Seasonal Shipping & Receiving Assistant

CoolWorks P.O. Box 383, Morrison, CO; Big Sky (MT); On-site; USD 19,000 - 25,000; Full time

Job summary

Montana Supply in Big Sky, MT is seeking a Shipping & Receiving Assistant to join the seasonal Operations team. You will manage receiving, inventory flow, and stockroom organization to ensure timely shipments and accurate records.

You will help with backstock organization, restocking, and preparing merchandise for the floor, while supporting efficient daily operations and collaboration across teams.

Qualifications

• High school diploma or equivalent.
• Experience working in a team environment.
• Strong communication and organizational skills.
• Ability to stand and walk for extended periods.
• Lift up to 50 pounds.
• Read, write, and perform basic math.
• Basic computer skills, including Microsoft Office.
• Intermediate knowledge of Lightspeed Retail POS is preferred.
• Attention to detail and inventory/documentation accuracy.

Responsibilities

• Receive deliveries and bring them to the receiving area promptly.
• Inspect deliveries against purchase orders and invoices.
• Identify late or misdated deliveries and communicate discrepancies.
• Process deliveries efficiently according to standards and within five days.
• Prepare merchandise for the sales floor, including labeling and restocking.
• Maintain clean, organized backstock and stockroom areas.
• Organize inventory and manage backstock according to procedures.
• Pull, package, and prepare orders for on-time shipment as needed.
• Handle outgoing vendor returns and mail deliveries as scheduled.

Skills

Teamwork

Communication

Organization

Endurance

Lifting 50 lb

Basic math

MS Office

Attention to detail

Education

High school diploma or equivalent

Tools

Lightspeed Retail POS

MS Office

Job description

About the Role

Montana Supply is looking for a reliable, organized, and hands‑on Shipping & Receiving Assistant to join our Operations team in Big Sky.

In this role, you’ll help keep our inventory moving smoothly from the moment it arrives through receiving, processing, backstocking, and ultimately onto the sales floor.

You’ll play an important part in maintaining an organized stockroom, preparing products for our customers, and ensuring outgoing shipments and vendor returns are handled accurately and on time.

What You'll Do

Receiving & Inventory – 50%

• Bring incoming deliveries to the receiving area within one hour of arrival.

• Sort and inspect deliveries, verifying products against purchase orders and invoices.

• Identify and communicate late or past‑cancellation‑date deliveries before receiving them.

• Receive and process deliveries efficiently and according to established standards.

• Ensure incoming packages are processed within five business days.

• Communicate receiving discrepancies and inventory issues to the Shipping & Receiving Manager.

• Prepare merchandise for the sales floor, including steaming apparel, labeling products, and sorting floor stock from backstock.

• Restock the sales floor as needed, generally in the morning or as directed.

• Return loose or misplaced product to its appropriate backstock location as part of end‑of‑day procedures.

Restocking & Backstock Organization – 20%

• Maintain a clean, organized, clearly labeled, and easy‑to‑navigate backstock area.

• Organize inventory according to established backstock procedures and standards.

• Receive and properly organize excess sales floor inventory returned by the Sales or Visual teams.

• Regularly evaluate backstock organization and identify opportunities to improve space utilization and efficiency.

• Communicate recommended improvements to the Shipping & Receiving Manager.

Stockroom Organization & Supplies – 20%

• Maintain the overall organization and cleanliness of receiving and stockroom areas.

• Regularly monitor shipping and stockroom supplies and communicate replenishment needs.

• Assist with scanning and organizing inventory documentation.

• Help identify opportunities to improve inventory flow, labeling, and storage efficiency.

Outgoing Shipments – 10%

• Monitor eCommerce sales throughout the day and pull, package, and prepare orders for on‑time shipment.

• Package authorized vendor returns according to established procedures.

• Deliver outgoing packages to the appropriate daily drop‑off location.

• Pick up mail and packages from the post office three times per week.

What We're Looking For

Qualifications & Skills

• High school diploma or equivalent.

• Previous experience working successfully in a team environment.

• Strong communication and organizational skills.

• Ability to stand and walk for extended periods, including shifts that may exceed eight hours.

• Ability to lift up to 50 pounds.

• Ability to read, write, and perform basic math.

• Basic computer skills, including familiarity with Microsoft Office.

• Intermediate knowledge of Lightspeed Retail POS is preferred.

• Strong attention to detail and the ability to accurately handle inventory and documentation.

You’ll Thrive in This Role If You Are:

• Reliable, punctual, and trustworthy.

• Organized and comfortable managing multiple priorities.

• A collaborative team member who communicates clearly and respectfully.

• A problem solver who looks for practical solutions.

• Comfortable working independently and managing your time effectively.

• Open to feedback and willing to learn and adapt.

• Self‑motivated and proactive.

• Interested in continuously improving the way things work.

Why This Role Matters

Our Shipping & Receiving team is essential to keeping Montana Supply running smoothly. From receiving new product to keeping our stockroom organized and making sure customer orders get out the door on time, this position has a direct impact on both our team and our customers' experience.

If you enjoy working with your hands, staying organized, solving problems, and being part of a team that takes pride in doing things well, we'd love to hear from you.

Working at Montana Supply

This is a seasonal position based in Big Sky, MT reporting to the Shipping & Receiving Manager. The role works closely with our Merchandising, Sales, and Operations teams to keep inventory and daily operations moving efficiently.

Montana Supply reserves the right to modify job duties and responsibilities as business needs evolve. The responsibilities listed above are representative of the position and are not intended to be an exhaustive list of all duties, skills, or qualifications.