Secretary: Administrative II (Curriculum Instruction & Assessments - Visual Arts & Music)

Anne-Arundel-County-Public-Schools; Annapolis (MD); Presencial; USD 40.000 - 60.000; Jornada completa

Descripción de la vacante

Anne Arundel County Public Schools seeks a Secretary: Administrative II to provide comprehensive secretarial support in Curriculum, Instruction & Assessments. You will manage the supervisor's calendar, prepare correspondence, and coordinate meetings, with attention to accuracy and confidentiality.

The role requires seasoned secretarial experience, proficiency with Microsoft Office, and the ability to collaborate with diverse staff. Strong organizational skills are essential.

Formación

• High School Diploma or equivalency required.
• Some college coursework in business or secretarial field preferred.
• Three years of progressive secretarial/administrative experience, two at Administrative Secretary I level, or equivalent.
• Knowledge of Board of Education organization and operations; proficient in modern office practices.

Responsabilidades

• Serve as secretary to the immediate supervisor and staff; answer and screen calls and visitors.
• Schedule appointments and meetings; prepare materials and background documents.
• Prepare letters, memoranda, and routine reports; maintain filing systems.
• Attend meetings to take minutes and distribute materials as appropriate.
• Process invoices, purchase orders, and budget-related documentation in coordination with the budget office.

Conocimientos

Microsoft Office

Communication skills

Office equipment operation

Educación

High School Diploma or Equivalency

Some College Courses in business

Herramientas

Video/Web Conferencing

Financial information systems

Descripción del empleo

Secretary: Administrative II (Curriculum Instruction & Assessments - Visual Arts & Music)

Anne Arundel County Public Schools Curriculum, Instruction & Assessments Encore - Central Office - Annapolis, Maryland Open in Google Maps

Job Description

Title Code:

Secretary: Administrative II

JOB SUMMARY
Performs responsible secretarial duties in support of the assigned area including, but not limited to: Acting as secretary to the immediate supervisor, answering and screening telephone calls, receiving and distributing mail and correspondence; keeping the supervisor's calendar; preparing correspondence and reports, scheduling appointments, preparing charts, graphs, and performing desktop publishing tasks, establishing accurate subject-matter files, records, lists, etc., in accordance with the requirements of the immediate supervisor and the professional staff, taking responsible follow-up action needed to complete work assignments.
ESSENTIAL DUTIES/RESPONSIBILITIES

• Serves as secretary to the immediate supervisor and members of the professional staff. Answers and screens telephone calls and visitors.
• Schedules appointments; Gathers documents, files and/or background materials; necessary for the appointments.
• Schedules and arranges meetings/conferences, preparing necessary material.
• Receives, reads, and screens incoming mail, correspondence, reports, memos, announcements, etc. Independently handles those not requiring the attention of immediate supervisor.
• Establishes and maintains subject-matter files, records, lists or other such bookkeeping/file maintenance systems in accordance with the needs of the office/department. Exercises initiative in establishing or revising such records and files to meet future needs.
• Composes letters, memoranda, instruction, notices or other such routine transmittals on a variety of subjects relative to the functions and programs of the office/department.
• Prepares a variety of letters, summaries, or other such correspondence pursuant to the form and desired arrangement of the immediate supervisor.
• May attend meetings to take minutes, preparing and distributing as appropriate.
• Assembles and prepares information/data, calculates figures, and prepares routine or periodic reports, lists, or documents; or coordinates and supervises the preparation and completion of such items.
• Operates a variety of office machines and equipment. Orders and maintains an ample amount of office supplies and materials.
• Prepares purchase orders, receives supplies/material/equipment, receives and processes invoices and ensures proper payment.
• Works in collaboration with the budget office on issues related to department budget.
• Assists in record keeping and tracking of documentation in support of budget/grants.
• Maintains good public relations with other departments and school districts.
• May maintain documentation related to staff payroll and leave.
• Assists in conducting research related to specific tasks and projects.
• Performs other related duties as assigned within the same classification or lower.

MINIMUM QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education

• High School Diploma or Equivalency Certificate required.
• Some College Level Courses in business or secretarial school training preferred.

Experience

• Three (3) years progressive diversified secretarial and/or administrative experience, two (2) years of which were at the Administrative Secretary I level required;
• Or an equivalent combination of education and experience which provides the required knowledge, skills, and abilities deemed sufficient to prepare the applicant to successfully perform the duties of the position.

Knowledge, Skills, Abilities and Other Characteristics

• Considerable knowledge of Board of Education organization and operations, policies, and procedures.
• Thorough knowledge of modern office practices and procedures, bookkeeping, business English, spelling, and arithmetic.
• Ability to exercise initiative and good judgment in the timely execution of delegated administrative responsibilities.
• Ability to exercise curtesy, tact and cooperation in dealing with Board of Education personnel, contractors, and/or outside agencies and the general public.
• Ability to use school-based computer applications and/or financial information management systems.
• Ability to communicate effectively both orally and in written form with colleagues, staff, administrators and the general public.
• Ability to operate various office equipment such as calculator, copier, fax, printer, etc.
• Ability to maintain confidentiality and security of operating records, files and materials.
• Demonstrated ability to effectively work and communicate with diverse populations.
• Demonstrated proficiency with business technology applications (e.g. Video/Web Conferencing, Microsoft Office Suite -Word, Excel, Outlook, and/or PowerPoint preferred). For new permanent secretarial/clerical/technician hires, a minimum score on a pre-employment assessment is required.

Licenses and Certifications
Employee must retain active licenses, certifications, and enrollment as a condition of employment.

• N/A

Driving Requirements

• N/A

LEADERSHIP ROLE

• N/A

PHYSICAL DEMANDS/WORKING CONDITIONS
The physical demands and working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

• Standing: under 1/3 percent of the time
• Walking: under 1/3 percent of the time
• Sitting: between 1/3 and 2/3 percent of the time
• Keyboarding: between 1/3 and 2/3 percent of the time
• Talking: between 1/3 and 2/3 percent of the time
• Hearing: between 1/3 and 2/3 percent of the time
• As required by the duties and responsibilities of the position.

Vision
The vision demands with correction described here are representative of those that must be met to successfully perform the vision.

• No special vision requirements
• Office, school or similar indoor environment: over 2/3 percent of the time
• Moderate: between 1/3 and 2/3 percent of the time

Weight & Force
Lifting and carrying requirements

• None:

Travel Requirements

• N/A

JOB INFORMATION

Approved Date: 2/1/2015

Established Date: 1/1/1993

Title Code: C24619

Title: SECRETARY: ADMINISTRATIVE II

Reports to Generic: Manager;Coordinator

Reports to Specific:

ORGANIZATION

Division: Varies

Business Unit: Varies

Department: Varies

Negotiated Agreement: Secretaries and Assistants Association of Anne Arundel County (SAAAAC)

HR JOB INFORMATION

Unit: IV

Days Worked: 260

FLSA Exemption Status: Non-Exempt

Grade: SG09

Click HERE to view Terms of Employment, Benefits and Salary Scale. Scroll down to locate (Unit 4 - SAAAAC)

Months Worked: 12

Hours Worked: 7

Job Family: Administrative and Office Support

Sub-Function: Office/Staff Support

VR# 27065

Position Type: 1.00 FTE

Job Categories:

Support Staff > Secretary

Equal Opportunity Employer

Anne Arundel County Public Schools prohibits discrimination in matters affecting employment or in providing access to programs on the basis of actual or perceived race, color, religion, national origin, sex, age, marital status, sexual orientation, genetic information, gender identity, or disability.For more information, contact:Anne Arundel County Public SchoolsDivision of Human Resources, 2644 Riva Road, Annapolis, MD 21401.410-222-5061 TDD 410-222-5000 or Email Recruitment

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Human Resources
• 2644 Riva Road
• Annapolis, Maryland 21401
• Phone: [phone]
• Fax: [phone]
• Email: [e-mail]

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