Secretary (Associate Wardens Secretary)

Bureau of Prisons/Federal Prison System; Estill (SC); On-site; USD 55,000 - 75,000; Full time

Job summary

Bureau of Prisons/Federal Prison System is seeking a position focused on coordinating committee actions, scheduling supervisor events, and advising other staff on procedural matters. The role requires attention to detail and strong organizational skills to ensure timely and accurate communications.

The incumbent will manage the institution's congressional response processes, distribute materials, and maintain thorough documentation to support public safety and community reentry programs.

Qualifications

• Experience in following up on committee actions, including typing and distributing committee docket sheets, processing committee actions, and distributing copies.
• Experience in scheduling and confirming a supervisor's appointments, special events and conferences and ensuring supervisor is briefed before meetings, resolving schedule conflicts.
• Experience in serving as an advisor/mentor to other institution secretaries on procedural matters.
• Experience in managing the institution's congressional response file, receiving congressionals, identifying the official responsible for response, suspending each congressional, and proofing responses before forwarding.

Responsibilities

• Prepare and distribute committee docket sheets and related materials for meetings.
• Schedule and confirm supervisor appointments and events, and brief on issues before meetings.
• Advise and mentor other institution secretaries on procedural matters.
• Manage congressional response workflow, track responses, and ensure timely follow-up and accuracy.

Skills

Experience coordination

Scheduling

Advising/mentoring

Congressional liaison

Education

Graduate education credit if directly related

Job description

Corrections professionals who foster a humane and secure environment and ensure public safety by preparing individuals for successful reentry into our communities.

To be considered for the position, you must meet the following qualification requirements: Education: As a general rule, education is not creditable above GL-05 for most positions covered by this standard; however, graduate education may be credited in those few instances where the graduate education is directly related to the work of the position.

OR Experience: You must have at least one year of specialized experience equivalent in difficulty and complexity to the next lower grade level. To be creditable, this experience must have equipped the applicant with the particular qualifications to perform successfully the duties of the position, and must typically be in or related to the position to be filled.

• Experience in following up on committee actions where indicated, including typing and distributing committee docket sheets, processing committee actions, and distributing copies to all concerned.
• Experience in scheduling and confirming a supervisor's appointments, special events and conferences and ensuring that the supervisor is fully briefed on the matters to be considered before the scheduled meeting in addition to resolving conflict in schedules whenever feasible.
• Experience in serving as an advisor/mentor to other institution secretaries on procedural matters such as correct procedures to follow in preparing correspondence.
• Experience in managing the institution's congressional response file, to include receiving all congressionals, identifying appropriate official responsible for response, suspending each congressional and following-up on late responses and proofing responses before forwarding to supervisor for review.

If applicable, credit will be given for paid and unpaid experience. To receive proper credit, you must show the actual time (such as the number of hours worked per week) spent in activities.

**Your eligibility for consideration will be based on your responses to the questions in the application.**