Secretary To The Board of Education

Cincinnati Public Schools; Cincinnati (OH); On-site; USD 40,000 - 57,000; Full time

Job summary

Cincinnati Public Schools is seeking a Secretary to the Board of Education to provide executive-level administrative support to the Board of Education and coordinate communications with district staff and the public.

The successful candidate will manage calendars, prepare meeting materials, maintain financial records, and handle sensitive information with discretion, ensuring efficient Board operations and professional handling of inquiries.

Qualifications

• Experience in executive support or senior administrative roles.
• Ability to manage confidential information with discretion.
• Proficient in MS Office 365, Google tools and virtual meeting platforms.

Responsibilities

• Coordinate Board members' calendars and meetings.
• Prepare materials and follow up on Board meetings.
• Maintain financial records and assist with invoices.
• Respond to inquiries from staff, families and the community.
• Plan special projects and events for the Board Office.
• Document procedures and promote continuity of operations.
• Handle confidential information with neutrality and professionalism.

Skills

Communication skills

Organization

Discretion

Financial records

Office software

Interpersonal skills

Tools

Microsoft Office 365

Google Workspace

Google Meet

Job description

Secretary To The Board of Education

Cincinnati Public Schools Board Office - CINCINNATI, Ohio Open in Google Maps

Job Details

Job ID: 5978159

Application Deadline: Nov 13, 2026 11:59 PM (Eastern Standard Time)

Re-Posted: Yesterday

Starting Date: Immediately

Job Description

CINCINNATI PUBLIC SCHOOLS HUMAN RESOURCES & TALENT

Secretary to the Board of Education

About CPS

Cincinnati Public Schools serves students and families throughout Cincinnati, offering a range of schools, academic programs and opportunities that support student success. We seek dedicated professionals who provide excellent service and contribute to a positive experience for our students, families and community.

Position Summary

The Secretary to the Board of Education provides executive-level administrative support to the Board of Education and reports to the Administrative Assistant to the Board of Education. The position supports all seven Board members with scheduling, correspondence, records management, financial recordkeeping, meeting coordination and communication with district staff, families and community members.

The successful candidate will exercise discretion, demonstrate sound judgment, manage competing priorities and help the Board office operate efficiently and professionally in accordance with established policies and procedures.

Essential Duties and Responsibilities

Responsibilities include, but are not limited to:

• Coordinate Board members' calendars, appointments, meetings and related logistics as assigned.
• Assist with Board meeting preparation and follow-up, including organizing and distributing materials and tracking assigned requests.
• Prepare, review and organize correspondence, reports and other documents for the Board office as directed.
• Maintain organized Board office files and records in accordance with district policies and procedures.
• Maintain accurate Board office financial records, track expenditures, and assist with processing invoices, reimbursements and related financial documentation in coordination with the Treasurer's office.
• Respond to telephone calls, visitors, correspondence and inquiries from staff, families, community members and other stakeholders; resolve or refer matters to the appropriate person or department.
• Coordinate communications and administrative requests among Board members, district departments and external stakeholders, and follow up on outstanding items.
• Support all Board members professionally and equitably while balancing competing priorities and deadlines.
• Handle confidential and sensitive information with discretion and exercise sound judgment in communications and daily work.
• Plan, organize and support special projects, programs and events as requested.
• Document and maintain Board office procedures and support the transfer of knowledge to promote continuity of operations.
• Analyze and resolve problems, communicate clearly and perform other job-related duties as assigned.

Required Knowledge Skills and Abilities

• Excellent written and verbal communication and customer service skills.
• Strong organization, attention to detail, time management and ability to manage multiple priorities.
• Sound judgment, discretion and ability to handle sensitive matters with neutrality and professionalism.
• Ability to maintain accurate financial records, track expenditures and review financial documentation for accuracy and completeness.
• Proficiency with current office technology, including Microsoft Office 365, Google productivity tools and video conferencing platforms such as Google Meet.
• Ability to build effective working relationships with Board members, district staff and the public.

Education and Experience

• Experience at the senior classification level or higher in Cincinnati Public Schools or a comparable organization.
• Executive secretary or executive assistant experience in another educational system or business setting is required.
• Experience maintaining financial records, tracking expenditures, and processing invoices, reimbursements or related financial documentation is required.

Employment Provisions

Starting Salary: $35.14 per Civil Service Salary Schedule Service Period: Unclassified Civil Service - 52 weeks

Position Type: Full-Time

Salary: $35.14 Per Hour

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Phylis Davis , Administrative Assistant to the Board
• Board Office
• Email: [e-mail]

Map

The content you submit, offer, contribute, attach, post, or display (each a "Submission") will be viewed by other users of the service who may or may not be accurately representing who they are or who they represent. Do not include any sensitive data in your submissions. Any submission or any use or reliance on any content or materials posted via the service or obtained by you through the use of the service is at your own risk. "Sensitive data" for purposes of this section means social security or other government-issued identification numbers, medical or health information, account security information, individual financial account information, credit/debit/gift or other payment card information, account passwords, individual credit and income information or any other sensitive personal data as defined under applicable laws.