Seasonal Unit Secretary - Collier - Nights (Full Time Hours)

Physicians Regional Healthcare System; Naples (FL); On-site; USD 21,000 - 30,000; Part time

Job summary

Physicians Regional Healthcare System in Naples, FL is seeking a Seasonal Unit Secretary for Collier to support the patient care team during the nights. The role focuses on clerical tasks, orders entry, EMR documentation, and coordinating admissions and transfers in a fast-paced unit.

The position runs nights, three shifts per week, through May 2027, with a preference for completing a Unit Secretary or Medical Terminology course and for candidates with 0–2 years of reception or secretarial

Qualifications

• Completion of a Unit Secretary course or Medical Terminology course preferred
• 0-2 years of receptionist or secretarial training required

Responsibilities

• Enter orders into the computer system with minimal shortages.
• Answer phones, manage patient records, schedule appointments in the EMR.
• Maintain patient charts and ensure labs, consults, and reports are retrieved and distributed promptly.
• Follow consult procedures, ensure physicians are notified and patient names are listed correctly.
• Prioritize tasks and handle STAT orders and urgent needs.
• Greet and assist patients, coordinate admissions, discharges, and transfers, and address patient requests.
• Perform other duties as assigned.
• Maintain regular and reliable attendance.
• Comply with policies and standards.

Skills

Medical terminology

Data entry

Microsoft Office

Communication skills

HIPAA compliance

Confidentiality

Education

High School Diploma

Tools

EMR system

Office software

Job description

Seasonal Unit Secretary - Collier - Nights (Full Time Hours)

Naples, FL, United States

Job Description

Job Summary The Unit Secretary contributes to high quality, patient-centered care by performing a variety of clerical tasks. The Unit Secretary functions as receptionist for the unit and assists the patient care team while maintaining a clean, organized, and safe environment.

This is a seasonal position lasting no longer than May 2027. This position is a night shift (7p - 7a) and requires availability for three (3) shifts per week. Essential Functions

• Accurately enters orders into the computer system, ensuring minimal shortages.
• Answers phones, manages patient records, schedules appointments, and ensures accurate documentation in the electronic medical records (EMR) system.
• Maintains patient charts and ensure labs, consults, and reports are retrieved and distributed promptly.
• Follows consult procedures accurately, ensuring physicians are notified and patient names are listed correctly. Assists physicians with labs and patient lists.
• Prioritizes tasks effectively, handling STAT orders and urgent needs immediately (e.g., STAT x-rays, repairs).
• Greets and assists patients, coordinates admissions, discharges, and transfers, and facilitates patient requests.
• Performs other duties as assigned.
• Maintains regular and reliable attendance.
• Complies with all policies and standards.

Qualifications

• Completion of a Unit Secretary course or Medical Terminology course preferred
• 0-2 years of receptionist or secretarial training required

Knowledge, Skills and Abilities

• Basic knowledge of medical terminology.
• Adept at learning new technologies to perform data entry, manage calendars, and create reports.
• Proficiency in Microsoft Office Suite and other office-related software.
• Ability to maintain confidentiality and handle sensitive patient information in accordance with HIPAA regulations.
• Strong attention to detail and accuracy.
• Excellent communication skills both written and verbal
• Builds strong relationships at the facility with core customer base (nurses, physicians, core team members, etc.) and facility leadership

Licenses and Certifications

• BCLS - Basic Life Support obtained within 30 days of hire required

Job Info

• Job Identification 167006
• Job Category Administrative Support
• Posting Date 10/07/2026, 07:22 PM
• Degree Level High School Graduate
• Job Schedule Part time
• Job Shift Night