Secretary - Unit

Indiana University Health; Avon (IN); On-site; USD 22,000 - 28,000; Full time

Job summary

Indiana University Health in Avon, Indiana at West Hospital seeks a Unit Clerk for the Adult Medical Step-down Unit - West 3C. This full-time night-shift role covers 3 x 12-hour nights (6:00 pm–6:00 am) with every third weekend required, located at West Hospital.

The position supports coordinated patient care, schedules tests and procedures, and maintains complete patient records while facilitating clear communication among physicians, nurses, and ancillary staff.

Qualifications

• High School Diploma or GED required.
• Must complete required training program.
• Basic proficiency in MS Office (Word, PowerPoint, Excel).

Responsibilities

• Facilitates coordination and communication between physicians, unit staff, and ancillary departments.
• Schedules daily tests and procedures and maintains up-to-date records of tests and procedures.
• Signs patients in and out of the unit and performs unit receptionist duties.
• Performs clerical tasks to support the Patient Care Unit.

Skills

MS Office

Education

High School Diploma or GED

Job description

Overview

Schedule:

Full-Time Night Shift (3- 12 hour Night Shifts, every third weekend required, 6:00 pm – 6:00 am)

Work Location:

West Hospital

Department Supported:

Adult Medical Step-down Unit - West 3C

Primary Responsibilities:

Ensures accurate and complete information is received from patient to facilitate coordination and communication between physician, unit staff, and ancillary departments. Schedules daily tests and procedures, maintains comprehensive up-to-date record of all patient tests and procedures, and signs patients in and out of unit. Provides receptionist functions for the unit and alerts unit management to issues or needs within the unit regarding policies, procedures, or practices. Performs all clerical duties associated with supporting the Patient Care Unit.

Candidate Requirements:

High School Diploma/GED required.

• Must be able to complete required (if applicable) training program.
• Requires basic proficiency in MS Office (Word, PowerPoint, Excel).

Candidate Preferences:

• Completion of Medical Assistant, Medical Secretary classes, or equivalent experience preferred.
• Basic Life Support (BLS) certification through the AHA preferred.
• 1-3 years of relevant experience in a health care setting preferred.
• Basic knowledge of medical terminology preferred.

Benchmarks:

• 3 months – Proficient in unit workflow, patient scheduling, record maintenance, and communication with minimal supervision.
• 6 months – Independently manage coordination between nurses, doctors, patients, accurate information flow, and supporting unit operations.
• 12 months – Efficient in operating as a resource for others, supporting team members, identify opportunities for improvement.

We are an equal opportunity employer. IU Health does not discriminate on the basis of race, color, religion, sex, sexual orientation, age, disability, genetic information, veteran status, national origin, gender identity and/or expression, marital status or any other characteristic protected by federal, state or local law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.