Secret-Clearance Eligible Administrative Assistant (Hybrid)

Aquila Technology; Lexington (MA); Hybrid; USD 42,000 - 62,000; Full time

Benefits offered by this job

PTO 15 days + 10 holidays + floating

Tuition reimbursement

401K with employer match

Cell phone & internet reimbursement

BYOD program

Hybrid on-site schedule

Job summary

Aquila Technology is seeking an Administrative Assistant to join our team supporting a premier defense research organization. The role covers administrative tasks, candidate communications, scheduling, onboarding, and HR coordination to ensure a smooth experience for candidates, hiring managers, and HR teams.

Must have 3+ years in administrative roles, data entry, and ATS experience, with a focus on detail, communication, and proactive process improvement.

Qualifications

• 3+ years administrative support experience.
• 3+ years data entry experience.
• 3+ years filing experience.
• 3+ years meeting management experience.
• 3+ years ATS experience.
• 3+ years Adobe software (Acrobat, InDesign).
• 3+ years MS Office Suite (Excel, PPT).
• Detail-oriented with strong communication.

Responsibilities

• Coordinate interviews and scheduling for candidates and hiring managers.
• Provide general policy and employment information to candidates and employees.
• Assist with onboarding and post‑employment transactions.

Skills

Detail‑oriented

Verbal & written comm.

Time management

Meeting management

Data entry

Organized

Proactive work ethic

Education

Bachelor's degree

Tools

Applicant Tracking Systems

Adobe Acrobat / InDesign

Microsoft Office Suite

Job description

Aquila Technology is seeking an Administrative Assistant to join our team supporting a premier defense research organization. The role covers administrative tasks, candidate communications, scheduling, onboarding, and HR coordination to ensure a smooth experience for candidates, hiring managers, and HR teams.

Must have 3+ years in administrative roles, data entry, and ATS experience, with a focus on detail, communication, and proactive process improvement.