Senior Accountant

Gulf Coast Tool & Rental; Pasadena (TX); On-site; USD 75,000 - 95,000; Full time

Job summary

Gulf Coast Tool & Rental is seeking a hands-on Senior Accountant to own AP/AR and drive operational excellence across the organization.

You will process vendor invoices, perform three-way matching, manage collections, and support month-end close while strengthening internal controls and collaborating with operations and management.

Qualifications

• Bachelor's degree in Accounting, Finance, or related field.
• 5+ years of progressive accounting experience.
• Strong Accounts Payable and Accounts Receivable experience.
• Experience performing three-way matching in a PO environment.
• Experience managing open POs and accruals.
• Strong understanding of accrual accounting and internal controls.
• Collaborative with operations, purchasing, and management teams.
• Advanced Excel skills and ability to communicate effectively.

Responsibilities

• Own AP and AR functions, ensuring accurate transaction processing.
• Perform three-way matching and resolve discrepancies with Purchasing and Operations.
• Prepare payment runs and monitor vendor payment schedules.
• Monitor collections, apply payments, and resolve unapplied cash items.
• Reconcile AP/AR subledgers to the general ledger and analyze aging trends.
• Participate in weekly operational review meetings and recommend improvements.
• Support month-end close and expand general ledger responsibilities.

Skills

Advanced Excel

Accounts payable

Accounts receivable

Three-way matching

Internal controls

Process improvement

Cash flow management

Analytical skills

Cross-functional communication

Education

Bachelor's degree in Accounting

Tools

QuickBooks Enterprise

Job description

Gulf Coast Tool & Rental is a trusted provider of specialized equipment, repair services, and engineered solutions serving the petrochemical, refining, power generation, and industrial markets. Our mission is to deliver reliable tools, technical expertise, and responsive service that help customers safely and efficiently complete critical projects.

At Gulf Coast Tool & Rental, employees are part of a collaborative, fast-paced environment where technical knowledge, problem-solving, and customer service come together. Team members have the opportunity to work across multiple disciplines, contribute to meaningful projects, and help drive continuous improvement in support of our customers and our growing organization. Join Gulf Coast Tool & Rental and become part of a team that values accountability, innovation, safety, and exceptional service

Role Description:

We are seeking a hands-on Senior Accountant to take ownership of our Accounts Payable and Accounts Receivable functions while helping drive operational excellence across the organization.

This position plays a critical role in ensuring accurate transaction processing, maintaining strong internal controls, improving cash flow through effective collections, and identifying opportunities for process improvement. The ideal candidate enjoys digging into details, solving problems across departments, and partnering with operations, purchasing, and management teams to resolve issues.

This role offers a clear growth path into broader General Ledger responsibilities and future accounting leadership.

Qualifications

Accounts Payable

• Process vendor invoices and maintain accurate records in QuickBooks Enterprise.
• Perform three-way matching of purchase orders, receiving documents, and vendor invoices.
• Resolve pricing, quantity, and receipt discrepancies with Purchasing and Operations teams.
• Prepare payment runs and monitor vendor payment schedules.
• Maintain vendor records, W-9 documentation, and 1099 reporting.

Accounts Receivable

• Monitor customer receivables and collections activities.
• Follow up on past-due balances through email, phone, and customer communications.
• Apply customer payments and resolve unapplied cash items.
• Coordinate with billing personnel to resolve invoice discrepancies.
• Escalate delinquent accounts and recommend corrective action.

Accounting & Reporting

• Reconcile AP and AR subledgers to the general ledger.
• Record transactions in accordance with accrual accounting principles.
• Prepare recurring AP and AR exception reports.
• Track and analyze aging trends, open purchase orders, and accruals.
• Participate in weekly operational review meetings and present actionable recommendations.

Process Improvement

• Identify root causes of recurring accounting issues.
• Collaborate with Purchasing, Operations, and Management to improve processes.
• Help strengthen internal controls and accounting procedures.
• Support month-end close activities and future general ledger responsibilities.

Required Qualifications

• Bachelor's degree in Accounting, Finance, or related field.
• 5+ years of progressive accounting experience.
• Strong Accounts Payable and Accounts Receivable experience.
• Experience performing three-way matching in a purchase order environment.
• Experience managing open purchase orders and accruals.
• Strong understanding of accrual accounting.
• Collections and customer account management experience.
• Advanced Excel skills.
• Ability to communicate effectively with both financial and operational teams.

Preferred Qualifications

• Experience in distribution, manufacturing, equipment rental, industrial services, or similar industries.
• Experience in organizations where inventory, purchasing, and receiving processes are closely integrated with accounting functions.

What We're Looking For

• Strong attention to detail
• Ownership mentality
• Problem-solving mindset
• Ability to work independently
• Commitment to accuracy and internal controls
• Desire to grow into broader accounting responsibilities and leadership opportunities