Secretary 12 Months

West-Windsor-Plainsboro-Regional-School-District; West Windsor (NJ); On-site; USD 50,000 - 52,000; Full time

Job summary

West Windsor-Plainsboro Regional School District invites applications for the Secretary – 12 Months at Maurice Hawk in West Windsor, NJ. The role involves handling calls, correspondence, greeting visitors, and supporting administration.

The position requires strong typing and technology skills, works with WWPSA guidelines, and offers a full-time schedule with the stated salary range. Immediate start is requested.

Qualifications

• High School Diploma or above.
• Two years’ related experience and/or training; or equivalent.
• Proficiency with technology and related software.
• Ability to operate standard office equipment and technology.
• Strong typing and keyboarding skills.
• Good interpersonal and customer service skills.
• Ability to greet the public and staff professionally.
• Criminal history check and proof of U.S. citizenship or resident alien status.

Responsibilities

• Receive and route incoming calls and correspondence.
• Provide customer service to the school community.
• Perform routine office tasks such as typing, filing, and photocopying.
• Greet visitors, sign-in, issue passes, and direct them appropriately.
• Prepare correspondence, notices, and reports.
• Maintain an organized filing system.
• Operate office machines and technology to complete tasks.
• Schedule meetings and prepare agendas; handle follow-up items.
• Maintain confidentiality as required.
• Perform basic statistical assignments.
• Other duties related to office operations as assigned.
• Use Genesis and Gateway systems for attendance and registration.
• Communicate with families new or enrolled in WWPSA.

Skills

Typing

Customer service

Interpersonal skills

Communication

Office software

Education

High School Diploma or above

Tools

Microsoft Office

Google Suite

Genesis Employee Portal

Student Information System

Gateway for Attendance and Registration

Job description

Secretary 12 Months

West Windsor - Plainsboro Regional School District Maurice Hawk - West Windsor, New Jersey Open in Google Maps

Job Details

Job ID: 5946102

Application Deadline: Oct 09, 2026 11:59 PM (Eastern Standard Time)

Posted: Sep 30, 2026 4:00 AM (UTC)

Starting Date: Immediately

Job Description

Job Title: Secretary – 12 Months

Department: As Assigned

Reports To: Designated Supervisor

Salary Guide: WWPSA; Twelve -month contract.

*** Health Benefit eligibility for full time employees is at single coverage only for the first 3 year of employment. Applicants new to the district must start on step 1 of the salary guide.

Position Summary: To perform all secretarial and clerical duties necessary for the smooth and efficient operation of the office assigned by the building administration.

Qualifications: High School Diploma or above. Two years’ related experience and/or training; or equivalent combination of education and experience. Knowledge and ability to use technology and related software. Ability to operate commonly used office machines and technology. Demonstrated proficiency in typing/keyboarding. Good interpersonal skills. Ability to manage telephone calls in a courteous and effective manner. Ability to greet the public and staff with a professional demeanor. Required criminal history check and proof of U.S. citizenship or resident alien status.

Essential Duties: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Essential Duties and Responsibilities:

• Receive and route incoming calls and correspondence.
• Provide customer service support to the school community.
• Perform usual office routines, such as photocopying, general typing, filing, etc.
• Assist in the greeting, properly signing-in, obtaining visitor’s passes, and directs visitors to the school.
• Prepare correspondence, notices, and reports.
• Maintain a well-organized up-to-date filing system.
• Operate all business machines and technology necessary to complete reports and clerical work required in the operation of the office.
• Arrange meetings, prepare agendas and handlefollow-up activities as necessary.
• Maintain confidentiality as required and appropriate.
• Perform basic statistical assignments.
• Perform other tasks related to the efficient operation of the office as assigned
• Use and understanding of Genesis and Gateway for Attendance and Registration
• Communication with families new or currently enrolled in WWP

Tentative start date - first week of November 2026

Technology Skills

Ability to be proficient in computer applications pertinent to support the position, including but not limited to Microsoft Office, Microsoft Excel, Google Suite, Genesis Employee Portal and Student Information System.

Evaluation Of Performance

Performance of this position will be evaluated annually in accordance with the New Jersey Administrative Code and Board of Education policy.

Physical Demands

The physical demands described in this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Terms Of Employment

12 Month Contract. Salary and benefits as determined by the Board of Education and any applicable and collective negotiations agreement.

Current salary under the 2022–2026 WWPSA Agreement: $49,886-$52,401. Salary for 2026–2027 is TBD pending ongoing collective negotiations.

The information contained in this job description is reviewed and approved by the Board of Education and may be modified as district and state requirements evolve. This job description does not constitute a written employment contract.

New Jersey First Act

New Jersey First Act, N.J.S.A. 52:14-7 (L. 2011, Chapter 70), requires employees of all school boards to reside in the State of New Jersey unless otherwise exempted under the law.

Americans With Disabilities Act Statement

External and internal applicants, as well as employees who become disabled, must be able to perform the essential functions listed on this job description either unaided or with reasonable accommodation. The West Windsor-Plainsboro School District shall determine reasonable accommodation on a case-by-case basis in accordance with applicable law, in the event such a determination becomes necessary.

The West Windsor-Plainsboro Regional School District is proud to be an Equal Employment Opportunity and affirmative action employer. The district does not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

Position Type: Full-Time

Salary: $49,886 to $52,401 Per Year

Job Categories:

Support Staff > Secretary

Job Requirements

• Citizenship, residency or work visa required

Contact Information

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