Senior Accountant

passport; United States; Hybrid; USD 65,000 - 90,000; Full time

Job summary

Passport, a shipping and ecommerce logistics platform, is seeking a Senior Accountant to lead our day-to-day accounts payable and own a slice of the general ledger and month-end close. You will manage vendor onboarding, coding accuracy, and corporate card compliance while driving process improvements across QuickBooks Online, Tipalti, Bill.com, and Ramp.

This hybrid role requires 4–6 years of US-based accounting experience, a strong GAAP foundation, and the ability to collaborate across

Qualifications

• Bachelor's degree in Accounting, Finance, or a related field.
• 4–6 years of accounting experience at a U.S.-based company with hands-on general accounting tasks.
• Solid knowledge of U.S. GAAP and SOX controls or a controls-conscious environment.
• Hands-on experience with QuickBooks Online, Tipalti, Bill.com, and Ramp; advanced Excel skills.
• CPA or active progress toward CPA is a plus.
• Strong analytical and organizational skills with high attention to detail.
• Ability to communicate across departments and time zones.
• Self-starter with the ability to manage multiple priorities remotely.

Responsibilities

• Own end-to-end AP: invoicing, coding, approvals, and payment batching.
• Code and record freight carrier and vendor invoices accurately; resolve data discrepancies.
• Review payment batches for policy compliance before final approval.
• Maintain AP controls to prevent duplicates and erroneous payments.
• Manage vendor onboarding, tax documentation, and vendor master data.
• Monitor cash requirements and flag funding needs ahead of due dates.
• Review AP Coordinator work and QA external data-entry output.
• Ensure corporate card compliance in Ramp, including receipts.
• Support 1099 filings and vendor tax compliance.
• Lead process and automation improvements across QuickBooks Online, Tipalti, Bill.com, Ramp.
• Partner with departments to resolve invoice discrepancies and improve cost visibility.
• Own assigned GL accounts and month-end close per US GAAP and SOX controls.
• Prepare journal entries, accruals, and schedules; review others' entries.
• Prepare and review reconciliations; clear variances.
• Prepare recurring cost and shipping spend reporting with Operations.
• Maintain up-to-date process documentation.

Skills

Analytical skills

Organizational skills

Attention to detail

Cross-department communication

Education

Bachelor's degree in Accounting

CPA or progress toward CPA

Tools

QuickBooks Online

Tipalti

Bill.com

Ramp

Excel

Job description

About you and the role:

We are seeking a detail-oriented, hands‑on Senior Accountant to join our growing finance team at Passport, a shipping and logistics platform for ecommerce brands. This hybrid role leads our day‑to‑day accounts payable function, including our freight carrier network, vendor invoices, and corporate card compliance while also owning a defined slice of our general ledger and month‑end close. The ideal candidate is as comfortable managing invoices, vendors, and payment cycles as they are in the technical detail of a reconciliation and reports directly to the Accounting Manager.

What you’ll be doing:

• Own the end‑to‑end accounts payable process — invoice intake, coding, approval routing, and payment batch preparation — ensuring vendors are paid accurately and on time.




• Ensure freight carrier and vendor invoices are coded and recorded accurately, resolving data discrepancies across AP systems before invoices reach payment.




• Review completed payment batches for policy compliance and appropriate approvals before submitting them to the Accounting Manager for final approval and release.




• Maintain AP controls that prevent duplicate, inaccurate, or unauthorized payments.




• Manage vendor onboarding, tax documentation, and vendor master data, escalating banking or payment‑detail changes for independent verification.




• Monitor upcoming cash requirements and payment timing, flagging funding needs to the Accounting Manager ahead of due dates.




• Review the work of the AP Coordinator, and direct and quality‑check the output of the external data‑entry resource.




• Manage corporate card compliance in Ramp, including coding accuracy, receipt enforcement, and policy adherence.




• Support annual 1099 filings and related vendor tax compliance.




• Lead process and automation improvements across QuickBooks Online, Tipalti, Bill.com, and Ramp to strengthen controls, improve accuracy, and shorten the close.




• Partner with other departments to resolve invoice discrepancies and improve cost visibility.




• Own assigned general ledger accounts and month‑end close tasks end to end, ensuring compliance with U.S. GAAP and SOX‑aligned controls and meeting the close calendar.




• Prepare journal entries, accruals, and supporting schedules for assigned areas, and review entries prepared by others where relevant.




• Prepare and review account reconciliations investigating variances and clearing reconciling items before they age.




• Prepare recurring cost and shipping‑spend reporting, partnering with Operations to explain variances and trends.




• Maintain up‑to‑date process documentation for the accounting procedures you own.

You have many of the following:

• Bachelor's degree in Accounting, Finance, or a related field.




• 4–6 years of accounting experience at a U.S.-based company, along with hands‑on general accounting experience (journal entries, reconciliations, month‑end close).




• Solid working knowledge of U.S. GAAP, experience operating in a SOX‑aligned or otherwise controls‑conscious environment is a plus.




• Hands‑on experience with QuickBooks Online, Tipalti, Bill.com, and Ramp; advanced Excel skills.




• CPA or active progress toward CPA is a plus, not required.




• Strong analytical and organizational skills with a high attention to detail.




• Ability to communicate effectively across departments and time zones.




• Self‑starter with the ability to manage multiple priorities independently in a remote environment.




• Experience in shipping, logistics, or ecommerce is a plus.