SELF-DIRECTION STAFF COORDINATOR

Community Mainstreaming; Village of Westbury (NY); On-site; USD 50,000 - 61,000; Full time

Benefits offered by this job

Medical Benefits

Dental Benefits

Vision Plan

Life Insurance

403(B) Retirement Plan

Tuition Assistance

Section 125 Flexible Spending Program

Job summary

Community Mainstreaming in Westbury, NY is seeking a Self-Direction Staff Coordinator (SHSS) to ensure compliant staffing and daily operations. The role emphasizes recordkeeping, policy implementation, and oversight of Self-Hired staff to support individuals with developmental disabilities.

The position offers full-time hours, a $55,000 annual salary, and a comprehensive benefits package including health, dental, vision, and retirement options, with opportunities for professional development

Qualifications

• Bachelor’s degree preferred.
• Minimum of 3 years’ experience working with individuals with intellectual and developmental disabilities.
• At least 1 year of supervisory experience in a related field is preferred.
• Strong verbal and written communication skills.
• Proficient computer skills and willingness to learn and utilize new electronic systems.
• Valid New York State Driver’s License required.

Responsibilities

• Identify opportunities for supervision and retraining of all Self-Hired Staff within the Self-Direction Department.
• Assist in implementing and monitoring valued outcome goals for Self-Hire Community Habilitation, Self-Hire Respite, and Self-Hire SEMP.
• Ensure Staff Action Plans are active and approved before staff begin their first shift.
• Participate in ongoing training sessions and committees to stay informed about changes and best practices.
• Respond promptly and appropriately to all emergencies related to the Self-Direction Program.
• Coordinate new hire and annual mandatory trainings for all Self-Direction staff in collaboration with the HR Team and Assistant Director of the Self-Hired Workforce.
• Manage staff enrollments and profiles in eVero.
• Assist with reviewing and approving valued outcome data, transportation, and staff activity reimbursements.
• Ensure all documentation complies with Medicaid billing requirements and regulations.
• Work with the Assistant Director of Self-Hired Workforce to ensure documented shifts meet Medicaid EVV standards.
• Actively participate in supervision and team meetings with the Self-Direction Team.
• Communicate outstanding compliance needs to FIC and other necessary COS members.
• Report staff-related incidents to the QA Department and OPWDD’s IMU and ensure follow-up training.

Skills

Verbal and written communication

Computer skills

Driver's license (NY)

Supervisory experience

Education

Bachelor’s degree preferred

Tools

eVero

Job description

Who We Are

At Community Mainstreaming, our mission is to support individuals with developmental disabilities in living fulfilling, independent lives. Through our comprehensive services, we promote inclusion and empower those we serve to thrive within their communities. We are driven by compassion, innovation, and a strong commitment to making a difference. Learn more about our impactful work at communitymainstreaming.org

Overview

The Self-Direction Staff Coordinator (SHSS) is responsible for maintaining accurate records, ensuring compliance with all rules and regulations, and implementing policies and procedures related to staffing and daily operations. In this role, the SHSS Coordinator plays a key part in supervising staff and supporting the care and well-being of the individuals served.

Why You’ll Love Working With Us

A supportive, inclusive team culture where your contributions make a real difference. The chance to work for an organization that transforms lives and empowers individuals with developmental disabilities. Opportunities for career advancement and professional development.

What You Will Do

• Identify opportunities for supervision and retraining of all Self-Hired Staff within the Self-Direction Department.
• Assist in implementing and monitoring valued outcome goals for Self-Hire Community Habilitation, Self-Hire Respite, and Self-Hire SEMP.
• Ensure Staff Action Plans are active and approved before staff begin their first shift.
• Participate in ongoing training sessions and committees to stay informed about changes and best practices.
• Respond promptly and appropriately to all emergencies related to the Self-Direction Program.
• Coordinate new hire and annual mandatory trainings for all Self-Direction staff in collaboration with the HR Team and Assistant Director of the Self-Hired Workforce.
• Manage staff enrollments and profiles in eVero.
• Assist with reviewing and approving valued outcome data, transportation, and staff activity reimbursements.
• Ensure all documentation complies with Medicaid billing requirements and regulations.
• Work with the Assistant Director of Self-Hired Workforce to ensure documented shifts meet Medicaid EVV standards.
• Actively participate in supervision and team meetings with the Self-Direction Team.
• Communicate outstanding compliance needs (e.g., evaluations, EVV confirmations, vehicle tracking) to FIC and other necessary COS members.
• Report any staff-related incidents to the QA Department and OPWDD’s IMU and ensure follow-up training for staff is completed as needed.

Minimum Qualifications

• Bachelor’s degree preferred.
• Minimum of 3 years’ experience working with individuals with intellectual and developmental disabilities.
• At least 1 year of supervisory experience in a related field is preferred.
• Strong verbal and written communication skills.
• Proficient computer skills and willingness to learn and utilize new electronic systems.
• Valid New York State Driver’s License required.
• Ability to work a flexible schedule as needed.

Work Location:

Westbury, NY (Nassau County)

Work Hours/Schedule:

Full-time, Monday – Friday, 10 AM – 6 PM with flexible scheduling options

Pay:

$55,000/year

Generous Benefits

• Medical Benefits: Generous employer contribution; eligibility begins the first day of the month following 60 days of employment.
• Dental Benefits: Employer-paid.
• Vision Plan
• Accident Insurance
• Critical Illness Insurance
• Pet Insurance
• Identity Theft & Fraud Protection
• Legal Services
• 403(B) Retirement Plan: Organization match of up to 5%.
• Life Insurance: 100% employer-paid, coverage of 1x annual salary.
• Tuition Assistance
• Section 125 Flexible Spending Program
• Voluntary Life Insurance and Long-Term Disability Benefits

Paid Time Off

• Up to 80 hours of vacation during the first calendar year of employment. Employees accrue an additional 8 vacation hours each subsequent calendar year, up to a maximum of 120 hours.
• Up to 48 hours of personal time per calendar year.
• 9 paid holidays.

As a non-profit organization, we offer employees the opportunity to qualify for Public Service Loan Forgiveness. Join our team and make a positive impact in the community while benefiting from this valuable financial relief.

Community Mainstreaming Associates is an equal opportunity employer.