SENIOR ACCOUNTANT

Vizcaya Museum and Gardens Trust Inc; Miami (FL); Hybrid; USD 69,000 - 85,000; Full time

Job summary

Vizcaya Museum and Gardens is seeking a Senior Accountant to support accounting operations, payroll and benefits accounting, grant and restricted-fund accounting, and month-end closing. The role participates in dashboard development and financial reporting on the Finance Team.

The Senior Accountant will prepare journal entries, reconcile accounts, and assist with audits, ensuring compliance and accurate financial information for grants and capital projects.

Qualifications

• Three years of progressively responsible accounting experience including reconciliations, journal entries, schedules, and audit support.
• Bachelor’s degree in accounting, finance, business administration, or related field; equivalent education and experience considered.
• Working knowledge of financial statements, AP/AR, payroll, grant accounting, restricted funds, reconciliations, and month-end closings; nonprofit experience preferred.
• Ability to interpret grant agreements, budgets, reporting requirements, and supporting documentation with established accounting/compliance requirements.
• Strong Excel skills with lookups, pivots, and large data analysis; proficient with Microsoft Office.

Responsibilities

• Maintain accurate accounting records by reviewing coding, reconciling, and recording transactions by department, project, and funding source.
• Support monthly and year-end close activities, including journal entries, account reconciliations, and supporting schedules.
• Perform payroll and benefits accounting, including payroll liability reconciliations and grant-funded allocations.
• Support grant, restricted-fund, and capital-project accounting, including tracking eligible costs and revenue recognition.
• Prepare and maintain audit and compliance schedules and supporting documentation for donations and contributions.
• Produce recurring financial and operational reports covering payroll, grants, receivables, payables, cash, and balances; highlight aging items and variances.
• Assist in Finance dashboards and reporting tools (Power BI and Excel-based) for financial reporting and decision support.
• Reconcile dashboards/reports to NetSuite and other source systems; investigate data quality and mapping differences.
• Maintain accounting procedures, close checklists, and documentation standards; identify opportunities to reduce manual work and improve controls.
• Provide cross-training and backup support for accounting, reporting, and payroll priorities.

Skills

Excel

Power Query

Payroll accounting

Grant accounting

Nonprofit accounting

Education

Bachelor's degree in accounting/finance/business administration

Tools

Power BI

NetSuite

Paylocity

Veevart

Job description

Description

Vizcaya Museum and Gardens is a National Historic Landmark and accredited museum in Miami, Florida (www.vizcaya.org). The Senior Accountant supports accounting operations, payroll and benefits accounting, grant and restricted-fund accounting, month-end closing, financial reporting, and dashboard development. The position is on the Finance Team, reports to the Director or Finance and does not supervise staff.

Vizcaya is owned by Miami-Dade County and is operated by the non-profit Vizcaya Museum and Gardens Trust, Inc. Our mission is to preserve the estate's cultural and environmental resources to engage people in connecting with the past, understanding the present and shaping the future. Our vision is “A Home for Miami, an Inspiration for All.”

Essential Functions

• Maintain accurate accounting records by reviewing coding, reconciling, and recording transactions by department, project, funding source, restriction, and reporting period.
• Support monthly and year-end close activities, including preparation of journal entries, account reconciliations, supporting schedules, and resolution of outstanding or unreconciled items.
• Perform payroll and benefits accounting, including payroll liability reconciliations, benefit allocations, leave conversion and accrual schedules, grant-funded payroll allocations, and related compliance support.
• Support grant, restricted-fund, and capital-project accounting, including tracking eligible costs, reimbursements, drawdowns, receivables, match requirements, revenue recognition, funding balances, and supporting documentation.
• Prepare and maintain audit and compliance schedules, including auditor reconciliations, sales-tax and other recurring regulatory support, financial documentation, and supporting records for significant donations and contributions, including transactions above established review thresholds.
• Prepare recurring financial and operational reports covering payroll, grants, receivables, payables, cash, account balances, and other financial activity; identify and communicate aging items, variances, funding concerns, and items requiring follow-up.
• Assist in the development and maintenance of Finance dashboards and reporting tools, including Power BI and Excel-based reports used for financial reporting, budget monitoring, grant and capital-project analysis, and management decision support.
• Assist in the reconciliation of dashboards and management reports to NetSuite and other approved source systems, investigate data-quality issues and mapping differences, and maintain clear source-to-report documentation and reporting logic.
• Maintain accounting procedures, reconciliation schedules, close checklists, and documentation standards, while identifying opportunities to reduce manual work, improve controls, and streamline recurring Finance processes.
• Provide cross-training and backup support for accounting, reporting, audit, grant, payroll, and other Finance Department priorities as needed.

This job description is not designed to be comprehensive; duties, responsibilities and activities may change at any time with or without notice.

Requirements

Position Requirements

• At least three years of progressively responsible accounting experience, including experience preparing reconciliations, journal entries, schedules, and audit support.
• Bachelor’s degree in accounting, finance, business administration, or a related field; equivalent relevant education and experience may be considered.
• Working knowledge of financial statements, accounts payable, accounts receivable, payroll accounting, grant accounting, restricted funds, reconciliations, and month-end closing; nonprofit experience is preferred.
• Ability to interpret grant agreements, related budgets, reporting requirements, and supporting documentation and apply established accounting and compliance requirements.
• Strong Excel skills, including reconciliations, lookups, pivot tables, Power Query, structured schedules, and analysis of large transaction sets.
• Demonstrated experience building and maintaining Power BI or similar financial dashboards and reporting tools.
• Ability to reconcile financial reports and dashboards to source systems and investigate data-quality or mapping differences.
• Ability to explain accounting issues clearly, document conclusions, manage recurring deadlines, and escalations promptly.
• Positive attitude, good interpersonal skills, flexibility, and commitment to collaboration, customer service, and process improvement.
• English fluency.
• Proficiency with Microsoft Office.

Factors Vizcaya Will Consider When Evaluating Applicants and Determining Compensation

• Additional relevant work experience, training, and education.
• Nonprofit, museum, governmental, public-sector, or grant-funded accounting experience.
• Experience with NetSuite, Paylocity, Veevart, Power BI, Power Query, or similar financial and reporting systems.
• Experience with cost-reimbursement grants, Single Audit, Uniform Guidance, or comparable compliance requirements.
• Spanish, and other language skills.

Compensation

Vizcaya Museum and Gardens offers competitive compensation with generous paid leave, retirement benefits, and robust medical and other insurance for full-time employees. Salary will be based on the selected candidate’s experience and skills. The anticipated salary for this position is approximately $77,000; final compensation will be based on the selected candidate’s experience and qualifications and may be higher or lower than this amount.

Work Environment/Physical Demands

The majority of work is done in an office setting, with some portion involving interaction with staff, partners, donors, vendors, contractors, and other constituents on and off site. The role requires extended computer use and routine review and analysis of financial records and data. Vizcaya is a non-smoking environment.

Position Type/Expected Hours of Work/Schedule

This is a full-time (40 hours per week), exempt position, typically Monday-Friday. The position participates in Vizcaya’s hybrid work schedule in accordance with organizational policy and operational needs. Periodic evening and weekend work is required.

Equal Opportunity Employer

Vizcaya Museum and Gardens is committed to equity and inclusion and is engaged in a strategic process to ensure that our staff, Board, and volunteers reflect our community’s diversity. Vizcaya welcomes applicants from groups that are underrepresented in cultural organizations and seeks to recruit, develop and retain a diverse workforce.

Vizcaya Museum and Gardens is an equal opportunity employer. Vizcaya respects people of all backgrounds and does not discriminate based upon race, religion, color, national origin, ancestry, sex, pregnancy, childbirth, sexual orientation, gender identity, gender expression, age, marital status, familial status, status as a protected veteran, status as an individual with a disability, status as a victim of domestic violence, dating violence or stalking, or other applicable legally protected characteristics protected by law.

Updated October 19, 2026