Police Records Clerk

Gila River Indian Community; Sacaton (AZ); On-site; USD 30,000 - 46,000; Full time

Benefits offered by this job

Vacation, holiday and sick leave

Medical, dental, vision benefits

Life and disability coverage

Job summary

Gila River Indian Community's Gila River Police Department in Sacaton, AZ seeks a Police Records Clerk in a full-time, non-supervisory role. The position handles clerical work, data entry, and public inquiries about police records.

You will file reports, maintain confidential records, and support officers by providing accurate information while upholding privacy laws. The role offers a robust benefits package and a community-focused service opportunity.

Qualifications

• High School diploma or GED required.
• Minimum 1 year clerical experience with extensive public contact.
• Public safety or law enforcement exposure preferred.

Responsibilities

• File and maintain police records and reports.
• Process incident, arrest and other police reports for filing.
• Enter data into CAD and mainframe systems accurately.
• Type reports and forms with attention to detail.
• Perform related duties as assigned.

Skills

Business English

Public contact

Confidentiality

Record keeping

Office equipment

Education

High School diploma or GED

Tools

CAD system

Mainframe computer

Filing systems

Job description

Job Title: Police Records Clerk

Closing Date: Open Until Filled

Job Number: 25-345

Job Type: Full-Time Regular
Department: Gila River Police Department

City: Sacaton, AZ

Location: 639 W. Seed Farm Road

Area of Interest: Public Safety

Salary/ Hourly Rate: $22.10 - $33.30 / Hourly

Tribal DrivingPermit Required: No

DISTINGUISHING FEATURES OF THE CLASS

The Police Records Clerk performs responsible and varied clerical, typing, and public contact work involving the receipt, processing, filing, and analysis and reporting of information. Responsible for taking calls from the public and others and processing them for appropriate police action; maintaining complex records; and providing information regarding persons involved in and/or details pertaining to offenses and criminal activities. Considerable care and judgment is exercised in both handling, processing and supplying information to the public, law enforcement agencies or other requestors.

ESSENTIAL FUNCTIONS

• File and maintain departmental records files including police records and reports, computer records, warrant records and other documents in order to provide accurate records for future use using a manual filing system or a microcomputer independently and according to established filing and record keeping procedures.
• Complete and process incident, offense, arrest, commitment, referral, accident, intelligence, crime, citation and other police reports in order to forward copies to appropriate personnel; complete reports; and provide a record of processing by checking forms, forwarding and mailing/filing, etc. following established departmental procedures for each form.
• Perform data entry function to record pertinent information to be used for future reference using the CAD system and mainframe computer on an on-going basis with speed and accuracy.
• Type reports, requisitions, and other clerical forms to provide error-free final copies independently for review by supervisor.
• Perform other related duties as assigned.

REQUIRED KNOWLEDGE, SKILL, AND ABILITY

• Considerable knowledge of business English, spelling and punctuation.
• Considerable knowledge of proper police procedures including confidentiality of information and privacy and security laws for processing of requests for information.
• Considerable knowledge of record keeping procedures and forms used in the police department.
• Knowledge of modern office procedures and equipment.
• Ability to file and maintain office records for easy retrieval of information.
• Ability to establish and maintain effective working relationships with other employees, Community officials, and the public.
• Ability to perform all physical requirements of the position; agree to maintain a Drug-Free workplace.

REQUIRED EXPERIENCE AND TRAINING

High School diploma or GED and a minimum of one (1) year of increasingly responsible clerical experience involving extensive public contact, preferably in a law enforcement environment or any equivalent combination of experience and training which provides the required knowledge, skill and abilities.

ADDITIONAL REQUIREMENT

Required to pass a background check and fingerprint clearance as a condition of employment and must continue to maintain throughout duration of employment.

Non-Supervisory, Hourly Position

Reports to Chief of Police or designee

BENEFITS

The Gila River Indian Community offers a comprehensive benefits package, which includes; vacation, holiday, and sick leave as well as medical, dental, vision, life, short and long term disability benefits.

Preference in filling vacancies is given to qualified Indian candidates in accordance with the Indian Preference Act (Title 25, U.S. Code, Section 472 and 473). The Gila River Indian Community is also committed to achieving the full and equal opportunity without discrimination because of Race, Religion, Color, Sex, National Origin, Politics, Marital Status, Physical Handicap, Age or Sexual Orientation. In other than the above, the Gila River Indian Community is an Equal Opportunity Employer.

Preference Categories

• Preference for Community Members (with proof of enrollment)
• Preference for Native Americans (must meet membership requirement of a federally recognized Tribe.)
• Preference point for Spouse of Community Member (with proof of spouse enrollment)
• Preference point for Veteran (must meet statutory requirements)

HUMAN RESOURCES WILL NOT MAKE COPIES OF APPLICATIONS OR DOCUMENTS BEING SUBMITTED.