Secretary 2

Tennessee Board of Regents (TBR); Tullahoma (TN); On-site; USD 31,000 - 34,000; Full time

Benefits offered by this job

Excellent retirement package

401K plan with match

Thirteen paid holidays

Health and dental insurance

Tuition discounts

State employee discounts

Job summary

Motlow State Community College is accepting applications for the Secretary II position in Moore County. The role provides general administrative support to a Dean, Assistant Dean, or Director and involves clerical tasks, scheduling, and coordinating events and travel.

The ideal candidate will have a high school diploma or equivalent with at least one year of clerical experience; an associate degree is preferred. The college offers comprehensive benefits and a stable state employment environment.

Qualifications

• High school diploma or equivalent and one-year clerical or secretarial experience in an educational or business setting.
• Preferred: associate degree or higher from an accredited institution with clerical or secretarial experience.
• Strong computer skills and knowledge of office procedures are expected.

Responsibilities

• Provide general administrative support to the Dean, Assistant Dean, or Director.
• Perform routine office duties and supervise temporary or student workers if needed.
• Assist with calendar management, scheduling, and travel arrangements.
• Prepare reports, records, and correspondence as required.
• Collaborate with campus departments and external partners as needed.

Skills

Interpersonal communications

Computer skills

Office procedures

Organization and time management

Confidentiality

Education

High school diploma or equivalent

Associate degree

Job description

MOTLOW STATE COMMUNITY COLLEGE

Is Accepting Applications For The Following Position

Secretary II

MOTLOW STATE COMMUNITY COLLEGE

Is Accepting Applications For The Following Position

Secretary II

Campus: Moore County

Department : Health Science

Position number: B99589

Salary: $30,586 to $33,586

Motlow State is located in the beautiful rolling hills of middle Tennessee and has four campuses that serve students from eleven counties. We offer a comprehensive benefits package that includes an excellent retirement package from the state of Tennessee, 401K plan with match, thirteen paid annual holidays in addition to annual and sick leave days, health and dental insurance, tuition discounts, and state employee discounts. Motlow positions are contingent upon funding availability and budget approval.

General Function Provides general administrative support to a Dean, Assistant Dean, or Director. Performs general office duties and clerical duties of average difficulty. May oversee the scheduling and job assignment of temporary or student workers.

Minimum Qualifications High school diploma or equivalent and one-year clerical or secretarial experience in an educational or business setting.

Preferred Qualifications Associate degree or higher earned from an accredited institution and one-year clerical or secretarial experience in an educational, accounting or business setting.

Major Duties And Responsibilities

• Provides general administrative support for Campus Dean, Assistant Dean, Director, full-time faculty, adjunct faculty, and other campus constituencies including maintaining office supplies, mail/courier coordination, ordering of needed equipment, providing equipment/copier troubleshooting, facilitating any needed repairs from outside vendors, creation and maintenance of academic, personnel, financial, and statistical records.
• Provides administrative support to Dean or Assistant Dean, Director and faculty for calendar assistance, scheduling, scheduling advising meetings, arranging logistics, and coordinating travel to meetings, seminars, conferences, and events.
• May oversee a budget account to include allocations, travel, disbursements, purchasing, verification, account reconciliation, financial reports, and communication with faculty, staff, and administration.
• Provide support for events such as plays, performances, meetings, and other events including design/production of playbills and programs, tickets, food orders, reservations, meeting minutes, etc.
• Coordinate with other departments, campuses, and outside organizations
• Assist with preparation of reports and special projects including but not limited to Accreditation, Strategic Planning, Certifications, etc.
• Other related duties as assigned

Knowledge, Skills And Abilities

• Ability to effectively use interpersonal communications skills with emphasis on initiative and execution of duties in support of the college mission in a diverse community
• Strong computer skills to include database management, word processing, spreadsheets, and email.
• Knowledge of current acceptable office procedures
• Ability to organize, prioritize, schedule, and manage duties effectively and efficiently
• Knowledge of and ability to efficiently utilize organization and time management strategies
• Ability to maintain confidentiality of protected information.

Human Resources Office, Dept. 200

Motlow State Community College

Telephone [phone], TDD (931 393-1621)

E-mail; [e-mail]

Website: www.mscc.edu

Motlow College is an EEO/Title VI/Title IX/Sections 504/ADA Employer

Motlow State Community College does not discriminate on the basis of race, color, religion, creed, ethnicity or national origin, sex, disability, age status as a protected veteran or any other class protected by Federal or State laws and regulations and by Tennessee Board of Regents policies with respect to employment, programs, and activities.