Secretary III

Gila River Indian Community; Sacaton (AZ); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Medical, dental, vision benefits

Paid time off

Retirement plan

Job summary

Gila River Indian Community in Sacaton, AZ seeks a Secretary III to provide advanced secretarial support, maintain an efficient records system, type reports, complete forms, answer telephones and perform key office procedures with minimal supervision. The role involves greater participation in office management, more varied assignments, and increased independence.

A high school diploma or GED and 3+ years of secretarial experience are required, with tribal permits and driving records possibly

Qualifications

• High School diploma or GED plus 3+ years of secretarial experience.
• Strong knowledge of business English and office procedures.
• Proficiency with Word, Excel and basic arithmetic for reports.

Responsibilities

• Assist in maintenance of confidential files and reference documents.
• Arrange and coordinate travel including reservations and itineraries.
• Type and distribute correspondence and reports from drafts or clear copy.
• Maintain inventory of office supplies and equipment; order as needed.
• Maintain records of incoming correspondence and follow up on work in progress.
• Perform related duties as assigned.

Skills

Business English

Office procedures

Computer skills

Word processing

Excel

Arithmetic

Communication

Education

High School diploma or GED

Tools

Word

Excel

Office equipment

Job description

Distinguishing Features Of The Class

The Secretary III provides advanced secretarial services and skill for the Gila River Indian Community by maintaining an efficient records system, typing reports, completing forms, answering telephones and performing other key office procedures; requires little supervision when assigned new duties. This position is distinguished from Secretary II by greater participation in office management, more varied work assignments and greater independence in which assignments are performed.

Distinguishing Features Of The Class

The Secretary III provides advanced secretarial services and skill for the Gila River Indian Community by maintaining an efficient records system, typing reports, completing forms, answering telephones and performing other key office procedures; requires little supervision when assigned new duties. This position is distinguished from Secretary II by greater participation in office management, more varied work assignments and greater independence in which assignments are performed.

Essential Functions

• Assist in maintenance of confidential files, equipment inventory and reference documents.
• Arrange and coordinate travel related arrangements including reservations, itineraries, travel authorization requests and travel vouchers.
• Type and distribute correspondence, records and reports from drafts, oral instructions or clear copy.
• Maintain inventory of office supplies and equipment; order supplies as needed.
• Maintain records of incoming correspondence and action documents; follow-up on work in process to ensure timely reply or action.
• Perform other related duties as assigned.

Required Knowledge, Skill And Ability

• Knowledge of proper business English, spelling, grammar, and basic arithmetic such as addition, subtraction, multiplication and division.
• Knowledge of office practices, procedures, and equipment operations.
• Working knowledge in use of office equipment including computers with some experience in Word, Excel, etc.
• Ability to do arithmetic calculations and prepare varied documents accurately and quickly.
• Ability to perform clerical tasks tactfully and apply learned skills to new work situations.
• Ability to establish and maintain effective working relationships with other employees, Community Officials and the public.
• Ability to understand and follow verbal and written instructions.
• Ability to maintain accurate records and prepare reports.
• Ability to perform all physical requirements of the position; agree to maintain a Drug‑free workplace.

Required Education/Experience

High School diploma or GED and a minimum of three (3) years secretarial experience performing general clerical duties in an office setting which includes office software and use of modern equipment.

• Required to obtain a Tribal Operator’s permit. Valid state driver’s license with a current proof of driving record for the past 39 months will be required to qualify for a tribal driving permit. Proof of driving record must be submitted with application and must not be more than 60 days old from the date of submission of the application

Benefits

• The Gila River Indian Community offers a comprehensive benefits package, which includes; vacation, holiday, and sick leave as well as medical, dental, vision, life, short and long term disability benefits.