Secretary (Associate Warden's Secretary)

Bureau of Prisons/Federal Prison System; Chicago (IL); On-site; USD 55,000 - 65,000; Full time

Job summary

Bureau of Prisons/Federal Prison System seeks experienced corrections professionals to foster a humane and secure environment and ensure public safety by preparing individuals for successful reentry into our communities.

The position requires interpreting education and experience requirements, including specialized experience at the next lower grade level and the ability to manage schedules, advise colleagues, and handle congressional correspondence as part of a broader agency mission.

Qualifications

• Education: education not creditable above GL-05 for most positions; graduate education may be credited when directly related.
• Experience: must have at least one year of specialized experience equivalent to the next lower grade level.

Responsibilities

• Follow up on committee actions: typing and distributing committee docket sheets, processing committee actions, and distributing copies to all concerned.
• Scheduling and confirming a supervisor's appointments, special events and conferences and ensuring the supervisor is fully briefed on matters to be considered before the scheduled meeting, resolving schedule conflicts where feasible.
• Advising/mentoring institution secretaries on procedural matters such as correct correspondence procedures.
• Managing the institution's congressional response file: receiving congressionals, identifying the official responsible for response, suspending each congressional and following up on late responses and proofing responses before forwarding to supervisor for review.

Job description

Corrections professionals who foster a humane and secure environment and ensure public safety by preparing individuals for successful reentry into our communities.

To be considered for the position, you must meet the following qualification requirements: Education: As a general rule, education is not creditable above GL-05 for most positions covered by this standard; however, graduate education may be credited in those few instances where the graduate education is directly related to the work of the position. OR Experience: You must have at least one year of specialized experience equivalent in difficulty and complexity to the next lower grade level. To be creditable, this experience must have equipped the applicant with the particular qualifications to perform successfully the duties of the position and must typically be in or related to the position to be filled. Some examples of this qualifying experience are: GL-07: Experience in following up on committee actions where indicated, including typing and distributing committee docket sheets, processing committee actions, and distributing copies to all concerned. Experience in scheduling and confirming a supervisor's appointments, special events and conferences and ensuring that the supervisor is fully briefed on the matters to be considered before the scheduled meeting in addition to resolving conflict in schedules whenever feasible. Experience in serving as an advisor/mentor to other institution secretaries on procedural matters such as correct procedures to follow in preparing correspondence. Experience in managing the institution's congressional response file, to include receiving all congressionals, identifying appropriate official responsible for response, suspending each congressional and following-up on late responses and proofing responses before forwarding to supervisor for review. If applicable, credit will be given for paid and unpaid experience. ** Your eligibility for consideration will be based on your responses to the questions in the application. **