Secretary (Associate Warden's Secretary)

Bureau of Prisons / Federal Prison System; Pollock (LA); On-site; USD 52,000 - 70,000; Full time

Job summary

The Bureau of Prisons seeks qualified individuals to support institutional operations and public safety by preparing employees for successful reentry into the community. This vacancy emphasizes detailed administrative work, careful record-keeping, and coordination with committees and supervisors.

Your background should include experience following up on committee actions, scheduling supervisor appointments, advising colleagues on procedures, and managing the congressional response file to ensure

Qualifications

• One year of specialized experience equivalent to the next lower grade level.
• Experience following up on committee actions, including docket sheets and distribution.
• Experience scheduling supervisor appointments and ensuring briefings prior to meetings.
• Experience advising/mentoring colleagues on procedural matters.
• Experience managing the institution's congressional response file and ensuring timely replies.

Skills

Committee actions follow-up

Scheduling & calendar management

Advising/mentoring staff

Congressional response management

Education

Graduate education credit possible

Job description

Corrections professionals who foster a humane and secure environment and ensure public safety by preparing individuals for successful reentry into our communities.

To be considered for the position, you must meet the following qualification requirements:

Education:

As a general rule, education is not creditable above GL-05 for most positions covered by this standard; however, graduate education may be credited in those few instances where the graduate education is directly related to the work of the position.

OR

Experience:

You must have at least one year of specialized experience equivalent in difficulty and complexity to the next lower grade level. To be creditable, this experience must have equipped the applicant with the particular qualifications to perform successfully the duties of the position and must typically be in or related to the position to be filled.

• Experience in following up on committee actions where indicated, including typing and distributing committee docket sheets, processing committee actions, and distributing copies to all concerned.
• Experience in scheduling and confirming a supervisor's appointments, special events and conferences and ensuring that the supervisor is fully briefed on the matters to be considered before the scheduled meeting in addition to resolving conflict in schedules whenever feasible.
• Experience in serving as an advisor/mentor to other institution secretaries on procedural matters such as correct procedures to follow in preparing correspondence.
• Experience in managing the institution's congressional response file, to include receiving all congressionals, identifying appropriate official responsible for response, suspending each congressional and following up on late responses and proofing responses before forwarding to supervisor for review.

If applicable, credit will be given for paid and unpaid experience. To receive proper credit, you must show the actual time (such as the number of hours worked per week) spent in activities.

Your eligibility for consideration will be based on your responses to the questions in the application.