Accounts Payable Specialist

Accredited Labs; Irving (TX); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

401(k) with Company Match

Company-Paid Life Insurance

Paid Time Off

Paid Holidays

Company-Provided Equipment

Job summary

Accredited Labs is seeking an Accounts Payable Coordinator to join our growing finance team in Dallas. You will partner with the Accounting Supervisor to ensure timely processing of invoices, expense reports, and payments across multiple locations.

The role requires handling high transaction volumes, reconciling statements, and maintaining strong vendor relationships. Ideal candidates have 2+ years in AP, 1+ year in NetSuite, and solid MS Office skills.

Qualifications

• 2+ years of Accounts Payable experience.
• 1+ year of NetSuite experience.
• Working knowledge of Microsoft Office, particularly Excel and Word.
• Proven experience processing accounts payable transactions.
• Experience managing a large vendor base and high transaction volume.
• Ability to maintain strict confidentiality and handle sensitive information with discretion.
• Strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Partner with the Accounting Supervisor and AP Coordinator to ensure accurate and timely processing of invoices, expense reports, and payments.
• Review and process a high volume of vendor invoices and payments across multiple locations and entities while ensuring compliance with company policies.
• Review and reconcile vendor statements and promptly resolve discrepancies.
• Collaborate with purchasing and receiving teams to address and resolve vendor invoice and payment issues.
• Review past-due invoices and work directly with vendors to resolve payment concerns.
• Prepare and process bi-weekly, monthly, and quarterly payment runs while adhering to cash flow requirements.
• Monitor accounts payable aging and ensure timely resolution of outstanding balances.
• Maintain positive vendor relationships and respond to inquiries professionally.
• Support month-end close activities and assist with audits as needed.
• Partner with the Accounting Supervisor to improve accounts payable processes.
• Identify and implement process improvements to increase efficiency and accuracy.
• Assist with the development and enhancement of accounts payable policies and procedures.

Skills

AP processes

Vendor management

Organization

Confidentiality

Multi-tasking

Tools

NetSuite

Microsoft Excel

Microsoft Word

Job description

THE ROLE

We are seeking an exceptional Accounts Payable Coordinator to join our Accredited Labs team. This is a unique opportunity to be part of a fast-growing organization and have a direct impact by partnering with our Accounting Supervisor to support the company's continued growth.

The ideal candidate will have extensive knowledge of accounts payable processes, strong organizational skills, and the ability to manage multiple priorities in a fast-paced environment.

This position is based in Dallas, Texas and is considered hybrid, requiring at least three days per week in the office.

As our Accounts Payable Coordinator, you will be responsible for managing and processing all aspects of the accounts payable function. This role is critical to ensuring timely and accurate payments, maintaining financial integrity, supporting operational excellence, and driving continuous improvement within the accounting department.

DAY-TO-DAY RESPONSIBILITIES

• Partner with the Accounting Supervisor and AP Coordinator to ensure accurate and timely processing of invoices, expense reports, and payments.
• Review and process a high volume of vendor invoices and payments across multiple locations and entities while ensuring compliance with company policies.
• Review and reconcile vendor statements and promptly resolve discrepancies.
• Collaborate with purchasing and receiving teams to address and resolve vendor invoice and payment issues.
• Review past-due invoices and work directly with vendors to resolve payment concerns.
• Prepare and process bi-weekly, monthly, and quarterly payment runs while adhering to cash flow requirements.
• Monitor accounts payable aging and ensure timely resolution of outstanding balances.
• Maintain positive vendor relationships and respond to inquiries professionally.
• Support month-end close activities and assist with audits as needed.
• Partner with the Accounting Supervisor to improve accounts payable processes.
• Identify and implement process improvements to increase efficiency and accuracy.
• Assist with the development and enhancement of accounts payable policies and procedures.

BASIC QUALIFICATIONS

• 2+ years of Accounts Payable experience.
• 1+ year of NetSuite experience.
• Working knowledge of Microsoft Office, particularly Excel and Word.
• Proven experience processing accounts payable transactions.
• Experience managing a large vendor base and high transaction volume.
• Ability to maintain strict confidentiality and handle sensitive information with discretion.
• Strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

NICE TO HAVE

• Experience supporting multiple entities or locations.
• Experience identifying and implementing process improvements within Accounts Payable operations.
• Experience working in a growing or multi-site organization.

BENEFITS

• Health Insurance: Comprehensive medical coverage to support your well-being.
• Dental Insurance: Preventive and restorative care to keep you smiling.
• Vision Insurance: Coverage for eye exams, glasses, and contacts.
• 401(k) with Company Match: Plan for your future with our retirement savings plan and generous employer match.
• Company-Paid Life Insurance: Peace of mind with fully covered life insurance.
• Paid Time Off (PTO): Enjoy a healthy work-life balance with paid time off.
• Paid Holidays: Celebrate and recharge with paid company holidays.
• Company-Provided Equipment: All necessary tools and technology supplied to help you succeed.

ABOUT US

Accredited Labs is a trusted provider of accredited calibration services. Our expertise in precision calibration is marked by innovation, quality, and a commitment to customer satisfaction.

We are a network of calibration companies that blends local relationships with the reliability and resources of a national brand. We partner with established regional labs known for their strong community roots and long-standing customer trust and empower them with top-tier infrastructure and ISO/IEC 17025 accreditation. Whether onsite or in-lab, we maintain the personalized service customers depend on while delivering a consistent, compliant experience across every location.

Accredited Labs is a leader in precision calibration services, serving critical industries including energy, manufacturing, life sciences, aerospace, and more. Our dynamic team is the cornerstone of our success, embodying the values of teamwork, integrity, innovation, and excellence.

EQUAL OPPORTUNITY EMPLOYER

Accredited Labs is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations, and ordinances.

Accredited Labs does not discriminate on the basis of race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity, or any other protected status in the provision of employment opportunities and benefits.