Secretary-Elementary and Spec. Ed.

Michigan Association of School Boards; Saint Clair (MI); On-site; USD 32,000 - 52,000; Full time

Job summary

Capac Community Schools is seeking an Administrative Assistant to provide essential office and clerical support for the Elementary and Special Education department. The role requires strong organization, multitasking, and communication skills to ensure smooth daily operations.

The position involves handling mailings, visitor reception, and data entry while maintaining records, purchasing duties, and coordinating with staff and families.

Qualifications

• Associate degree preferred; high school diploma required; 2–5 years related experience.
• Typing test at 55 words per minute; basic English and math test; proficient in Google Suite; PowerSchool experience preferred.
• Clear criminal history check, physical, and drug test required; First Aid training; alternatives may be accepted.

Responsibilities

• Assist and support basic office/accounting tasks and mailings.
• Receive/direct visitors and handle multi-line phones; perform special education clerical functions.
• Maintain school records; handle purchasing/receiving and timesheets; update website pages as requested.
• Administer first aid/medication according to policy.
• Ensure compliance with district policies and timelines; communicate with staff, students, and families.

Skills

Typing 55 wpm

Communication skills

Phone handling

Education

Associate's degree preferred; high school diploma required

Tools

Google Suite

PowerSchool

Job description

Deadline: November 30, 2026
District/Organization: Capac Community Schools
Position/Type: Other, full time

Department: Elementary and Special Education

Reports to: Principal

Employment: 2026-2027

Salary: Based on Education and Experience

Start Date: As soon as possible

Summary: This position’s responsibilities are to perform administrative and office support activities for the school to ensure its effective and efficient operation. Extensive computer, organizational, and multitasking skills are required, as well as strong communication skills. Qualifications:

• Associate’s degree preferred; minimum of high school diploma; two to five years of related experience.
• Ability to pass a typing test at 55 words per minute, a basic English and math test, and a computer skills test.Proficient in Google Suite. PowerSchool experience is preferred.
• Clear criminal history check, physical, and drug test required; First Aid training. Alternatives to the above qualifications, as the Board may find appropriate and acceptable.

Essential Duties and Responsibilities:

• Assist and support by performing basic office/accounting tasks, preparing/processing mailings, receiving/directing visitors, and handling multi-line phones; complete all special education clerical functions in accordance with federal, state, and local guidelines.
• Maintain school records, handle purchasing/receiving, process timesheets, update website pages as requested, and administer first aid/medication according to policy and regulations.
• Perform duties with awareness of all district requirements and Board of Education policies while modeling district standards of ethics and professionalism; implement policy/procedural changes from administration, the Board of Education, or state/federal changes.
• Meet daily, weekly, and monthly deadlines with flexibility and attention to detail.
• Demonstrate ability to meet multiple demands from several people and interact with the public, staff, students, and families. Must be able to perform the physical demands of this position, which include sitting, standing, extensive walking, twisting, talking, seeing, and hearing. Occasionally, it will be expected to repeat the same body, hand, arm, or finger motions many times and push or lift up to 50 lbs., such as boxes of books.
• Performs other functions and duties as assigned by the supervisors.

It is the policy of Capac Community Schools that no person shall, on the basis of race, color, national origin, sex (including sexual orientation and transgender identity), disability, age, religion, height, weight, marital or family status, military status, ancestry, genetic information, political affiliation or belief, or any other legally protected category (Collectively, "Protected Classes"), be excluded from participation in, be denied the benefits of, or be subjected to discrimination in any of its programs or activities, including employment opportunities. The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position, and additional duties may be assigned.