Seattle Office Manager & Executive Assistant

R.D. Barnett PLLC; Seattle (WA); On-site; USD 30,000 - 33,000; Full time

Benefits offered by this job

Casual office environment

Six paid holidays

Forty hours of paid sick leave

15 vacation days per year

Two paid volunteer days each year

Three percent 401(k) retirement match

Company-paid medical, vision, and dent

Dental (Delta Dental PPO)

Job summary

R.D. Barnett PLLC in Seattle's Wallingford neighborhood is seeking an Office Manager & Executive Assistant to be the on-site anchor, owning the front-office experience and calendar coordination for firm leaders.

This full-time, on-site role emphasizes hospitality, proactive organization, and discreet handling of confidential information, with duties spanning mail and document workflows, vendor management, and executive support for the Administrative Operations team.

Qualifications

• Two or more years of experience in office management, executive assistance, administrative coordination, client service, or a related role.
• Ability to work on-site during established office hours with dependable attendance.
• Strong communication and judgment, including handling confidential information.

Responsibilities

• Provide front-desk coverage and welcome clients during office hours.
• Own daily mail workflows, document handling, and routing of checks and sensitive mail.
• Coordinate calendars, meetings, travel details, and executive calendar support.
• Coordinate vendors, supplies, and office facilities to keep the office client-ready.
• Support onboarding and internal events, ensuring a hospitable office environment.

Skills

Office management

Executive assistance

Administrative coordination

Client service

Tools

Microsoft Outlook

Excel

Job description

R.D. Barnett PLLC in Seattle's Wallingford neighborhood is seeking an Office Manager & Executive Assistant to be the on-site anchor, owning the front-office experience and calendar coordination for firm leaders.

This full-time, on-site role emphasizes hospitality, proactive organization, and discreet handling of confidential information, with duties spanning mail and document workflows, vendor management, and executive support for the Administrative Operations team.