Secretary / Administrative Assistant (4269)

Three Saints Bay, LLC; Worcester (MA); On-site; USD 40,000 - 70,000; Full time

Job summary

Join a forward-thinking organization as an Administrative Assistant, where your skills will support the Tactical Diversion Squad in a dynamic environment. This role involves a variety of administrative tasks, from managing communications to conducting research and maintaining databases. You will play a crucial part in ensuring efficient operations, providing support for investigations, and assisting with data analysis. If you thrive in a collaborative setting and are passionate about making an impact, this position offers a unique opportunity to work on exciting projects while contributing to the success of a dedicated team.

Benefits

Comprehensive benefits package

Diverse team-oriented environment

Opportunity for professional development

Qualifications

• Bachelor's degree required; equivalent experience may substitute.
• 3+ years of experience in analysis or related field.

Responsibilities

• Provide administrative support for Tactical Diversion Squad managers.
• Conduct research and maintain databases for accuracy.
• Prepare documents and assist with investigations.

Skills

Verbal communication

Written communication

Interpersonal skills

Organizational skills

Problem-solving

Attention to detail

Research skills

Data analysis

Multi-tasking

Education

Bachelor's degree

Tools

Microsoft Office Suite

Excel

Adobe

Job description

Ocean Bay, LLC, a subsidiary of Three Saints Bay, LLC and a Federal Government Contractor industry leader, is seeking an experienced Administrative Assistant to join our Team in Worcester, MA!

The Administrative Assistant will perform a wide range of administrative and office support activities for managers of the Tactical Diversion Squad and Diversion Group Supervisors to facilitate the efficient operation of the organization. Provides administrative support and performs numerous duties, including scheduling meetings / travel / office activities, writing / editing correspondence, corresponding via email, managing visitors, routing calls to the appropriate personnel, record keeping, and answering questions and requests.

The Administrative Assistant is responsible for conducting research using various resources to analyze data and report the findings to the appropriate personnel while maintaining confidentiality. The Accounts Payable Clerk will perform data entry, maintain various database systems, prepare and maintain physical files, and create written reports to brief management as well as cross-reference data to ensure validity and accuracy in preparation of reports.

Regular, predictable attendance is essential for satisfactory performance as is the ability to work both with minimal direction and within a team environment.

Responsibilities:

• Receive and direct visitors and clients.
• Answer, screen and transfer inbound phone calls.
• Handle requests for information and data; resolve administrative problems and inquiries.
• Prepare and modify documents including correspondence, reports, drafts, memos, cables, and emails.
• Open, sort and distribute incoming correspondence; coordinate outgoing mail and packages to be picked up.
• Maintain office supply inventories.
• Maintain hard copy and electronic filing system; scan documents into digital case files.
• Maintain monthly motor vehicle files.
• Maintain attendance reports; leave records, trip records, and logs. Correct any discrepancies found in reports.
• Review status, format, and process reports for the department.
• Perform routine audits of databases and files; maintain database records by ensuring the information is up to date and accurate.
• Review reports, analyze and verify information. Verify files and tracking systems; perform data entry and reconcile any inconsistencies that may appear in databases.
• Conduct research; develop and maintain spreadsheets, tracking databases, reports, and presentations; generate and document information for statistical purposes.
• Utilize investigative tools and provide investigative follow-ups.
• Provide support to divisional offices in the planning, execution, analysis, and tracking of financial resources.
• Support investigations and projects by researching and consolidating information from various data sources/systems.
• Provide database research, as needed that may support ongoing surveillances.
• Perform research and analysis of social media to assist with investigations.
• Perform data extraction from evidence seized during investigations.
• Assist with the categorizing evidence seized during investigations.
• Prepare documents for the Attorney’s Office for discovery purposes.
• Assist with transcription of recorded conversations.
• Assist law enforcement personnel with timely and accurate submission of required reports.
• Perform a range of general administrative activities, as well as facilities/space management, customer support services, resource distribution, acquisition support, and human resources support.
• Utilize government database systems, word processing software, and presentation software.
• Provide technical guidance to other staff members.
• Perform other related and/or administrative duties as assigned.

Requirements:

• US Citizen.
• Must be able to obtain and maintain a Public Trust level clearance and be drug-free.
• Bachelor's degree. Equivalent work experience may be substituted for degree.
• Minimum of three years of experience as an analyst or related field.
• Strong verbal, written, and interpersonal skills; excellent proofreading skills.
• Professional demeanor.
• Strong organizational and interpersonal skills.
• Intermediate to advanced skills in manipulating data in Excel preferred.
• Experience performing extensive research utilizing multiple data sources systems preferred.
• Able to work as part of a team or independently with minimal direction.
• Ability to multi-task; detail-oriented; be observant and anticipate operational needs.
• Excellent problem solver and able to handle difficult situations.
• Strong computer skills; proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Access, and Outlook), technology systems, and communications tools (Adobe).
• Knowledge of clerical and administrative procedures and systems such as filing and record keeping.
• Ability to be flexible and adaptable in a variety of situations.

Position located in Worcester, MA.

The Salary range for this position is $, - $,

Apply online at:

VEVRAA Federal Contractor

Three Saints Bay, LLC and its subsidiaries offer a diverse, team-oriented working environment and the opportunity to work with exceptional dedicated industry professionals. We offer our employees a comprehensive benefits package and the opportunity to take part in exciting projects with government and commercial clients, both domestic and international.

We are an EEO/AA employer. We invite resumes from all interested parties without regard to race, color, religion, creed, gender, national origin, age, genetic information, marital or veteran status, disability, or any other category protected by federal, state, or local law.