Secretary Associate Legal

Department of Marine Resources; Augusta (ME); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Work-Life Balance

Health Insurance Coverage

Paid holidays and vacation

Job summary

The Office of the Attorney General in Augusta seeks a Secretary Associate Legal to support attorneys in the Litigation and General Government Divisions. The position involves complex clerical tasks and requires knowledge of legal terminology and documents.

You will manage word processing, file handling, calendaring deadlines, and confidential records, working as part of a team in a fast-paced legal environment.

Qualifications

• Proficiency in office software and legal terminology.
• Ability to manage confidential information with discretion.
• Experience supporting multiple attorneys in a law office setting.

Responsibilities

• Utilizing Microsoft Office Suite for word processing, email, data entry, and spreadsheets.
• Handling incoming and outgoing mail for Assistant Attorneys General (AAGs).
• Handling confidential information for AAGs and preparing court documents as instructed.
• Opening case files and organizing confidential documents.
• Calenda deadlines and reminders; archiving and data entry.

Skills

Word processing

Legal document preparation

Document management

Record keeping

Calendar management

Tools

Microsoft Office Suite

Job description

Secretary Associate Legal

Opening Date: October 22, 2026

Closing Date: November 6, 2026

Job Class Code: 6560

Grade: 17

Salary: $41,891.20 - $60,299.20/annually

Position #006000413

Bargaining Unit: Administrative Services

The Office of the Attorney General is looking to hire a dynamic individual to fill a Secretary Associate Legal vacancy in our Augusta Office. The position will provide support to attorneys in both the Litigation and General Government Divisions. The position involves complex clerical responsibilities and administrative details that require sound knowledge of legal processes, procedures, terminology and documents. The position provides support to multiple attorneys. Office hours are Monday - Friday 8:00 am to 5:00 pm.

Proficiency is required in word processing, legal document preparation, document management, record keeping, data management, file management, calendar management, and a variety of communications.

The ideal candidate must be self-directed, motivated, flexible, organized, efficient, and produce high quality, accurate work product. The candidate must have excellent interpersonal skills and work ethic, with a positive, can-do attitude, a willingness to learn new skills, and the ability to adjust to shifting responsibilities. It is essential that the successful candidate work well as part of a team and adapt well to rapid changes in a fast-paced legal environment.

Typical Duties

• Utilizing Microsoft Office Suite products for word processing, email, data entry, and spreadsheets.
• Handling incoming and outgoing mail for Assistant Attorneys General (AAGs)
• Handling sensitive confidential information for AAGs
• Preparing and filing court documents for AAGs, including pleadings, motions, orders, and subpoenas in state court and federal court as instructed.
• Opening case files in accordance with attorneys' protocols
• Organizing, copying, and scanning confidential documents
• Entering confidential case data in office databases
• Proofreading confidential legal documents
• Researching, compiling, and analyzing complex information
• Communicating pleasantly, clearly, and effectively with colleagues, court staff, office staff, members of the public, and attorneys
• Advising supervisors regarding the individual work and group operations
• Developing and recommending new work methods for improving practices in a fast-paced legal practice
• Participating in reception duties
• Training and mentoring other support staff
• Calendaring all deadlines and reminders
• Archiving

Office of the Attorney General

Minimum Requirements: Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a solid knowledge of the principles and practices of office processes and administrative functions to perform complex secretarial support tasks, and 2) the ability to use independent judgment, initiative, and discretion to make determinations on varied matters. Plus: Competency in applying a solid knowledge of legal terminology and legal practices to perform complex secretarial tasks.

All positions in this classification assume the qualifications of: Secretary.

Preference will be given to individuals who meet the above qualifications, have experience with Microsoft Office Suite products, are experienced working with multiple attorneys in a law office setting, and are familiar with court rules, forms of pleadings and service of process.

Job offer to new hire is conditional upon verification of credentials, criminal records, and driver's license check, and professional license requirements if applicable.

Please direct all questions to Deputy Attorney General Kelly L. Morrell or you may call 207-626-8800.

BENEFITS

• Work-Life Balance - Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
• Health Insurance Coverage - The State of Maine pays 85%-95% of employee-only premiums ($12,213.60 - $13,650.48 annual value), depending on salary. Use this chart to