Secretary II - Multiple Vacancies

Rutgers University; Piscataway Township (NJ); On-site; USD 28,000 - 30,000; Full time

Benefits offered by this job

Medical & dental

Paid time off

Retirement benefits

Educational benefits

Life insurance

Job summary

Rutgers University is seeking a Secretary II for the Brandt Behavioral Health Treatment Center & Retreat within Rutgers University Behavioral Health Care. The role provides secretarial and administrative support to the unit, including typing, attendance, and meeting coordination.

The position requires on-site work, standard hours, and strong Office skills. Rutgers offers a comprehensive benefits package and a competitive salary range based on qualifications and experience.

Qualifications

• Proficiency in typing and word processing skills.
• Proficiency in Microsoft Office.
• Preferred knowledge of Banner and procurement policies.

Responsibilities

• Ensures completion of typing assignments in accordance with established department format.
• Prepares and maintains attendance records for the department.
• Acts as liaison with the Access/Transfer Center on daily operations.
• Coords meeting arrangements professionally and courteously.
• Notifies participants of meetings particulars in a timely manner.
• Prepares and distributes minutes within appropriate time frames.
• Maintains log sheets and records for efficient operations.
• Receives, audits and submits staff schedules to data control.
• Prepares weekly or monthly reports for department staff review.
• Greets patients and visitors promptly and courteously.

Skills

Typing

Word processing

Microsoft Office

Education

Secretarial studies program

3 years secretarial experience

Tools

Banner

Procurement policies

Job description

Job Category Staff & Executive - Administrative & Support - General

Department

Overview

Rutgers University Behavioral Health Care ( UBHC ), established in 1971, offers a full continuum of evidence based behavioral health and addiction services for children, adolescents, adults, and seniors throughout New Jersey. UBHC's 1,060 experienced behavioral health professionals and support staff are dedicated to treatment, prevention, and education. UBHC , one of the largest providers of behavioral health care in the country, has a budget of $260 million and has 15 sites throughout New Jersey. Services are readily accessible and include: inpatient, outpatient, partial hospitalization, screening, crisis stabilization, family/caregiver support, community outreach and case management, supportive housing, supported employment, prevention and consultation, employee assistance programs, and a licensed therapeutic school from preschool through high school. Specialty services include the New Jersey suicide prevention helpline and peer help lines for police, veterans, active military, teachers, mothers of special needs children and child protective service workers. In FY2016, UBHC treated 16,199 consumers, had 24,502 admissions, and touched the lives of 19,441 individual callers through peer support. In addition, UBHC is the primary mental health training resource for the New Jersey departments of Human Services, Children and Families, and Corrections, delivering 16,000 trainings each year.

Posting Summary

Rutgers, The State University of New Jersey is seeking a Secretary II for the Brandt Behavioral Health Treatment Center & Retreat within Rutgers University Behavioral Health Care. The primary purpose of the Secretary II is to provide secretarial and administrative services to Unit. Among the key duties of this position are the following:

• Ensures completion of typing assignments in accordance with established department format.
• Prepares and maintains attendance records for the department.
• Acts as principal liaison with the Access/Transfer Center on daily operations.
• Coordinates meeting arrangements on an as needed basis in a professional and courteous manner.
• Notifies participants of meetings particulars in a timely manner.
• Prepares and distributes minutes within appropriate time frames.
• Maintains appropriate log sheets and records needed for efficient operation of department.
• Receives, audits and submits staff's daily schedules to data control.
• Prepares weekly or monthly reports for department staff review.
• Greets patients and visitors in a prompt and courteous fashion.

FLSA

FLSA Nonexempt

Grade

Grade 185

Salary Details

Minimum Salary 28.470

Mid Range Salary 28.970

Maximum Salary 29.840

Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status

Position Status Full Time

Working Hours

Standard Hours 35.00

Daily Work Shift

Work Arrangement

This position requires a fully on-site work arrangement.

Union Description

Union Description Teamsters 97

Payroll Designation

Payroll Designation PeopleSoft

Seniority Unit

Terms of Appointment

Terms of Appointment Staff - 12 month

Position Pension Eligibility

Position Pension Eligibility PERS

Qualifications

Minimum Education and Experience

• Graduation from an accredited program in secretarial studies plus three (3) years of full-time secretarial experience required. An additional year of experience is required in lieu of the secretarial program.
• Experience college credits may be substituted on a year-for-year basis for secretarial experience. Up to sixty (60) credits may be substituted for two years of secretarial experience.

Certifications/Licenses

Required Knowledge, Skills, and Abilities

• Proficiency in typing and word processing skills.
• Proficiency in Microsoft Office.

Preferred Qualifications

• Knowledge of Banner and procurement policies and procedures.

Physical Demands and Work Environment

PHYSICAL DEMANDS : Position requires standing to 1/3 of the time; requires walking under 1/3 time; requires sitting to 2/3 time; reach with hands and arms up to 2/3 time; climb or balance under 1/3 time, stoop, kneel, crouch, or crawl under 1/3 time, talk or hear over 2/3 time, requires lifting up to 10 pounds less than 1/3 time.

WORK ENVIRONMENT : Moderate noise (examples: business office with computers and printers, light traffic).

Special Conditions

Posting Number

Posting Number 25ST1971

Posting Open Date

Special Instructions to Applicants

Regional Campus

Regional Campus Rutgers Biomedical and Health Sciences (RBHS)

Home Location Campus

Home Location Campus Piscataway (RBHS)

City

City Piscataway

State

State NJ

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement