Secretary II

ADP, Inc.; Los Angeles (CA); On-site; USD 42,000 - 62,000; Full time

Job summary

ADP, Inc. is seeking an administrative support professional in Los Angeles to perform a variety of clerical tasks including typing, filing, and handling follow-up assignments. The role also covers telephone coverage and office support to ensure smooth operations.

The candidate will type letters, reports, proposals, and other documents, and may provide translation services as needed. Strong attention to detail and communication skills are essential for success in this position.

Qualifications

• High school diploma or GED plus four years related experience and/or training including public contact.
• Ability to read and interpret documents and to write routine reports and correspondence.
• Public contact experience is required.

Responsibilities

• Performs typing, filing, follow-up assignments and telephone coverage for the office.
• Types letters, memorandums, reports, proposals and other reporting data.
• Provides backup and primary support for office responsibilities.
• Provides written and oral translation services as needed.

Skills

Typing

Filing

Telephone coverage

Translation services

Education

High school diploma / GED + 4 years experience

Job description

SUMMARY OF POSITION

This position provides administrative and clerical support.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Performs a variety of tasks including typing, filing, follow-up assignments and telephone coverage for the office.
• Responsible for typing letter, memorandums, reports, proposals and other reporting data.
• Provides backup support and primary support in carrying out the overall responsibilities of the office.
• Provides both written and oral translation services as needed.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE:

High school diploma or general education degree (GED), plus four years of related experience and/or training including public contact; or equivalent combination of education and experience.

LANGUAGE SKILLS:

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organizations.

MATHEMATICAL SKILLS:

Ability to add and subtract two digit numbers and to multiply and divide with 10’s and 100’s. Ability to perform these operations using units of American money and weight measurement, volume, and distance.

REASONING ABILITY:

Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk to hear. The employee frequently is required to walk and reach with hands and arms. The employee is occasionally required to stand; climb or balance; and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.