Secretary (Captain's Secretary)

Bureau of Prisons / Federal Prison System; Grand Marsh (WI); On-site; USD 35,000 - 55,000; Full time

Job summary

The Bureau of Prisons in Wisconsin seeks qualified corrections professionals to join our team as a GL-05/GL-06 position. Candidates must meet education and experience standards for the grade levels and complete the required background checks for hiring.

Education requirements include 4 years of post-high school study; graduate education may count in limited cases related to the work. One year of specialized experience at the next lower grade is required, with duties including document handling,

Qualifications

• GL-05 education: 4 years above high school in any field with accredited study.
• GL-06: graduate education may be credited in few cases related to duties.
• GL-05/GL-06: at least 1 year of specialized experience at the next lower grade.
• GL-05: experience preparing, receiving, reviewing and verifying documents.
• GL-05: experience processing transactions and maintaining office records.
• GL-05: experience locating and compiling data from files and sources.
• GL-06: experience receiving calls/visitors and handling information requests.
• GL-06: experience editing letters/reports, transcribing notes, reviewing correspondence.
• GL-06: experience PC-based office automation, calendars, minutes, and filing.
• GL-06: experience scheduling meetings, travel arrangements, and time/attendance.

Skills

Document handling

Record keeping

Data retrieval

Reception handling

Letters & reports

Transcription

Office automation

Scheduling

Education

4+ years education above HS

Graduate education creditable (GL-06)

Job description

Corrections professionals who foster a humane and secure environment and ensure public safety by preparing individuals for successful reentry into our communities.

How Do I Qualify for this Position?

To be considered for the position, you must meet the following qualification requirements:

Education:

GL-05: Successfully completed 4 years of education above the high school level in any field for which high school graduation or the equivalent is the normal prerequisite is creditable at the GL-05. This education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university. One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school.

GL-06: As a general rule, education is not creditable above GL- 05 for most positions covered by this standard; however, graduate education may be credited in those few instances where the graduate education is directly related to the work of the position.

OR

Experience:

GL-05 and GL-06: You must have at least one year of specialized experience equivalent in difficulty and complexity to the next lower grade level. To be creditable, this experience must have equipped the applicant with the particular qualifications to perform successfully the duties of the position, and must typically be in or related to the position to be filled.

Some examples of this qualifying experience are:

GL-05:

• Experience preparing, receiving, reviewing and verifying documents.
• Experience processing transactions and maintaining office records.
• Experience locating and compiling data or information from files and other data sources.

GL-06:

• Experience receiving telephone calls and visitors, handling requests for information, processing incoming and outgoing materials such as correspondence, reports and memoranda.
• Experience editing and composing letters and reports, transcribing notes, and reviewing correspondence.
• Experience performing office automation duties using a personal computer, preparing a calendar, worksheets, typing a variety of documents such as letters, forms, schedules, meeting minutes, and maintaining computer files.
• Experience scheduling and maintaining appointments, coordinating meetings and conferences, making travel arrangements, and performing time and attendance functions.

OR

Combination of Education and Experience:

GL-05 only: Have a combination of education and experience. This experience must have equipped you with the qualifications to perform the major duties of this position as described above. Only education in excess of the first 60 semester hours (i.e., beyond the second year) is creditable toward meeting the specialized experience requirement. One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience.

If applicable, credit will be given for paid and unpaid experience. To receive proper credit, you must show the actual time (such as the number of hours worked per week) spent in activities.

**Your eligibility for consideration will be based on your responses to the questions in the application.**