Seasonal People & Operations Associate

Civitech; United States; Remote; USD 65,000 - 90,000; Full time

Benefits offered by this job

Remote-first work environment

Office in Austin, Texas

Fixed-term through 2026-12-15

Job summary

Civitech in the United States seeks an Operations & HR Support teammate to own and drive temporary and seasonal recruitment cycles while ensuring smooth onboarding.

You will set up equipment, system access, and accounts, provide first-line IT support, coordinate offers, data entry, and training scheduling, and support offboarding. This remote-first role collaborates with the CEO office and uses Rippling, Asana, Lever, and Greenhouse.

Qualifications

• 2+ years of experience supporting operations, HR, IT, or administrative functions.
• Strong organization and attention to detail across multiple candidate pipelines and time zones.
• Excellent written and verbal communication and a warm candidate experience.
• Ability to collaborate asynchronously via Slack, Asana, and email.
• Confidential handling of candidate and employee data.
• Experience with HR/ops tech systems such as Greenhouse and Rippling (preferred).
• Exposure to political, progressive, or civic tech organizations (preferred).
• Authorized to work in the United States; visa sponsorship is not available.
• Ability to work remotely from Civitech’s approved states.

Responsibilities

• Own and drive temporary and seasonal recruitment cycles.
• Set up new hires with equipment, system access, and accounts, including email, Slack, and Rippling.
• Provide first-line IT and technical troubleshooting and escape complex issues.
• Coordinate onboarding logistics, including offer letters, data entry, and training scheduling.
• Support offboarding through asset retrieval and system deactivation.
• Respond to employee and vendor inquiries, process state-specific onboarding requirements, and support employment verifications.
• Maintain data integrity across HR and operations systems, including Rippling, Asana, Lever, and Greenhouse.
• Partner with Operations and the CEO office on process documentation, events, logistics, and other special projects.

Skills

Communication skills

Organization

Remote collaboration

Data integrity

Confidentiality

Tools

Greenhouse

Rippling

Asana

Slack

Job description

Description

• Own and drive temporary and seasonal recruitment cycles.


• Set up new hires with equipment, system access, and accounts, including email, Slack, and Rippling.


• Provide first-line IT and technical troubleshooting and escape complex issues.


• Coordinate onboarding logistics, including offer letters, data entry, and training scheduling.


• Support offboarding through asset retrieval and system deactivation.


• Respond to employee and vendor inquiries, process state-specific onboarding requirements, and support employment verifications.


• Maintain data integrity across HR and operations systems, including Rippling, Asana, Lever, and Greenhouse.


• Partner with Operations and the CEO office on process documentation, events, logistics, and other special projects.

Requirements

• 2+ years of experience supporting operations, HR, IT, or administrative functions, preferably in a fast-paced or startup environment.


• Strong organization and attention to detail when managing multiple candidate pipelines and schedules across time zones.


• Excellent written and verbal communication skills and ability to provide a warm, professional candidate experience.


• Ability to collaborate effectively through asynchronous tools such as Slack, Asana, and email.


• Comfort working through changing seasonal hiring priorities while maintaining confidentiality of candidate and employee data.


• Ability to quickly learn and manage HR and operations technology systems.


• Experience with Greenhouse and Rippling (preferred).


• Exposure to political, progressive, or civic technology organizations (preferred).


• Independent authorization to work in the United States; visa sponsorship is not available.


• Ability to work remotely from one of Civitech’s approved 30 states.

Benefits

• Remote-first work environment, with an office available in Austin, Texas.


• Fixed-term employment expected through December 15, 2026.


• Potential extension or conversion to a full-time role based on business needs.