Secretary Associate Legal

State of Maine; United States; On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Retirement Plan

Paid holidays

Vacation leave

Parental leave

Job summary

The State of Maine Office of the Attorney General is hiring a Secretary Associate Legal for our Augusta office. The role supports attorneys in Litigation and General Government divisions with complex clerical duties and legal terminology knowledge.

Typical duties include document preparation, filing, calendar management, and confidential data handling. We seek a self-directed, organized professional with excellent interpersonal skills, able to adapt to a fast-paced legal environment and work

Qualifications

• Proficiency in word processing, legal document preparation, document management, record keeping, data management, file management, calendar management, and communications.

Responsibilities

• Utilize Microsoft Office Suite for word processing, email, data entry, and spreadsheets.
• Handle incoming/outgoing mail for Assistant Attorneys General (AAGs).
• Manage confidential information for AAGs.
• Prepare and file court documents in state and federal court as instructed.
• Open case files per attorneys’ protocols.
• Organize, copy, and scan confidential documents.
• Enter confidential case data in office databases.
• Proofread confidential legal documents.
• Research, compile, and analyze complex information.
• Communicate clearly with colleagues, court staff, and attorneys.
• Advise supervisors on individual and group operations.
• Develop new work methods to improve practices in a fast-paced legal environment.
• Participate in reception duties.
• Train and mentor other support staff.
• Calendar all deadlines and reminders.
• Archive documents.

Skills

Word processing

Legal document prep

Document management

Record keeping

Data management

Calendar management

Communication

Tools

Microsoft Office Suite

Job description

If you are a current State of Maine employee, please submit your application through the internal application process using the Find Jobs report in PRISM. Seasonal employees who do not have PRISM access should apply through the State’s career page and indicate on the application that they have previously worked for the State.

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Secretary Associate Legal

Opening Date: October 22, 2026

Closing Date: November 6, 2026

Job Class Code: 6560

Grade: 17

Salary: $41,891.20 - $60,299.20/annually

Position #006000413

Bargaining Unit: Administrative Services

The Office of the Attorney General is looking to hire a dynamic individual to fill a Secretary Associate Legal vacancy in our Augusta Office. The position will provide support to attorneys in both the Litigation and General Government Divisions. The position involves complex clerical responsibilities and administrative details that require sound knowledge of legal processes, procedures, terminology and documents. The position provides support to multiple attorneys. Office hours are Monday – Friday 8:00 am to 5:00 pm.

Proficiency is required in wordprocessing, legal document preparation, document management, record keeping, data management, file management, calendar management, and a variety of communications.

The ideal candidate must be self-directed, motivated, flexible, organized, efficient, and produce high quality, accurate work product. The candidate must have excellent interpersonal skills and work ethic, with a positive, can-do attitude, a willingness to learn new skills, and the ability to adjust to shifting responsibilities. It is essential that the successful candidate work well as part of a team and adapt well to rapid changes in a fast-paced legal environment.

Typical Duties:

• Utilizing Microsoft Office Suite products for word processing, email, data entry, and spreadsheets.
• Handling incoming and outgoing mail for Assistant Attorneys General (AAGs)
• Handling sensitive confidential information for AAGs
• Preparing and filing court documents for AAGs, including pleadings, motions, orders, and subpoenas in state court and federal court as instructed.
• Opening case files in accordance with attorneys’ protocols
• Organizing, copying, and scanning confidential documents
• Entering confidential case data in office databases
• Proofreading confidential legal documents
• Researching, compiling, and analyzing complex information
• Communicating pleasantly, clearly, and effectively with colleagues, court staff, office staff, members of the public, and attorneys
• Advising supervisors regarding the individual work and group operations
• Developing and recommending new work methods for improving practices in a fast-paced legal practice
• Participating in reception duties
• Training and mentoring other support staff
• Calendaring all deadlines and reminders
• Archiving

Office of the Attorney General

Minimum Requirements:

Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a solid knowledge of the principles and practices of office processes and administrative functions to perform complex secretarial support tasks, and 2) the ability to use independent judgment, initiative, and discretion to make determinations on varied matters. Plus: Competency in applying a solid knowledge of legal terminology and legal practices to perform complex secretarial tasks.

All positions in this classification assume the qualifications of: Secretary.

Preference will be given to individuals who meet the above qualifications, have experience with Microsoft Office Suite products, are experienced working with multiple attorneys in a law office setting, and are familiar with court rules, forms of pleadings and service of process.

BENEFITS

• Work-Life Balance– Rest is essential. Take time for yourself using13 paid holidays,12 days of sick leave, and3+ weeks of vacation leaveannually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
• Health Insurance Coverage– The State of Maine pays85%-95% of employee-only premiums ($12,213.60 -$13,650.48annual value),depending on salary. Use this chart to find thepremium costs (https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.maine.gov%2Fbhr%2Foeh%2Fbenefits%2Fsom-health-plan%2Fpremium-rates&data=05%7C02%7CDeanna.M.Brown%40maine.gov%7Cca9b665520a04b9ba60508df0daf67aa%7C413fa8ab207d4b629bcdea1a8f2f864e%7C0%7C0%7C639244719155471938%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=d1LdgeaPD6hLT4H6epL5zi4Eo3EswNMM9o6rhNhqCBA%3D&reserved=0)for you and your family, including the percentage of dependent coverage paid by the State.
• Health Insurance Premium Credit– Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information aboutprogram requirements (https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.maine.gov%2Fbhr%2Foeh%2Fbenefits%2Fhealth-premium-credit&data=05%7C02%7CDeanna.M.Brown%40maine.gov%7Cca9b665520a04b9ba60508df0daf67aa%7C413fa8ab207d4b629bcdea1a8f2f864e%7C0%7C0%7C639244719155499430%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=2J2LZAE9Y7w1sfEakFQHhPJa9%2Fez%2Fqck54UieltKjJA%3D&reserved=0).
• Dental Insurance– The State of Maine pays 100% of employee-only dental premiums ($365.28 annual value).
• Retirement Plan– The State of Maine contributesto the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.
• Gym Membership Reimbursement– Improve overall health with regular exercise and receive up to $40 per month to offset this expense.
• Health and Dependent Care Flexible Spending Accounts– Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses.
• Public Service Student Loan Forgiveness– The State of Maine is a qualified employer for this federal program. For more information, visit theFederal Student Aid office (https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fstudentaid.gov%2Fmanage-loans%2Fforgiveness-cancellation%2Fpublic-service&data=05%7C02%7CDeanna.M.Brown%40maine.gov%7Cca9b665520a04b9ba60508df0daf67aa%7C413fa8ab207d4b629bcdea1a8f2f864e%7C0%7C0%7C639244719155519076%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=LIkmmB9YrvQ3JhS7zsXXUBElivGaceJDBc0orGdP%2BlE%3D&reserved=0).
• Living Resources Program– Navigate challenging work and life situations with our employee assistance program.
• Parental leaveis one of the most important benefits for any working parent. All employees who are welcoming a child—including fathers and adoptive parents—receivesix weeks of fully paid parental leave. Additional, unpaid leave may also be available, under theFamily and Medical Leave Act.
• Voluntary Deferred Compensation– Save additional pre-tax funds for retirement in aMaineSaves457(b) account through payroll deductions.
• Learn aboutadditional wellness benefitsfor State employees from theOffice of Employee Health and Wellness (https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.maine.gov%2Fbhr%2Foeh%2F&data=05%7C02%7CDeanna.M.Brown%40maine.gov%7Cca9b665520a04b9ba60508df0daf67aa%7C413fa8ab207d4b629bcdea1a8f2f864e%7C0%7C0%7C639244719155538419%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=otYwXDpssT0a9eGuO5XUeNq6um2NNuxZChTy7eYp%2Bds%3D&reserved=0).

Note: Benefits may varysomewhat according to specific collective bargaining agreements and are prorated for anything less than full-time.

Maine State Government and the Office of the Attorney General are Equal Opportunity employers. We celebrate diversity and are committed to creating an inclusive environment for all employees. We provide reasonable accommodations to qualified individuals with disabilities upon request.