Secretary (Office Automation)

Indian Health Service; Pinon (AZ); On-site; USD 41,000 - 53,000; Full time

Job summary

Indian Health Service in Chinle Service Unit, Pinon Health Center, Arizona, seeks an administrative specialist to perform clerical duties, manage time and attendance, and coordinate travel in a federal service environment.

The role requires accurate records handling, adherence to filing systems, and the ability to prepare routine reports and correspondence using standard software.

Qualifications

• Proficiency in timekeeping and records management.
• Experience with office automation software and filing systems.
• Ability to arrange per diem travel and related documentation.

Responsibilities

• Prepares routine correspondence, memoranda, and reports using office automation software.
• Maintains files and records according to established procedures.
• Makes routine travel arrangements and prepares travel documentation.

Skills

Timekeeping

Office admin

Travel arrangements

Education

Transcript or coursework list

Job description

• Department: Department of Health and Human Services

This position is located at Chinle Service Unit, Pinon Health Center, General Service Department and Pinon, Arizona. To perform a variety of clerical and administrative duties to accomplish goals and objectives of the assigned unit. A REAL ID will be required beginning May 7, 2025, in accordance with 6 C.F.R. 37.5 (2021).

Key Responsibilities

Prepares routine correspondence, memoranda, and reports using office automation software based on established formats. Maintains files and records in accordance with established filing systems and records management procedures. Performs timekeeping duties, including maintaining time and attendance records and preparing corrections. Makes routine travel arrangements, initiates travel authorizations and prepares travel documentation in accordance with established procedures.

Obtains and monitors of office support services, printing, maintenance and supply services. Maintains commitment register for budget and costs of accounts.

Requirements & Education

If you are substituting education for experience; You are strongly encouraged to submit a copy of your transcripts or a list of your courses including titles, credit hours completed, and grades. Unofficial transcripts will be accepted in the application package. Official transcripts will be required from all selectees prior to receiving an official offer. Only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S.

Department of Education may be credited. Applicants can verify accreditation at the following website: https://www.ed.gov/accreditation.

Which agency is hiring for this position?

This position is with Indian Health Service, Department of Health and Human Services.

What is the salary for this position?

The posted pay range is $40736 – $52957/yr.

What security clearance is required?

This position requires a Other security clearance.

What is the application deadline?

Applications close on 2026-10-07.

Who is eligible to apply?

This position is open under the 'Fed Transition' hiring path.