Seasonal Events & Operations Lead

2bglass Llc; Cameron Park (CA); Presencial; USD 42.000 - 64.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Bonus based on performance

Company parties

Competitive salary

Employee discounts

Flexible schedule

Free food & snacks

Free uniforms

Descripción de la vacante

2BGlass is a family-owned glassblowing studio in Cameron Park, CA, seeking a proactive coordinator to manage seasonal events from planning through post-event wrap-up. You will build timelines, coordinate Pumpkin Patch and Ornament Extravaganza, finalize artists and vendors, and ensure all contracts and licenses are in place.

As the central organizer, you’ll handle marketing materials, staffing, logistics, and on-site leadership during event days, while maintaining meticulous records and budgets

Formación

• Experience in event production, project management, operations, festivals, fairs, or other large public events.
• Exceptional organizational skills and attention to detail.
• Strong project management and follow-through.
• Ability to manage dozens of moving parts simultaneously.
• Professional communication with vendors, artists, volunteers, city officials, and media contacts.
• Comfortable using spreadsheets, project management tools, and Adobe Creative Suite.
• Able to balance office planning with hands-on event work.
• Comfortable lifting event materials and assisting with setup and teardown.
• Available to work occasional evenings and weekends during event season.

Responsabilidades

• Build and manage detailed event timelines, project plans, and deadlines.
• Coordinate all planning and logistics for Pumpkin Patch and Ornament Extravaganza.
• Work with the 2BGlass team to finalize artists, hosts, vendors, event layouts, and programming.
• Manage contracts, permits, business licenses, insurance, venue requirements, and required city documentation.
• Track deadlines, follow up on outstanding items, and ensure nothing falls through the cracks.
• Keep project documents, spreadsheets, contracts, and event files organized and current.
• Update, send, collect, and track contracts for artists, hosts, vendors, and event partners.
• Confirm all required contracts, insurance certificates, permits, and paperwork have been received before each event.
• Coordinate payments, commissions, invoices, and required documentation.
• Communicate professionally with artists, vendors, venues, city representatives, volunteers, media contacts, and event partners.
• Design or update event banners, brochures, billboards, signage, recreation guide advertisements, and promotional materials using Adobe Creative Suite.
• Coordinate event listings, media outreach, interviews, and promotional opportunities.
• Ensure event dates, graphics, messaging, and promotional materials remain accurate across all platforms.
• Organize seasonal staff, volunteers, security, movers, and event support teams.
• Create and manage event schedules for setup, event days, and teardown.
• Communicate assignments, arrival times, and responsibilities.
• Confirm staffing needs are fully covered before each event.
• Coordinate and confirm all event equipment and supplies, including trailers, U-Hauls, forklifts, and mobile furnace transportation.
• Tables, tents, signage, A-frames, straw, baskets, display fixtures, and product inventory.
• Cash drawers, change, receipt paper, scanners, iPads, charging stations, extension cords, power strips, Wi-Fi equipment, speakers, microphones, and PA systems.
• Volunteer waivers, raffle materials, brochures, price tags, barcodes, office supplies, tape, pens, clipboards, and event paperwork.
• Rolling toolboxes, first aid supplies, event kits, and setup materials.
• Confirm equipment is packed, tested, charged, labeled, organized, and event-ready before loading.
• Serve as a primary point of contact during setup, event days, and teardown.
• Coordinate staff, volunteers, artists, vendors, and support teams throughout the event.
• Troubleshoot unexpected issues calmly and efficiently.
• Monitor customer flow, event presentation, equipment, supplies, and guest experience.
• Jump in wherever needed to keep the event running smoothly.
• Oversee teardown, returns, and event cleanup.
• Coordinate artist commission payments and vendor reconciliations.
• Complete final paperwork and outstanding tasks.
• Document improvements and recommendations for future events.

Conocimientos

Event planning

Project management

Operations coordination

Vendor coordination

Communication

Herramientas

Adobe Creative Suite

Descripción del empleo

2BGlass is a family-owned glassblowing studio in Cameron Park, CA, seeking a proactive coordinator to manage seasonal events from planning through post-event wrap-up. You will build timelines, coordinate Pumpkin Patch and Ornament Extravaganza, finalize artists and vendors, and ensure all contracts and licenses are in place.

As the central organizer, you’ll handle marketing materials, staffing, logistics, and on-site leadership during event days, while maintaining meticulous records and budgets