Secretary

St. Louis County, Missouri; Georgia; On-site; USD 38,000 - 52,000; Full time

Job summary

The Legal Department of St. Louis County seeks a capable Legal Department Secretary to provide comprehensive, confidential administrative and secretarial support to a team of nine attorneys, one managing attorney and one director.

The ideal candidate has excellent communication skills, thrives in a fast-paced environment, and handles sensitive information with the highest discretion. Proficiency in Microsoft Office and Outlook is essential.

Qualifications

• Equivalent to three years of experience in a general office environment.

Responsibilities

• Draft and prepare formal legal pleadings, e.g. Petitions, Amendments, Motions to Modify, and Certifications for the Court’s E-Filing System.
• Draft and distribute specialized correspondence, such as Safe School Letters.
• Prepares and distributes legal and administrative materials to the Deputy Juvenile Officers (DJOs) and Victim Advocate of the Court.
• Prepares and emails Certification documents to the Prosecuting Attorney’s Office.
• Accurately enters, updates, and manages case information in SMC, e.g. docket entries, charges, dispositions, etc.
• When applicable, enter and process information on referrals that have been screened in SMCs.
• Serve as a point of contact by answering phone calls and professional inquiries from law enforcement agencies, outside counsel, and school districts.
• Exceptional verbal and written communication skills, with the ability to interact professionally with court officials and legal peers.
• Maintain, organize, update, and process attorney files for upcoming Court Hearings and Hearings held.
• Update and track the specialized "Red Files" spreadsheet.
• Advanced proficiency in Microsoft Office (specifically Word) and professional email management within Outlook and shared mailboxes.
• Meticulous attention to detail, strong organizational skills, and a proven track record as a dependable team player.

Education

Three years of general office experience

Tools

Microsoft Office (Word)

Outlook

Shared mailboxes

Job description

Job Description Summary

Perform a variety of administrative work by providing secretarial support to a manager or defined unit. Providing clerical support directly for a manager or defined unit distinguishes this job class from other Office Administration job classes. 2% additional hourly pay rate increase for every five years of completed County Counselor’s Office service, with a maximum pay adjustment of 16%, in the County Counselor’s Office, for employees in these positions on 06/16/2019. 10% additional hourly pay rate increase in the County Counselor’s Office, for employees in these positions on 11/24/ 2024. 10% additional hourly pay rate increase in the Family Court, for employees in these positions on 11/24/ 2024. 10% additional hourly pay rate increase in Justice Services, for employees in these positions on 11/24/2024. 9% additional hourly pay rate increase in the Prosecuting Attorney’s Office, for employees in these positions on 11/24/2024. $6.00 increase for positions in Transportation & Public Works and Parks & Recreation (10/27/2024) when reporting for emergency snow removal services as required in the job class summary

Legal Department Secretary Position – Delinquency Position Summary

This position will provide comprehensive, confidential administrative and secretarial support to a team of nine attorneys, one managing attorney and one director. The ideal candidate possesses excellent communication skills, succeeds in a fast-paced environment, and excels at handling sensitive information with the highest discretion.

Responsibilities

• Draft and prepare formal legal pleadings, e.g. Petitions, Amendments, Motions to Modify, and Certifications for the Court’s E-Filing System.


• Draft and distribute specialized correspondence, such as Safe School Letters.


• Prepares and distributes legal and administrative materials to the Deputy Juvenile Officers (DJOs) and Victim Advocate of the Court.


• Prepares and emails Certification documents to the Prosecuting Attorney’s Office.


• Accurately enters, updates, and manages case information in SMC, e.g. docket entries, charges, dispositions, etc.


• When applicable, enter and process information on referrals that have been screened in SMCs.


• Serve as a point of contact by answering phone calls and professional inquiries from law enforcement agencies, outside counsel, and school districts.


• Exceptional verbal and written communication skills, with the ability to interact professionally with court officials and legal peers.


• Maintain, organize, update, and process attorney files for upcoming Court Hearings and Hearings held.


• Update and track the specialized "Red Files" spreadsheet.


• Advanced proficiency in Microsoft Office (specifically Word) and professional email management within Outlook and shared mailboxes.


• Meticulous attention to detail, strong organizational skills, and a proven track record as a dependable team player.

Minimum Qualifications

• Equivalent to three years of experience in a general office environment.

Position Type: Full-Time

Equal Opportunity Employer: St. Louis County is committed to fair and equitable employment opportunities for all, regardless of race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, marital status, veteran status, or political affiliation. St. Louis County is an Equal Opportunity Employer. Applicants requiring reasonable accommodation for the application or hiring process should contact the St. Louis County ADA Coordinator at 314-615-1796 or call Relay MO at 711 or 1-800-735-2966 (TTY) or email [e-mail].

At St. Louis County, we're not just about jobs, we're about opportunity. Saint Louis County is the most populous county in Missouri, home to over a million people and spans 523 square miles. Saint Louis County maintains a convenient proximity and access to the city of St. Louis while also providing a place where one can explore and carve out their own niche. Saint Louis County is a place where all are welcome to pursue the endless opportunities available to them.