Secretary - Clover Elementary

VIDA N. CLOVER ELEM.; San Juan (TX); On-site; USD 31,000 - 38,000; Full time

Job summary

VIDA N. CLOVER ELEM. in San Juan, Texas, is seeking a Secretary to Principal to support the school administration and office operations. This role requires coordinating records, budget tasks, and daily communications for staff, students, and families.

The position calls for 1–3 years of secretarial experience and a high school diploma or GED, with strong keyboarding, organizational, and interpersonal skills. It is a full-time, on-site campus role with PSJA ISD.

Qualifications

• High school diploma or GED required.
• 1–3 years secretarial experience preferred in public education.
• Proficient in basic computer skills and office software.

Responsibilities

• Prepare campus communications, forms, reports, manuals, and purchase orders.
• Maintain a daily teacher attendance log and records for substitute teachers.
• Assist with campus budget preparation and maintain accurate expenditure records.
• Receive calls, assist students and parents, and schedule principal meetings.
• Supervise campus secretaries and clerical aides.

Skills

Keyboarding

Data entry

Records management

Accounting basics

Organizational skills

Communication skills

Education

High school diploma or GED

Job description

Starting Date: Immediately

Secretary - Clover Elementary

Pharr-San Juan-Alamo ISD VIDA N. CLOVER ELEM. - San Juan, Texas

Job Description

Secretary to Principal

Reports to:

Department:

Campus

Pay Grade

Elem, MS, Special Purpose School – CA5 @ 217

High School - CA6 @ 226 Days

Qualifications

Primary Purpose:

Ensure efficient operation of school administrative office and provide clerical services for school’s administrative staff.

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Proficient keyboarding and file maintenance skills

Ability to use software to develop spreadsheets, databases, and do word processing

Ability to maintain accurate and auditable records

Knowledge of basic accounting principles

Ability to follow verbal and written instructions

Ability to perform a variety of tasks often changing assignment on short notice

Effective organizational, communication, and interpersonal skills

Experience:

One to three years secretarial experience, preferably in public education environment

Such alternatives to the above qualifications as the Board of Trustees may find appropriate and acceptable

PSJA Leadership Skills and Expectations

In PSJA ISD, we hire individuals who are expected to embody the Spirit of PSJA and demonstrate these characteristics as they lead others.

Positive Engagement

Welcomes staff, students, parents, and community as honored members at the district table

Builds relationships – Builds positive, trusting relationships through frequent interactions which demonstrate care and interest in well-being of all stakeholders

Exhibits professionalism– Exhibits awareness and reflection to manage emotions and engage in continuous personal growth

Models ethics – Exemplifies the values and priorities of the district through consistent actions and service to stakeholders

Communicates effectively- Maintains open lines of two-way communication with staff, students, parents, and community to receive input and provide information for engagement with district vision

Student-centered Excellence

Holds vision and expectations for success for all students and all staff

Demonstrates expertise – Possesses up-to‑date knowledge and skills to perform organizational role at a high level of competence

Establishes shared vision – Articulates the school’s mission to the community and solicits support in making that mission become a reality

Implements plans- Works with all stakeholders to implement vision by establishing goal, monitoring progress, and providing resources

Expects results – Pursues exceptional results for all students by holding self and others accountable and driving for continuous improvement

Joint Empowerment

Develops and empowers individuals and teams for effective action

Promotes collaboration – Designs organizational structures to promote collaboration and teamwork for distributed leadership throughout the district

Inspires Action – Motivates others to take responsible risks and perform at their highest level to support district vision and goals

Builds capacity – Provides opportunities for growth to ensure all staff build capacity to support district goals

Develops leaders– Identifies, develops, and places future leaders through rigorous processes and strategic leadership assignments

Adaptive Innovation

Maintains district at the forefront of educational service providers

Scans Environment – Analyzes and applies understanding of internal organization and external environment to assess and respond to the district’s future advancement

Manages change – Demonstrates courage, initiative, and perseverance in bringing about meaningful change to support the shared vision

Champions solutions – Challenges the status quo by collaboratively exploring new and better ways of doing things

Acknowledges outcomes – Creates a positive environment for growth by celebrating success and learning from failure

Technical Skills, Responsibilities and Duties

In PSJA ISD, we hire individuals who demonstrate excellence in these technical areas as they lead others

Major Responsibilities and Duties:

Records, Reports, and Correspondence

• Prepare campus communications, correspondence, forms, manuals, reports, purchase orders, and payment authorizations following district standards and requirements. Prepare instructional materials and as requested.
• Maintain a daily teacher attendance log and records for substitute teachers. Monitor and process time records including leave requests and reports. Compile information and submit to central office according to established procedures and deadlines.
• Maintain school calendar of events.
• Compile, maintain, and file all reports, records, and other documents as required. Maintain student records according to established procedures.

Reception and Phones

• Receive incoming calls, take reliable messages, and route to appropriate staff.
• Assist students, teachers, and parents as needed.
• Schedule meetings and appointments and maintain calendar for principal.

Accounting and Inventory

• Prepare and make cash deposits for activity account(s). May be responsible for maintenance of activity check register(s) and ledger(s).
• Assist with campus budget preparation and maintain accurate records of expenditures. Prepare and process purchase orders and receive, store, and issue supplies and equipment.
• Maintain inventory of fixed assets, equipment, and supplies.

Other

• Assist with planning, preparation, and setup of faculty meetings and campus activities.
• Sort, distribute, or deliver mail and other documents.
• Administer medication to students, check temperatures, and notify parents of student illness in nurse’s absence.
• Maintain confidentiality.
• Follow district safety protocols and emergency procedures.

Supervisory Responsibilities:

Monitor the work of campus secretaries and clerical aides.

It is the policy of the Pharr‑San Juan‑Alamo ISD not to discriminate on the basis of sex, disability, race, color, religion, national origin or age.

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used:

Standard office equipment including personal computer and peripherals

Posture:

Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion:

Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching

Lifting:

Occasional light lifting and carrying (less than 15 pounds)

May work prolonged or irregular hours

Mental Demands:

Work with frequent interruptions; maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Position Type: Full-Time

Salary: $31,074 to $37,897 Per Year

Job Requirements

Contact Information

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