Secretary V, Title I (487C)

TrulyHired; Smyrna (GA); On-site; USD 29,000 - 42,000; Full time

Job summary

TrulyHired in Smyrna, GA is seeking a Secretary V, Title I to provide high‑quality secretarial and administrative support within the Academic/Teaching & Learning division. The role involves handling mail, schedules, reports, travel plans, and communication with schools and the community.

Requirements include a high school diploma or equivalency and two years of clerical experience, plus strong written and verbal communication and proficiency with word processing and Microsoft Office.

Qualifications

• Educational Level: High School Diploma or HSE (state approved high school equivalency), required
• Experience: 2 years of routine clerical experience
• Skills: Written/oral communication skills; word processing, and computer productivity tools. Ability to set priorities and work independently.

Responsibilities

• Demonstrates prompt and regular attendance.
• Opens, reads, and routes all mail; handles correspondence for director.
• Handles telephone and email communications among central office, school personnel and the community.
• Designs and prepares reports, presentations, forms, instructional materials, and other documents in final form.
• Maintains files of all correspondence and reports.
• Maintains records of all expenditures including procurement purchases, travel reimbursements, purchase orders, performance contracts and other financial documents for which the director is responsible.
• Maintains general data and records related to programs for which director is responsible.
• Maintains attendance records and prepares the payroll service report for personnel reporting to the director.
• Creates and disseminates written and electronic communications; prepares materials for schools, other district personnel, and community stakeholders
• Prepares documents for agendas and sets up for administrative and community meetings.
• Prepares, handles, and posts all local and overnight travel for the director.
• Establishes and maintains the director's calendar and the Absence & Leave calendar.
• Performs other Title I, Part A, allowable duties as assigned by appropriate administrator.

Skills

Communication

Word processing

Independent work

Education

High School Diploma or HSE

Tools

Microsoft Office

Email/Calendaring

Job description

Job Description

POSITION TITLE: Secretary V, Title I

JOB CODE: 487C

DIVISION: Academic/Teaching & Learning

SALARY SCHEDULE: Office Clerical/Technician Annual

DEPARTMENT: Title I

WORKDAYS: 231

REPORTS TO: Director, Title I

PAY GRADE: Rank V (NC05)

FLSA: Non-Exempt

PAY FREQUENCY: Monthly

PRIMARY FUNCTION: Provides high quality secretarial and administrative support while carrying out clerical duties; communicates effectively with diverse populations in the schools and the community.

REVISION DATES: 11/25

REQUIREMENTS:

• 1. Educational Level: High School Diploma or HSE (state approved high school equivalency), required
• 2. Certification/License Required: None required
• 3. Experience: 2 years of routine clerical experience
• 4. Physical Activities: Routine physical activities that are required to fulfill job responsibilities
• 5. Knowledge, Skills, & Abilities: Written/oral communication skills; word processing, and computer productivity tools. Ability to set priorities and work independently.

The Board of Education and the Superintendent may accept alternatives to some of the above requirements.

ESSENTIAL DUTIES:

• 1. Demonstrates prompt and regular attendance.
• 2. Opens, reads, and routes all mail; handles correspondence for director.
• 3. Handles telephone and email communications among central office, school personnel and the community.
• 4. Designs and prepares reports, presentations, forms, instructional materials, and other documents in final form.
• 5. Maintains files of all correspondence and reports.
• 6. Maintains records of all expenditures including procurement purchases, travel reimbursements, purchase orders, performance contracts and other financial documents for which the director is responsible.
• 7. Maintains general data and records related to programs for which director is responsible.
• 8. Maintains attendance records and prepares the payroll service report for personnel reporting to the director.
• 9. Creates and disseminates written and electronic communications; prepares materials for schools, other district personnel, and community stakeholders
• 10. Prepares documents for agendas and sets up for administrative and community meetings.
• 11. Prepares, handles, and posts all local and overnight travel for the director.
• 12. Establishes and maintains the director's calendar and the Absence & Leave calendar.
• 13. Performs other Title I, Part A, allowable duties as assigned by appropriate administrator.