Senior Account Clerk

Minnesota Department of Transportation; Willmar (MN); On-site; USD 36,000 - 48,000; Full time

Job summary

The Minnesota Department of Transportation in Willmar is seeking an Account Clerk to perform accounting services, ensuring accurate processing and coding of transactions in accordance with state regulations. This role requires interpreting statewide rules and extensive knowledge of the State’s accounting system, Data Warehouse, and district budgets.

It also supports administrative tasks such as B3 entries, communications, front desk backup, and event support.

Qualifications

• Basic accounting procedures to prepare statements, bills, invoices, and record amounts due.
• Ability to enter and access information in SWIFT and identify potential problems.
• Accounting knowledge to reconcile invoices, receipts and purchase orders.
• Customer service skills to respond to questions about agency operations.

Responsibilities

• Provide accounting services ensuring accurate processing and coding of AP transactions.
• Interpret and apply regulations relating to statewide accounting and the district's budget.
• Assist with administrative needs including B3 entries and communications support.
• Provide front desk backup and support for special events and misc. tasks as needed.

Skills

Basic accounting

Accounts receivable

Regulatory interpretation

Customer service

Tools

SWIFT

Job description

Provide accounting services requiring technical and analytical skills to ensure that accounts payable transactions are processed and coded accurately and in accordance with all regulations. This position must interpret rules and regulations relating to statewide accounting and must have considerable expertise of the State's accounting system, coding structure, Data Warehouse, and the districts' budget and various appropriations. Additionally, they will assist with administrative support needs including B3 entries, Communications assistance, front desk back up, special events and misc. support as needed for district.

MINIMUM QUALIFICATIONS

To qualify for Account Clerk, applicant resumes must demonstrate all the following:

• Basic accounting procedures sufficient to prepare itemized statements, bills or invoices, and record amounts due for items purchased or services rendered.
• Accounts receivable and computerized billing systems, such as SWIFT (Statewide Integrated Financial Tools), sufficient to enter and access information, and identify and adjust for potential problems.
• Accounting knowledge sufficient to reconcile differences between invoices, receipts and purchase orders, and estimate needs based on historical data and events affecting the account.
• Customer Service skills sufficient to respond effectively to customers who have questions about agency operations and procedures.