Secretary III UCHC GSYCF

Rutgers University; New Brunswick (NJ); On-site; USD 36,000 - 38,000; Full time

Job summary

Rutgers University Correctional Health Care (UCHC) is seeking a Secretary III for the Garden State Youth Correctional Facility in Yardville, NJ. The role supports Regional and Department Nurse managers, preparing business documents and managing logs and procurement data.

The ideal candidate will have secretarial training and strong writing/organizational skills, with proficiency in Word, PowerPoint and Excel. Onsite work arrangement is required.

Qualifications

• Graduation from an accredited program in secretarial studies plus two years of full-time secretarial experience.
• An additional year of experience may be substituted for the secretarial program.
• Excellent writing, organizational and communication skills are required.
• Computer and word processing skills with Microsoft Word, PowerPoint, and Excel are essential.
• College credits may be substituted on a year-for-year basis for secretarial experience.

Responsibilities

• Provides word processing and typing for correspondence and reports.
• Completes internal paperwork required by Unit, Department of Corrections and UCHC.
• Maintains an accurate data and filing system to meet unit needs.
• Demonstrates knowledge of Banner and Procurement policies and procedures.
• Provides general office clerical support maintaining routine functions of the Unit and the Department of Corrections.

Skills

Writing skills

Organizational skills

Communication skills

MS Word

PowerPoint

Excel

Driver's license

Education

Secretarial studies program completion

Tools

Microsoft Word for Windows

PowerPoint

Excel

Job description

Position Information

Recruitment/Posting Title Secretary III UCHC GSYCF

Job Category

Staff & Executive - Administrative & Support

Overview

University Correctional Health Care ( UCHC ), operating within Rutgers, The State University of New Jersey, is dedicated to excellence in providing physical, mental health, dental and sex offender treatment services to those involved in the criminal justice systems in New Jersey. UCHC operates with a total budget of $150 million and approximately 1,000 staff. We are committed to being a leader in the delivery of effective, compassionate and accessible care informed by research within correctional environments. We Care. We Teach. We Heal. We Improve. Rutgers, The State University of New Jersey, is a leading national research university and the state of New Jersey's preeminent, comprehensive public institution of higher education. Established in 1766 and celebrating a milestone 250th anniversary in 2016, the university is the eighth oldest higher education institution in the United States. More than 67,000 students and 22,000 faculty and staff learn, work, and serve the public at Rutgers locations across New Jersey and around the world.

Posting Summary

Rutgers University Correctional Health Care ( UCHC ) is seeking a Secretary III for the Garden State Youth Correctonal Facility located in Yardville, NJ. The primary purpose of the Secretary III position is to provide secretarial and general office services to the Regional and Department Nurse managers and staff of the Adult Health Care program. Uses computer software skills to prepare various business correspondence, reports, charts, tables and forms. Maintains sign-in sheets and logs. Navigates various internet based systems for procurement. Assists with performance improvement measure including program performance processes. Is mature and discrete in handling patient-sensitive information, and possesses excellent written and oral communication skills as the position duties require interaction with a variety of employees, university staff, clients and external entities.

Duties include:

• Provides word processing and typing skills in preparation of various correspondence and reports.
• Completes appropriate internal paperwork (paper or electronic) required by Unit, Department of Corrections and UCHC
• Maintains an accurate data and filing system to meet the needs of the unit
• Demonstrates knowledge of Banner and Procurement policies and procedures.
• Provides general office clerical support maintaining routine functions of the Unit and the Department of Corrections.

FLSA

Nonexempt

Grade

170

Salary Details

Minimum Salary

26.16

Mid Range Salary 26.66

Maximum Salary

27.46

Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status

Full Time

Working Hours

40

Standard Hours

40.00

Daily Work Shift

Day

Work Arrangement

This position requires a full onsite work arrangement.

Union Description

Teamsters 97

Payroll Designation

PeopleSoft

Terms of Appointment

Staff - 12 month

Position Pension Eligibility

PERS

Qualifications

Minimum Education and Experience

Certifications/Licenses

Required Knowledge, Skills, and Abilities

• Graduation from an accredited program in secretarial studies plus two (2) years of full-time secretarial experience.
• An additional year of experience is required in lieu of the secretarial program.
• Excellent writing, organizational and communication skills a must.
• Computer and word processing skills are essential, specifically with Microsoft Word for Windows, PowerPoint, and Excel.
• College credits may be substituted on a year-for-year basis for secretarial experience. A maximum of sixty (60) credits may be substituted for two (2) years of secretarial experience.
• May be required to work evening and weekends at various locations depending on office needs.
• Valid Driver's License. Must possess own vehicle or alternative means of transportation.

Special Conditions

Must be approved by the Department of Corrections ( DOC ) and adhere to all DOC requirements.

Posting Number

26ST1846

Regional Campus

Rutgers Biomedical and Health Sciences (RBHS)

Home Location Campus

Off Campus

State

NJ

Garden State Youth Correctional Facility located in Yardville, NJ

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement