Secretary/Office Assistant

White Plains Hospital Inc; City of White Plains (NY); On-site; USD 33,000 - 48,000; Full time

Job summary

White Plains Hospital Medical Center in White Plains, NY seeks an Office Assistant to support the Department of Pathology and Laboratory Medicine. You will perform receptionist duties, schedule meetings, and assist pathologists with their needs.

This role requires a high school diploma, proficiency in Microsoft Office, and strong organizational skills. Bilingual Spanish is preferred. Day shift, typically 9 AM–5 PM.

Qualifications

• High School Diploma required for the role.
• Proficiency in Microsoft Office applications.
• Bilingual Spanish preferred to support diverse patient population.
• Strong organizational and detail-oriented skills.

Responsibilities

• Provides office assistance to the Department of Pathology and Laboratory Medicine.
• Performs receptionist duties and greets visitors and staff.
• Schedules meetings and conferences; handles slide requests/returns.
• Maintains Pathology files, CAP checklists, and outside records.
• Assists Pathologists and supports supervision staff as needed.

Skills

Microsoft Office

Bilingual (Spanish)

Attention to Detail

Organizational Skills

Stress Tolerance

Education

High School Graduate Required

College or Business School preferred

Job description

City/State:White Plains, New YorkDepartment:Lab Laboratory ServicesWork Shift:DayWork Days:MON-FRIScheduled Hours:9 AM-5 PMHours Per Pay Period:75Pay Rate/Range:$23.6405 - $35.4609/hrFor positions that have only a rate listed, the displayed rate is the hiring rate but could be subject to change based on shift differential, experience, education or other relevant factors.Position SummaryResponsible for providing office assistance (secretarial/clerical support) to the Department of Pathology and Laboratory Medicine. Essential Functions and Responsibilities Includes the Following:Understands and adheres to the WPH Performance Standards, Policies and Behaviors.Performs office assistant and secretarial functions for Pathology.Performs receptionist duties and responsibilities as required for the department, including but not limited to greeting and directing employees and visitors, responding to telephone inquiries.Assisting Pathologists’ with all needs.Scheduling meetings and conferences.Processes slide request and slide returns.Covers other staff members duties when out.Assist with projects and requests from all Supervisors and Assistant Supervisors.Processes legal cases, processes conferences (Tumor Boards), Muscle Bx. & Renal Bx.Review and obtain records for OR schedule.Provides pathology results to the clinicians as well as mailing results daily.Registers Outreach specimens as needed.Maintaining all outside lab send-outs and associated results and logs.Maintains Pathologists’ files, CAP files/checklist for Pathologists, GYN Oncology Reports for Cancer Center, and maintains outside recordsPerforms all other related duties as assigned.Performs office assistant and secretarial functions for Pathology.Performs receptionist duties and responsibilities as required for the department.Processes slide request and slide returns.Registers MLW surgical and cytology cases.Accessions all in house and MLW surgical pathology cases, cytology cases, and autopsy cases in to the LIS using the proper prefix; making sure that all patient information is correct on the requisitions and the specimen containers.Follow section protocol for specimen rejection for hospital and MLW cases.Operating Room pick-ups.Prints Accession Log after each specimen collection round, discarding the previous log always is keeping the most current log.Additional duties as delegated by the Pathology Supervisor and Office Manager.Education & Experience RequirementsHigh School Graduate RequiredCollege or Business School graduate preferredProficient in Microsoft OfficePrevious experience in histology/cytology departments or previous experience in a healthcare environment preferred. Bilingual (Spanish) preferredFlexibility Organized Adaptability Attention to Detail Stress ToleranceMay be exposed to chemicals necessary to perform required tasks. Any hazardous chemicals the employee may be exposed to are listed in the hospital’s SDS (Safety Data Sheet) data base and may be accessed through the hospital’s Intranet site (Employee Tools/SDS Access). A copy of the SDS data base can also be found at the hospital switchboard, saved on a disc.Ability to use computer for extensive periods of timeOccasional lift and or move of 15 to 20 poundsRequires frequent movement about the department and to other departments throughout the hospitalAbility to sit for extended periods of timeAbility to respond to frequent callsCheck appropriate box(s) below: Neonatal (birth – 28 days) Patients with exceptional communication needs Infant (29 days – less than 1 year) Patients with developmental delays Pediatric (1 – 12 years) Patients at end of life Adolescent (13 – 17 years) Patients under isolation precautions Adult (18 – 64 years) Patients with cultural needs Geriatric (> 65 years) All populations Bariatric Patients with weight related comorbidities Non-patient care populationThe responsibilities and tasks outlined in this job description are not exhaustive and may change as determined by the needs of White Plains Hospital.White Plains Hospital Medical Center is an equal employment opportunity employer. White Plains Hospital Medical Center will recruit, hire, train, transfer, promote, layoff and discharge associates in all job classifications without regard to their race, color, religion, creed, national origin, alienage or citizenship status, age, gender, actual or presumed disability, history of disability, sexual orientation, gender identity, gender expression, genetic predisposition or carrier status, pregnancy, military status, marital status, or partnership status, or any other characteristic protected by law.