SECRETARY & BILLING SPECIALIST

Pyramid Consulting, Inc.; Philadelphia (Philadelphia County); On-site; USD 60,000 - 80,000; Full time

Job summary

An established industry player is seeking a dedicated Secretary & Billing Specialist for a contract role in Philadelphia. This position offers an exciting opportunity to manage administrative duties and billing responsibilities within a dynamic environment. You'll be responsible for maintaining client records, generating invoices, and providing exceptional customer service. With a focus on organization and communication, this role is perfect for those looking to make a significant impact in a supportive team. Join a leading company in the painting industry and contribute to their success while enjoying competitive pay and benefits.

Benefits

Health Insurance (Medical, Dental, Vision)

401(k) Plan

Paid Sick Leave

Qualifications

• Prior experience in administrative or billing roles, preferably in construction or painting.
• Strong organizational and multitasking abilities with attention to detail.

Responsibilities

• Answer phone calls and respond to emails professionally.
• Generate and send invoices, process payments, and maintain financial records.

Skills

Billing Specialist

Expenses

Invoices

Communication Skills

Organizational Skills

Customer Service Skills

Tools

Microsoft Office (Word, Excel, Outlook)

Billing Software

Job description

Immediate need for a talented Secretary & Billing Specialist. This is a 06+months contract opportunity with long-term potential and is located in Philadelphia, PA (Onsite). Please review the job description below and contact me ASAP if you are interested.

Job ID : 25-67513

Pay Range : $22 - $23 / hour. Employee benefits include, but are not limited to, health insurance (medical, dental, vision), 401(k) plan, and paid sick leave (depending on work location).

Key Responsibilities :

• Administrative Duties :
• Answer phone calls and respond to emails in a professional manner.
• Maintain and organize client records, contracts, and job orders.
• Assist with ordering supplies and coordinating with vendors.
• Prepare reports and keep track of project progress.
• Billing & Financial Responsibilities :
• Generate and send invoices to clients.
• Process payments and follow up on outstanding balances.
• Maintain accurate records of expenses, invoices, and financial transactions.
• Work with accounting software to track payments and update accounts.
• Communicate with clients regarding billing inquiries and payment schedules.
• Customer Service & Communication :
• Greet clients and assist with inquiries.
• Provide updates on project timelines and billing status.
• Handle complaints and escalate issues as necessary.

Key Requirements and Technology Experience :

• Key Skills : Billing Specialist ,Expenses ,Invoices.
• Prior experience in administrative or billing roles (experience in construction or painting industry preferred).
• Proficiency in Microsoft Office (Word, Excel, Outlook) and billing software.
• Strong organizational and multitasking abilities.
• Excellent communication and customer service skills.
• Attention to detail and ability to work independently.

Our client is a leading Painting Industry, and we are currently interviewing to fill this and other similar contract positions. If you are interested in this position, please apply online for immediate consideration.

Pyramid Consulting, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, colour, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

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Billing Specialist • Philadelphia, PA, United States