Security Vendor & Procurement Specialist (Remote)

Remote Jobs; United States; Remote; USD 115,000 - 125,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

401k with company match

Paid time off

Comprehensive benefits package

Job summary

Vantage Data Centers is seeking a Remote Security Vendor Specialist, North America, to oversee vendor onboarding, procurement workflows, and contract management across the region. You will ensure TPRM compliance, support multiple internal teams, and maintain accurate forecasting and reporting.

You will collaborate with operations leadership, OEMs, vendors, and contractors to drive KPI establishment, cost optimization, and improved vendor experience.

Qualifications

• Bachelor's degree in Business or related field, or equivalent experience required.
• 3+ years of experience in procurement, vendor management, or similar role.
• Strong written and verbal communication skills.
• Negotiation, vendor-facing, and cross-functional collaboration experience preferred.
• Ability to manage multiple priorities in a fast-paced environment.
• Advanced proficiency in Microsoft Excel; strong analytical and data interpretation skills required.
• High ethical judgment, attention to detail, and accuracy in reporting.
• Experience in data centers, high-tech environments, or rapid-growth industries strongly preferred.
• Travel up to 5%, with potential to increase based on business needs.

Responsibilities

• Meet with prospective vendors to assess capabilities that enhance physical security or engineering performance.
• Manage the end-to-end vendor onboarding process, including NDA execution, TPRM entry, and Master Agreement workflow in IronClad.
• Maintain vendor onboarding trackers to monitor approval status and portfolio health.
• Coordinate with Legal and Vendor Onboarding teams to finalize vendor entry into Yardi.
• Create, validate, and maintain vendor contracts and new vendor setup documentation.
• Ensure compliance with internal policies, security standards, and procurement guidelines.
• Draft and oversee SOWs for Physical Security, ensuring accurate workflow routing and approval in IronClad.
• Create SOWs for Security Engineering teams, ensuring project number assignment and required approvals.
• Develop SOWs for Construction teams when additional security support is needed.
• Draft and manage SOWs for New Site Development, including SVRT report procurement.
• Apply for and manage POs for Physical Security Managers, Contractors, and Engineers.
• Track POs by site and GL account, maintaining accurate spending forecasts across regions.
• Build and maintain dashboards to support forecasting and budget planning using daily tracker data.
• Ensure accurate year-end accruals, PO closeouts, and timely invoice processing.
• Match invoices to POs, code invoices accurately, and secure approvals through Finance systems.
• Prepare and produce reports tracking vendor spend and project-level financial health.
• Support development of cost-optimization strategies and make vendor recommendations based on performance metrics and cost analysis.
• Serve as a primary relationship manager for assigned vendors, ensuring strong communication and timely issue resolution.
• Conduct monthly or quarterly performance reviews to identify improvement opportunities for vendors and internal teams.
• Establish and monitor KPIs for vendors; report performance trends to operations leadership.
• Lead vendor work sessions to resolve invoicing discrepancies and improve operational efficiency.Provide leadership with metrics and insights highlighting key performance trends, risks, and recommended actions.
• Support the Vendor Relationship Manager in daily operations and long-term program strategy.

Skills

Communication skills

Analytical skills

Cross-functional collaboration

Negotiation

Vendor relationships

Multi-tasking

Education

Bachelor's degree in Business or related field

Tools

Microsoft Excel

Job description

Vantage Data Centers is seeking a Remote Security Vendor Specialist, North America, to oversee vendor onboarding, procurement workflows, and contract management across the region. You will ensure TPRM compliance, support multiple internal teams, and maintain accurate forecasting and reporting.

You will collaborate with operations leadership, OEMs, vendors, and contractors to drive KPI establishment, cost optimization, and improved vendor experience.