Senior Academic Advisor

Texas A&M University; Gold Canyon (AZ); On-site; USD 37,800 - 46,200; Full time

Benefits offered by this job

Tuition reduction

Health, dental, vision insurance

Long-term disability insurance

Life insurance

Retirement plan

Job summary

West Texas A&M University is seeking a Senior Academic Advisor to guide students in program and course selection, discuss goals, and counsel on challenges in completing degrees. You will participate in recruitment, admissions, and events, with duties in an open office environment.

The role requires a Master’s degree or equivalent and several years of related experience, plus strong written communication and data reporting skills. Possible travel and a commitment to student success are essential.

Qualifications

• Master’s degree in applicable field or equivalent combination of education and experience.
• Five years of related experience.
• Knowledge of word processing, spreadsheet, and database applications.
• Knowledge of student information systems, degree planning, and degree audits.
• Strong writing and editing skills.
• Ability to travel occasionally.

Responsibilities

• Provides academic advice and guidance to current and prospective students.
• Processes degree plans and course substitutions for current students.
• Monitors student progress and degree requirements.
• Represents the university at recruiting events and coordinates outreach.
• Supports graduation ceremonies and verifies completion of degree requirements.

Skills

Advising students

Strong writing & editing

Communication

Data reporting

Multitasking

Education

Master’s degree or equivalent

Five years related experience

Tools

MS Office

Outlook

Student information systems

Job description

Job Title

Senior Academic Advisor Agency – West Texas A&M University Department Graduate School

Proposed Minimum Salary

$3,555.50 monthly

Job Location

Canyon, Texas

Job Type

Staff

Job Description

The A&M System strives to maintain a competitive, high-quality benefit package to support the health and wellness needs of our workforce. This includes comprehensive health and welfare insurance plans, additional health and lifestyle programs, and optional retirement savings opportunities. Eligible employees will have access to paid leave programs in addition to 13-15 paid holidays each year. For more information regarding the benefit package go to: West Texas A&M University: Human Resources Benefits NOTICE - All posted positions are subject to budget approval.

General Summary

The Senior Academic Advisor, under general supervision, advises students on program and course selection, discusses career goals, and counsels’ students on challenges in completing the degree program. This position participates in and supports preparation for recruitment, admissions, development events, and graduation. The work environment for this position is in an open office.

Responsibilities

• Provides academic advice and guidance to current and prospective students.
• Advises students with academic and financial concerns and determines possible courses of action.
• Advises students on academic probation terms and rules.
• Refers students to university resources and responds appropriately to inquiries from students, parents and university staff and faculty.
• Processes admission applications, graduation applications, change of term forms, and transcripts for new and returning students using university standard software.
• Processes degree plans and course substitutions for current students.
• Supports all graduation ceremonies.
• Verifies completion of degree requirements.
• Monitors student progress and degree requirements.
• Tracks student academic status.
• Determines student residency status.
• Identifies, schedules, and lends support to activities that enhance the students’ experience and retention.
• Develops and supervises systems for maintaining student records.
• Develops and presents training materials and programs.
• May process Graduate School scholarships Develops and revises informational material, handbooks, and newsletters.
• Participates in proactive communication with current and prospective students.
• Identifies appropriate outreach opportunities that support student recruitment and establish advantageous partnerships that may provide internship opportunities.
• May provide oversight of outreach activities.
• May organize campus tours and other on-campus recruitment activities.
• Recruits students for graduate program participation.
• Represents the University, disseminates appropriate information to prospective graduate students and other interested parties at recruiting events.
• Coordinates the direction of professional and support personnel.
• May supervise or direct functions of the office.
• Collects and communicates information pertinent to off-campus students from a variety of support/service offices on the main campus.
• Processes application fee payments and receipts.
• Handles cash, money and checks.
• Maintains 100% compliance with timely completion of required System, University and job-specific online training courses.
• This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions.
• Other duties as assigned.

Necessary Qualifications

• Master’s degree in applicable field or equivalent combination of education and experience.
• Five (5) years of related experience.
• Knowledge of word processing, spreadsheet, and database applications.
• Knowledge of student information systems, degree planning, and degree audits.
• Strong writing and editing skills.
• Ability to collect, write and report various types of data sets.
• Skills necessary to utilize technology to track, process, and communicate with students during the recruitment and admission process.
• Skilled in use of MS Office and Outlook to support report submission, and calendar management.
• Ability to communicate effectively and supportively with others (to include students, faculty, staff. community members, and donors); strong organizational skills.
• Ability to handle multiple projects with frequent deadlines in a fast-paced, high-pressure environment.
• Flexibility and willingness to assume new tasks and special projects.
• Ability to travel, occasionally

Preferred Qualifications

• Knowledge of university operations; experience in a university setting.

Due to budgetary reasons, West Texas A&M University will not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. Texas law requires all males age 18 through 25 to be properly registered with the Selective Service System.

Equal Opportunity /Veterans/Disability Employer.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.

WT is located in Canyon, Texas, on a 342-acre residential campus. Established in 1910, the University has been part of The Texas A&M University System since 1990. WT, a Hispanic Serving Institution since 2016, boasts an enrollment of about 10,000 and offers 59 undergraduate degree programs, 39 master’s degrees and two doctoral degrees. WT’s long-standing commitment has always been to serve both the students and the region of the Panhandle. Our employees make a difference every day in the lives of thousands of students, and that has countless ripple effects on people throughout the region, the state and the world. Moreover, employees are encouraged to grow professionally and personally thanks to a supportive work environment. At WT, your future is our future.

Benefits

• Employees and their dependents get half-off their tuition and fees.
• Employees also have generous health, dental, vision, and long-term disability insurance packages, plus free basic life insurance and enrollment in the Texas Teacher Retirement System.
• Flexible or compressed work-week arrangements are also available.

Find out more at: https://wtamu.edu/benefits