Senior Accountant (DOH/CHP #70227)

New Mexico Department of Health; Santa Fe (NM); On-site; USD 52,000 - 78,000; Full time

Job summary

The New Mexico Department of Health is seeking a Contracts and Financial Specialist to support the Center for Public Health Operation by managing and processing agreements including General Service, Professional Service, and Memorandum of Agreements. The role requires knowledge of NM procurement rules and state finance systems.

Responsibilities include preparing contracts from initiation to execution, coordinating with multiple divisions, and ensuring timely submission in accordance with ASD and

Qualifications

• Bachelor's Degree in Accounting, Finance, Auditing, or Business Administration and two (2) years directly related work experience in accounting, auditing, finance, and/or budgeting. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling six (6) years may substitute for the required education and experience.

Responsibilities

• Prepare contracts from initiation to execution.
• Add scope of work to contract templates and ensure budget accuracy.
• Track payments and coordinate with divisions, Office of the General Counsel, and ASD for timely submissions.
• Submit contract packets for final approval and execution and maintain contract logs using Excel pivot tables.

Skills

Contracts knowledge

Finance knowledge

Education

Bachelor's Degree in Accounting, Finance, Auditing, or Business Administration

Tools

NM State Financial System

Job description

Posting Details

This posting will be used for ongoing recruitment and may close at any time. Applicant list may be screened more than once.

Salary

$24.88 - $37.32 Hourly

$51,755 - $77,633 Annually

This position is a Pay Band C6

Posting Details

This posting will be used for ongoing recruitment and may close at any time. Applicant list may be screened more than once.

Department of Health ensures health equity and works with our partners to promote health and well‑being to improve health outcomes for all people of NM. Our Contracts Department ensures the efficient documents (contracts and purchase orders) of goods and services are executed for the delivery of health services. These contracts support the mission of DOH to have high‑quality health care to the clients of NM.

Why does the job exist?

This position reports directly to the Center for Public Health Operation (CPHO) Contracts Manager. This position will be responsible for providing high level business and administrative support to the Program Support Bureau and Center for Health Protection (CHP) within the Public Health Division (PHD), including coordination and management Medical Provider Agreements, General Service Contracts, and Statewide Price Agreements, Professional Service Contracts, Memorandum of Agreements, UNM agreements and other agreements. This position will process encumbrance transactions, log and monitor agreements from inception to completion. Works with Bureau, office and program contract liaisons to ensure that all types of agreements which include general service contracts, statewide price agreements, Professional Service Contracts, Memorandum of Agreements, UNM agreements and other agreements are submitted in a timely manner in accordance with the Administrative Services Division (ASD), Office the General Counsel, Office of the Secretary, Taxation and Revenue Department, Contracts Review Board, and Public Health Division prescribed time frames.

How does it get done?

This position is responsible for preparing the division's contracts from initiation to execution. This position is responsible for adding scope of work to contract templates and other documents, making sure budget table is calculated for accuracy, track payments, work closely with all divisions programs, Office of the General Counsel, Office of the Secretary, Administration Services Division, (ASD), Contracts Review Board, and State General Services Division, and Contract Supervisor to ensure all agreements are submitted in a timely manner in accordance with the ASD and PHD prescribed time frames. The incumbent will log all contracts, submit contract packet to Administration Services Division for final approval and execution. SHARE experience is required. Work with Excel spreadsheets and pivot tables.

Who are the customers?

The customers are the DOH of employees, contractors, suppliers, outside agencies.

Ideal Candidate

The Ideal candidate must have knowledge in contracts and finance. This position must have experience in the NM State's financial system and be able to manage several priorities with short turnaround times. This position must have experience with the NM state procurement code and Department of Finance and Administration rules and regulations. This position must be able to provide expert advice on contractual agreements.

Minimum Qualification

Bachelor's Degree in Accounting, Finance, Auditing, or Business Administration and two (2) years directly related work experience in accounting, auditing, finance, and/or budgeting. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling six (6) years may substitute for the required education and experience.

Employment Requirements

Must possess and maintain a valid Driver's License. Must possess and maintain a current Defensive Driving Course Certificate from the State of New Mexico or must pass and receive Defensive Driving Course Certification within six (6) months of date of hire as a condition of continued employment.

Working Conditions

Office setting, exposure to Visual/Video Display terminal (VDT) and extensive personal computer and telephone usage with extended periods of sitting. Must be able to lift 25 lbs.

Bargaining Unit Position

This position is not covered by a collective bargaining agreement.