Clerk Typist II

City of Omaha; Omaha (NE); On-site; USD 22,000 - 31,000; Part time

Job summary

The City of Omaha is seeking a part-time clerical worker in Omaha, NE. The role focuses on intermediate typing and routine office tasks within a regulated environment, with potential lead duties in some positions.

Required qualifications include a high school diploma and at least one year of clerical experience, plus a typing test of 45 wpm with high accuracy. Responsibilities include composing documents, transcribing, data entry, and customer interactions.

Qualifications

• High school graduation or equivalent AND One (1) year of general clerical work experience.
• Typing test required with 45+ WPM and 90% accuracy at time of application.
• Knowledge of business English, spelling, grammar, and punctuation.
• Ability to learn computer technology and software updates.
• Ability to establish and maintain effective working relationships with fellow employees and the general public.
• Ability to understand oral or written instructions.
• Ability to quickly and accurately perform basic mathematical computations.
• Ability to operate a typewriter, dictating machine, and other office equipment.
• Ability to route telephone calls and greet visitors.
• Ability to assign and follow up on the work of other clerical employees.
• Adherence to safety policies and procedures.

Responsibilities

• Composes and types routine correspondence, rough drafts, meeting minutes, reports, notices, narratives, and tabulations.
• Transcribes correspondence from dictation tapes, handwritten notes, or other materials; checks documents for completeness and routes for appropriate signatures.
• Types documents, forms, accounting and financial statements, letters, lists, cards, requisitions, vouchers, and other formal documents.
• Creates computer files; enters and retrieves data.
• Answers the telephone and receives visitors; records detailed information; explains assessments, permits, licenses, violations, etc.; makes computations; completes forms; receives applications and collects fees; issues routine permits; provides information requiring knowledge of departmental rules, regulations, and procedures; answers two-way radio and dispatches crews and equipment.
• Maintains accounting, financial, equipment, inventory, statistical, and cost records which require no technical knowledge; prepares vouchers, requisitions, and other records; prepares reports from maintained data.
• Maintains regular job attendance in accordance with a schedule established for the position by the supervisor.
• Performs other related duties as assigned or as the situation dictates within the scope of this classification.

Skills

Typing

Office procedures

General computer use

Regulatory knowledge

Communication

Reading instructions

Education

High school diploma

1 year clerical experience

Job description

Work Type: Part-time

Nature of Work: This is intermediate typing and clerical work which involves moderately complex work methods and problems. Work involves performing tasks which require skilled typing, but principal emphasis is upon the difficulty and responsibility of the related clerical work. Assignments also involve interpretation of various regulations and procedures. The work varies in nature and difficulty among positions, and where work is more repetitive, there is added responsibility for finality of action taken. Incumbents may also serve as a lead worker and direct the work of a small group of employees assisting in routine details.

Education and Experience: (The knowledge, skills, and abilities above may be acquired through, but are not limited to, the following combination of education and/or experience.)

High school graduation or equivalent AND One (1) year of general clerical work experience.

Required Knowledge, Skills, and Abilities:

• Knowledge of business English, spelling, grammar, and punctuation
• Knowledge of general office procedures and standard clerical techniques and office equipment
• Knowledge of and ability to operate a computer or other technology using standard or customized computer or systems software applications appropriate to the assigned tasks
• Ability to learn and adapt to advances in computer and electronics device technology and software
• Ability to establish and maintain effective working relationships with fellow employees and members of the general public
• Ability to understand oral or written instructions
• Ability to quickly and accurately perform basic mathematical computations including addition, subtraction, multiplication, and division
• Ability to operate a typewriter, dictating machine, and other office equipment
• Ability to communicate to route telephone calls and greet visitors
• Ability to assign and follow up on the work of other clerical employees
• Ability to adhere to safety policies, procedures and guidelines
• Ability to stand 26 to 50% of the time; and reach, balance, bend, stoop, squat, kneel, crouch, walk, push and pull 0 to 25% of the time
• Ability to sit and type 76-100% of the time
• Ability to move objects weighing up to ten (10) pounds 0 to 33% of the time

Essential Functions: (Any one position may not perform all of the duties listed, nor do the listed examples include all of the duties that may be performed in positions allocated to this classification.)

• Composes and types routine correspondence, rough drafts, meeting minutes, reports, notices, narratives, and tabulations
• Transcribes correspondence from dictation tapes, handwritten notes, or other materials; checks documents for completeness and routes for appropriate signatures
• Types documents, forms, accounting and financial statements, letters, lists, cards, requisitions, vouchers, and other formal documents
• Creates computer files; enters and retrieves data
• Answers the telephone and receives visitors; records detailed information; explains assessments, permits, licenses, violations, etc. ; makes computations; completes forms; receives applications and collects fees; issues routine permits; provides information requiring knowledge of departmental rules, regulations, and procedures; answers two-way radio and dispatches crews and equipment
• Maintains accounting, financial, equipment, inventory, statistical, and cost records which require no technical knowledge; prepares vouchers, requisitions, and other records; prepares reports from maintained data
• Maintains regular job attendance in accordance with a schedule established for the position by the supervisor
• Performs other related duties as assigned or as the situation dictates within the scope of this classification

Special Qualifications: Must pass a typing test with a net accuracy rate of forty-five (45) words per minute or better with 90% accuracy at time of application.

Pay Range: $19.19 Hourly

Benefits: Not applicable to part-time/seasonal employment

Who Can Apply: Any person who meets the qualifications and other requirements described in this posting.

Examination Information: Not applicable to part-time/seasonal employment

Veteran Points: Not applicable to part-time/seasonal employment

Conditions of Employment: Candidates must provide proof of U.S. citizenship, permanent residence, or authorization to work without sponsorship. The City of Omaha reserves the right to conduct pre-employment inquiries or evaluations of candidates for employment as it deems appropriate for the particular position. Pre-employment inquiries may include, without limitation: verification of employment history and educational attainment; review of driving, credit, and criminal convictions; hearing, drug, functional capacity, psychological, vision, and medical tests; and/or any other relevant background information deemed appropriate to determine the suitability of the applicant for the position. Failure to provide the information requested in the application and hiring process in a truthful, timely, accurate, and complete manner may result in disqualification, revocation of a conditional offer of employment, or termination.

Reasonable Accommodation: The City of Omaha does not discriminate on the basis of disability. If you need a disability-related accommodation during the job application or selection process, advise the Human Resources Department at least 48 hours prior to the need by emailing [e-mail].

If Under Age 16: Any employee under the age of 16 will need to provide a copy of your certified Nebraska Department of Labor Employment Certificate (for Minors 14 and 15 Years of Age) in order to begin working. Visit the Nebraska Department of Labor website to download the form https://dol.nebraska.gov/LaborStandards/WorkerRights/EmploymentOfMinors

For a complete job description please visit the City of Omaha's website at hr.cityofomaha.org/compensation

Contact Points:

City of Omaha Human Resources Department
1819 Farnam St, Suite 506
Omaha, NE 68183
Phone: [phone]
Fax: [phone]
Website: hr.cityofomaha.org
Email: [e-mail]

The City of Omaha is an Equal Opportunity Employer.