Secretary Associate Legal

maine; Bangor (ME); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Work-Life Balance

Health Insurance Coverage

Job summary

Office of the Attorney General in Bangor, Maine seeks a Secretary Associate Legal for the Child Protection Division. The role provides legal clerical support to multiple attorneys with standard 8:00 am–5:00 pm hours and requires strong word processing, document management, and confidentiality.

Ideal candidates will be self-directed, organized, and capable of adapting to rapid changes in a fast-paced legal environment.

Qualifications

• Training in office and administrative support with knowledge of office processes and legal terminology.
• Ability to use independent judgment and discretion in complex secretarial tasks.
• Experience with legal terminology and practices is preferred.

Responsibilities

• Utilize Microsoft Office Suite for word processing, email, data entry, and spreadsheets.
• Handle incoming and outgoing mail for AAGs and manage confidential information.
• Prepare and file court documents for AAGs in District, Superior and Maine Supreme Court as instructed.

Skills

Word processing

Legal document preparation

Document management

Record keeping

Data management

File management

Calendar management

Communications

Tools

Microsoft Office Suite

Job description

Secretary Associate Legal - Lateral Transfers Only

Only employees of the Office of the Attorney General may apply

Opening Date: October 16, 2026

Closing Date: October 30, 2026

Job Class Code: 6560

Grade: 17

Salary: $41,891.20 - $60,299.20/year

Position #006000478

Bargaining Unit: Administrative Services

The Office of the Attorney General is looking to hire a dynamic individual to fill a Secretary Associate Legal vacancy in our Bangor Office, Child Protection Division. The position involves complex clerical responsibilities and administrative details that require sound knowledge of legal processes, procedures, terminology and documents. The position provides support to multiple attorneys. Office hours are Monday - Friday 8:00 am to 5:00 pm.

Proficiency is required in word processing, legal document preparation, document management, record keeping, data management, file management, calendar management, and a variety of communications.

The ideal candidate must be self-directed, motivated, flexible, organized, efficient and produce high quality, accurate work product. The candidate must have excellent interpersonal skills and work ethic, with a positive, can-do attitude, a willingness to learn new skills and the ability to adjust to shifting responsibilities. It is essential that the successful candidate work well as part of a team and adapt well to rapid changes in a fast-paced legal environment.

Typical Duties:

• Utilizing Microsoft Office Suite products for word processing, email, data entry, and spreadsheets.


• Handling incoming and outgoing mail for AAGs


• Handling sensitive confidential information for AAGs


• Preparing and filing court documents for AAGs, including pleadings, motions, orders, and subpoenas in District, Superior and Maine Supreme Court as instructed.


• Opening case files in accordance with attorneys' protocols


• Organizing, copying and scanning confidential documents


• Entering confidential case data in office databases
  
• Proofreading confidential legal documents


• Researching, compiling, and analyzing complex information


• Communicating pleasantly, clearly and effectively with colleagues, court staff, office staff, members of the public, and attorneys


• Advising supervisors regarding the individual work and group operations


• Developing and recommending new work methods for improving practices in a fast-paced legal practice


• Participating in reception duties


• Training and mentoring other support staff


• Calendaring all deadlines and reminders


• Archiving

Office of the Attorney General

Minimum Requirements:

Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a solid knowledge of principles and practices of office processes and administrative functions to perform complex secretarial support tasks, and 2) the ability to use independent judgment, initiative, and discretion to make determinations on varied matters. Plus: Competency in applying a solid knowledge of legal terminology and legal practices to perform complex secretarial tasks.

Preference will be given to individuals who meet the above qualifications, have experience with Microsoft Office Suite products, are experienced working with multiple attorneys in a law office setting, and are familiar with court rules, forms of pleadings and service of process.

Job offer to new hire is conditional upon verification of credentials, criminal records, and driver's license check, and professional license requirements if applicable.

Please direct all questions to Assistant Attorney General Ariel Piers-Gamble at [e-mail]

Benefits

• Work-Life Balance - Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.


• Health Insurance Coverage - The State of Maine pays 85%-95% of employee-only premiums ($12,213.60 - $13,650.48 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of de