Executive Secretaries and Administrative Assistants-18271

Knowledge Builders Inc; City of Albany (NY); On-site; USD 47,000 - 59,000; Full time

Job summary

A leading company is seeking an Executive Secretary and Administrative Assistant to manage various administrative tasks and supervise staff within the Criminal History and Records Check Bureau. The ideal candidate will be detail-oriented, well-organized, and possess excellent communication skills. Responsibilities include coordinating time-sheets, managing mail, and performing clerical duties. This role offers a chance to work in a fast-paced environment while contributing to essential health care services.

Qualifications

• Experience in a fast-paced setting with multi-tasking ability.
• Excellent verbal and written communication skills.

Responsibilities

• Coordinate time-sheets for Temporary Staff within CHRC Intake.
• Manage CHRC Mail Inbox and oversee employee attendance.
• Perform clerical functions including answering phone calls and data entry.

Skills

Communication

Organization

Detail-oriented

Education

High school diploma or equivalent

Tools

Microsoft Access

Microsoft Word

Microsoft Excel

Microsoft Outlook

SharePoint

Job description

Executive Secretaries and Administrative Assistants-18271

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Administrative Assistants-25124

OPCHSM Center for Health Care Provider Services and Oversight, 875 Central Avenue, Albany, NY 12206 Regional Office to function as staff supervisors for the activities for the Criminal History and Records Check Bureau (CHRC) programs.

Job Description

Administrative Assistants-25124

OPCHSM Center for Health Care Provider Services and Oversight, 875 Central Avenue, Albany, NY 12206 Regional Office to function as staff supervisors for the activities for the Criminal History and Records Check Bureau (CHRC) programs.

General duties:

The CHRC is responsible for assisting various provider entities in New York State complete mandated Criminal History Record Checks.

Candidates would provide the following supervisory functions:

Coordinate time-sheets for all Temporary Staff within CHRC Intake.

Manage CHRC Intake Unit time off requests.

Responsible for managing CHRC Mail Inbox.

Preside over employee’s attendance.

Communicate with Vendors when necessary.

Preside over employees’ overtime and accomplishments, when necessary

Coordinate Onboarding of New Hire.

Oversee training of staff.

Liaison for Intake Redmine to IT

Correspond with program areas outside of CHRC.

Receive and process inquiries from the Legal on the status of Provider Submissions and conduct the necessary follow-up

Oversee primary for End of Day Reports

In addition, candidates would perform clerical functions including answering incoming phone calls from multiple internal and external customers, processing incoming faxes, e-mails, and external mail; performing data entry and analysis. Candidates may be asked to perform special assignments, and routine administrative functions as specifically directed and all aspects of administrative support. Perform related duties as required.

Minimum qualifications:

Highschool diploma or equivalent

Preferred Qualifications:

Experience working in a fast-paced setting with the ability to multi-task and work in complex databases. Experience in effectively communicating with consumers, providers, and Department of Health leadership. Well organized, detail oriented, excellent verbal and written communication, and able to work alone or as part of a team. Proficiency working with Microsoft Access, Word, Excel, Outlook, and SharePoint applications.

Company Description

Established in 2005, Knowledge Builders Inc. (KBI) offers a wide range of services, including Information Technology Consulting, Administrative and Health Care Staffing solutions, Payrolling, and Call Center services to organizations of all sizes, including both private companies and governmental entities. KBI is a certified Woman-Owned Business Enterprise (WBE) recognized by New York State, New York City, and the Port Authority of New York and New Jersey.

Our extensive consultant placements cover a variety of roles, from Technical Architects and Specialists to Developers, Project Managers, Analysts, Executive Secretaries, Nurses, Dietitians, Paralegals, Computer Operators, Food Preparation Workers, and many other occupations. To date, KBI has successfully placed over 1,000 consultants across more than 100 private sector companies and public sector agencies in New York State and throughout the country.

We are dedicated to recruiting candidates who consistently exceed our customers’ expectations. Our diverse

Established in 2005, Knowledge Builders Inc. (KBI) offers a wide range of services, including Information Technology Consulting, Administrative and Health Care Staffing solutions, Payrolling, and Call Center services to organizations of all sizes, including both private companies and governmental entities. KBI is a certified Woman-Owned Business Enterprise (WBE) recognized by New York State, New York City, and the Port Authority of New York and New Jersey. Our extensive consultant placements cover a variety of roles, from Technical Architects and Specialists to Developers, Project Managers, Analysts, Executive Secretaries, Nurses, Dietitians, Paralegals, Computer Operators, Food Preparation Workers, and many other occupations. To date, KBI has successfully placed over 1,000 consultants across more than 100 private sector companies and public sector agencies in New York State and throughout the country. We are dedicated to recruiting candidates who consistently exceed our customers’ expectations. Our diverse

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Temporary

Job function

• Job function

  Administrative

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