Secretary (Associate Warden's Secretary)

US Bureau of Prisons/Federal Prison System; Chicago (IL); On-site; USD 50,000 - 60,000; Full time

Job summary

Corrections professionals who foster a humane and secure environment and ensure public safety by preparing individuals for successful reentry into our communities. To be considered for the position, you must meet the following qualification requirements: one year of specialized experience at the next lower grade level and related duties.

The role emphasizes docket management, scheduling, briefing, and congressional correspondence responsibilities in a federal setting.

Qualifications

• One year of specialized experience equivalent to the next lower grade level.
• Experience in following up on committee actions, including typing and distributing docket sheets, processing actions, and distributing copies to all concerned.
• Experience in scheduling and confirming a supervisor's appointments, events and conferences and briefing on matters before meetings.
• Experience in advising/mentoring institution secretaries on procedural matters for preparing correspondence.
• Experience in managing the institution's congressional response file, identifying responsible officials, and proofreading responses.

Education

Graduate education creditable if directly related to the work of the position

Job description

Corrections professionals who foster a humane and secure environment and ensure public safety by preparing individuals for successful reentry into our communities.

To be considered for the position, you must meet the following qualification requirements:

Education:

As a general rule, education is not creditable above GL-05 for most positions covered by this standard; however, graduate education may be credited in those few instances where the graduate education is directly related to the work of the position.

OR

Experience:

You must have at least one year of specialized experience equivalent in difficulty and complexity to the next lower grade level. To be creditable, this experience must have equipped the applicant with the particular qualifications to perform successfully the duties of the position and must typically be in or related to the position to be filled.

Some examples of this qualifying experience are:

GL-07:

• Experience in following up on committee actions where indicated, including typing and distributing committee docket sheets, processing committee actions, and distributing copies to all concerned.
• Experience in scheduling and confirming a supervisor's appointments, special events and conferences and ensuring that the supervisor is fully briefed on the matters to be considered before the scheduled meeting in addition to resolving conflict in schedules whenever feasible.
• Experience in serving as an advisor/mentor to other institution secretaries on procedural matters such as correct procedures to follow in preparing correspondence.
• Experience in managing the institution's congressional response file, to include receiving all congressionals, identifying appropriate official responsible for response, suspending each congressional and following-up on late responses and proofing responses before forwarding to supervisor for review.

If applicable, credit will be given for paid and unpaid experience. To receive proper credit, you must show the actual time (such as the number of hours worked per week) spent in activities.

** Your eligibility for consideration will be based on your responses to the questions in the application. **