Seasonal HRIS Specialist

Jackson Hewitt - Headquarters; Sarasota (FL); Remote; USD 30,000 - 41,000; Full time

Benefits offered by this job

Free tax filing services

Training & development

Employee discounts

Wellness resources

Job summary

Jackson Hewitt Inc. is seeking a Seasonal HRIS Onboarding Specialist to ensure hire data integrity and handle onboarding workflows. This remote, full-time seasonal role covers October 5, 2026 through January 30, 2027, with occasional overtime.

You will audit background checks and E-Verify, maintain reports for HR leadership, and train leaders on HRIS usage. The position requires 3+ years in HRIS/onboarding, strong Excel skills, and excellent communication.

Qualifications

• 3+ years of HRIS or Onboarding experience.
• Experience using Human Resources Information Systems (HRIS).
• UKG experience preferred but not required.
• Proactive team player with strong organizational skills.
• Excellent written and verbal communication skills.

Responsibilities

• Collect, organize, and review all new hire onboarding paperwork for accuracy.
• Track audits for background checks, I-9, and E-Verify documentation.
• Maintain and update status reports for HR and retail leadership.
• Flag onboarding delays and follow up with employees and managers.
• Collaborate with Payroll, Benefits, and management as needed.
• Train leaders on HRIS and onboarding paperwork.

Skills

HRIS experience

Onboarding

UKG experience

MS Excel

Communication skills

Attention to detail

Team player

Multitasking

Job description

Benefits:

• Free tax filing services
• Training & development
• Employee discounts
• Wellness resources

We are seeking a Seasonal HRIS Onboarding Specialist to join our team. Under general supervision, the Onboarding Specialist will serve as a point-of-contact for ensuring hire data integrity, approving hire forms and workflows, and responding to general employee and manager inquiries on topics associated with onboarding, employment eligibility documents, E-Verify, background, and offboarding.

This is a full-time seasonal role with anticipated duration of approximately October 5, 2026 – January 30, 2027. Some weekly overtime is available once trained. Days and hours are typically Sunday - Thursday from 10AM - 6:30PM EST. Hours and days are flexible and can be discussed during interview process.

What you'll do here:

• Collect, organize, and review all new hire onboarding paperwork in electronic format for accuracy and completeness.
• Track and perform audits and reviews for background checks, I-9, and E-Verify documentation for validity.
• Maintain and update various status reports and regularly provide status updates for HR and retail leadership.
• Flag issues related to delayed onboarding and follows-up to ensure employees and managers are notified.
• Communicate and collaborate with appropriate support personnel as needed, such as Payroll, Benefits, and management.
• Willingness to follow-up, ability to multi-task, and desire to help to expedite and streamline the employee experience at JH.
• Ensure new hire employee records are compliant by conducting file audits.
• Train leaders on how to utilize the HRIS and onboarding paperwork.

Skills you'll bring for success:

• 3+ years of HRIS or Onboarding experience
• Experience using Human Resources Information Systems (HRIS)
• Experience using UKG preferred, but not required
• Proactive team player with solid organizational skills
• Successful track record of meeting deadlines with exemplary work
• Excellent written and verbal communication skills
• Team player who enjoys working in a fast-paced environment, communicates frequently, and is a master of attention to detail
• Ability to work in various systems simultaneously
• Strong working knowledge of MS Excel
• Must be able to effectively handle highly sensitive and confidential employee matters at all times
• Capability to work in an unstructured, sometimes ambiguous environment due to governance and operating model

What you’ll get if you join us:

• Teladoc (Unlimited Teladoc sessions, $18 per month to seasonal employees)
• Free Employee Assistance Program (EAP)
• Corporate discount program
• Free tax preparation training
• Free tax filing services for all JH employees
• Discounted Friends and Family tax return (terms apply)
• Medical Low Plan with Company HSA Match (eligible to participate after working 1,500 hours annually)
• Along with the above perks, you will have the opportunity to expand your skill set with professional development and continuous training!

This is a remote position.

PTIN Certification: Yes

Thank you for your interest in Jackson Hewitt Inc., Jackson Hewitt Technology Services, LLC, Tax Services of America, Inc., or any of its or their subsidiaries, affiliates, or related entities (collectively herein, “Jackson Hewitt” or the “Company,” but excluding independently owned and operated franchise locations). The Company is an equal employment opportunity employer and does not tolerate discrimination against or harassment of any applicant or employee on the basis of race, color, sex, religion, national origin, age, disability, or any other status protected by applicable federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

CANDIDATE ACKNOWLEDGEMENT:

Tax Preparer Applicants: I understand, as a condition of employment, I must be able to obtain a Preparer Tax Identification Number (PTIN) and the IRS will conduct their own background investigation.

I certify that all answers given in connection with my application(s) for employment with Jackson Hewitt Inc. and/or its wholly owned subsidiary Tax Services of America, Inc. (collectively, the “Company”) are true and complete to the best of my knowledge. I understand that a false statement, false answer, misrepresentation or omission may result in a decision not to hire me, the withdrawal of an offer of employment, or the termination of my employment with the Company, regardless of when the false or misleading information or omission is discovered.

I understand that the completion of this application is a preliminary step to employment. It does not ob‑ligate the Company to offer employment to me, or for me to accept employment. This application is considered active for a period of time not to exceed (30) days. I understand that a Company representative may contact me during the application process.

By providing my phone number, I consent to receive automated telephone calls and/or text messages from Jackson Hewitt and its agents regarding Jackson Hewitt employment opportunities. Message and data rates may apply. Text STOP to opt-out.

By submitting an application, I certify, agree, and confirm my review and understanding, as set forth in the “Candidate Acknowledgment” set forth on the job posting.