Secretary-Receptionist Part Time

Lakeviewterrace; Umatilla (FL); On-site; USD 19,000 - 25,000; Part time

Job summary

Lakeview Terrace Retirement Community in Altoona, Florida is seeking a part-time Secretary-Receptionist to support front desk operations, answer calls, relay messages, and manage resident services.

The role includes maintaining electronic resident records, handling mail and copier duties, coordinating work orders, and assisting with operations to ensure smooth facility management. A High School Diploma/GED is required; 1 year of clerical experience is needed; an Associate’s Degree is preferred.

Qualifications

• Education: High School Diploma/GED required.
• Experience: One year secretarial or clerical experience required.
• Preferred: Associate’s Degree.

Responsibilities

• Answer telephone calls and relay messages.
• Maintain electronic resident records and office equipment.
• Place and coordinate reservations and work orders.

Skills

Secretarial experience

Education

High School Diploma/GED

Associate’s Degree preferred

Job description

Lakeview Terrace Retirement Community

Secretary-Receptionist Part Time

200 Clubhouse Vista Road
Altoona, FL 32702

Salary: 14.00 - 18.20 USD

About the Company:

Lakeview Terrace a Life Care Community, is enhancing and advancing the art of Life Care. Our gated campus occupies 100 serene acres on the edge of the Ocala National Forest. Featuring two lakes with fishing docks, walking paths, a natural area for picnicking and a new Rehab Center and Exercise Pool Complex. With full service offerings available to all our residents, we provide peace of mind with caring and compassionate staff to ensure happiness and well-being. As a team member with Lakeview Terrace, you will provide services to our residents that call LVT home.

Facility Name and Address: 200 Clubhouse Vista RD, Altoona FL 32702

Purpose:

The Receptionist provides administrative support through phone coverage, message relay, and coordination of resident services. Manages work orders, reservations, tracking lists, and maintain accurate electronic resident records. Ensures smooth operation of office equipment, mail processing, and communication systems. Supports compliance, complete assigned tasks, and assist with resident and staff needs as required.

Answer telephone calls and relay messages in conjunction with the Health Care Receptionist; answer routine inquiries; complete routine typing and filing as assigned by Assistant Executive Director. Assist with ordering nametags for Team Members and residents as requested after hours. Place work orders for resident needs. If a contractor is needed to complete the work order, coordinate the work with the Maintenance Project Coordinator (i.e. blinds, etc.) Assist in maintaining appropriate tracking lists: phone roster, disaster list, and authorization to release health information, resident access listing, pet roster, golf cart list, vehicle listing, and renters insurance. Maintain electronic resident files for contracts, pet information, and insurances. Update and maintain resident biography books. Maintain the copy machine in proper working order and coordinate all resident copying. Refill each copier every night. Maintain postage and get all mail stamped to go out daily to post office. Place motel and apartment reservations. Check in and out guests as they arrive and leave. Respond to and direct all communication over the base one radio. Provide management with information on residents regarding vacations, off campus trips. Attend all required in-services and trainings, including all staff meetings. Complete all required trainings in Relias on time. Ensure compliance with all federal and state rules and regulations. Perform other duties as assigned by the Supervisor.

Required Qualification:

Education: High School Diploma/GED required.

Experience: One (1) year secretarial or clerical experiences required.

Preferred Qualifications:

Education: Associate’s Degree preferred.

Experience: Two (2) years secretarial or clerical experiences preferred.

Salary/Hourly Rate: $14.00-$18.20

Working Conditions:

• Standard use of work station
• Repetitive use of keyboard
• Frequent bending and standing

Required Materials:

• Resume
• 3 Work References
• Letter of Interest

Drug Free Workplace

A criminal history background check and sex offender registry check will be required for the finalist under consideration for this position.

Equal Opportunity Employer:

DSI Management, LLC and all supported companies, as an equal opportunity employer ,complies with all applicable federal and state laws regarding nondiscrimination. The company is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender, disability, religion, or veteran status.

Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment with the company.

E-Verify:

DSI Management, LLC and all supported companies use E-Verify to check the work authorization of all new hires. For more information about E-Verify, please see the following:

Equal Opportunity Employer, including disabled and veterans.