Secretary II

Michigan State University; East Lansing (MI); Hybrid; USD 35,000 - 48,000; Full time

Job summary

Michigan State University in East Lansing seeks a capable Secretary to support a large group of faculty, research associates and graduate students. You will manage accounts, reconcile expenses, order materials, arrange travel, and handle reimbursements while serving as a backup for the Chairperson's Secretary.

The role requires high school education with typing and shorthand, and 1–3 years of word processing, calendaring, and related experience; proficiency in MSU systems and Microsoft Office is

Qualifications

• Minimum requirements: Knowledge normally acquired through a high school education with coursework in typing and shorthand; one to three years of related and progressively more responsible or expansive work experience in word processing, spreadsheet, database, desktop publishing, calendaring and/or presentation software; typing and filing; or an equivalent combination of education and experience.

Responsibilities

• Acts as a Secretary for a large group of faculty, research associates and graduate students.
• Manages many accounts including reconciling monthly expenses across various account types.
• Orders research materials and supplies as requested and initiates requisitions for complex equipment.
• Makes travel arrangements and prepares reimbursement requests for department members and group visitors.
• Answers the phone and takes messages, acts as a backup for the Chairperson's Secretary and other staff as needed.

Job description

Position Summary

Acts as a Secretary for a large group of faculty, research associates and graduate students. Manages many accounts including reconciling monthly expenses across various account types. Orders research materials and supplies as requested and initiates requisitions for complex equipment. Makes travel arrangements and prepares reimbursement requests for department members and group visitors. Answers the phone and takes messages, acts as a backup for the Chairperson's Secretary and other staff as needed.

Minimum Requirements

Knowledge normally acquired through a high school education with coursework in typing and shorthand; one to three years of related and progressively more responsible or expansive work experience in word processing, spreadsheet, database, desktop publishing, calendaring and/or presentation software; typing and filing; or an equivalent combination of education and experience.

Desired Qualifications

Extensive experience with key MSU systems, for example: EBS, KFS, Cognos Query Studio, Concur, SAP, TOC and student employee hiring, Microsoft Suite (Excel, Word, Outlook, Teams, etc.). Experience communicating with colleagues where English is their second language. Be able to work independently to learn new procedures and software.

Equal Employment Opportunity Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.

Required Application Materials

Cover Letter, resume and 3 references

Work Hours

STANDARD 8-5

Website

https://pa.msu.edu/

Remote Work Statement

MSU strives to provide a flexible work environment and this position has been designated as remote-friendly. Remote-friendly means some or all of the duties can be performed remotely as mutually agreed upon.

Bidding eligibility ends October 13, 2026 at 11:55 P.M.