Seasonal Data Entry Specialist

Novir; Milwaukee (WI); On-site; USD 17,000 - 25,000; Full time

Job summary

Novir is a fast-growing diagnostic biotechnology company seeking a seasonal Data Entry Specialist to support the onsite vaccination clinic operations. You will verify vaccine eligibility and document in EMR and state registries, ensuring complete and accurate resident vaccination records.

The role requires dependable, detail-oriented individuals who can work Monday–Friday afternoons, handle repetitive tasks, and maintain HIPAA compliance while coordinating with clinic teams.

Qualifications

• Detail-oriented and accurate data entry in resident demographics and immunization information
• Reliable attendance and ability to work independently during peak seasonal clinic periods
• Strong organizational and time-management skills with the ability to prioritize tasks
• Ability to learn and follow customer-specific documentation requirements
• Commitment to HIPAA and data privacy requirements

Responsibilities

• Vaccine Eligibility Verification by reviewing state registries and resident vaccination histories
• Document vaccine eligibility and related information in Novir's TRACK system
• Identify discrepancies or incomplete records and escalate appropriately
• Post-Clinic state registry documentation of vaccines administered
• Complete documentation in customer EMR systems and ensure accuracy and timeliness

Skills

Dependable

Self-directed

Detail-oriented

Repetitive tasks tolerance

Organizational skills

Time management

Communication skills

Confidentiality

Tools

EMR systems

Immunization registries

PointClickCare (PCC)

ECP

Matrix

ElderMark

Job description

Who We Are

Novir is an emerging diagnostic biotechnology company with an unmatched team of professionals and trusted partners delivering smart, fast and flexible testing solutions supported by reliable, cost-effective screening products and best-in-class technology.

Our Values

Care for Tomorrow. Create a lasting, positive difference in the lives of others. Serve people with compassion and understanding. Recognize what truly matters and center every action around meeting the needs of our community both now and into the future.

Delight our Customers. Appreciate every interaction with our customers and find ways to bring them joy. See through the Customer's eyes, understand and anticipate their needs to consistently deliver solutions exceeding their expectations.

Be Bold – Say It. Be direct and open. Speak with honesty and courage, and respect others for doing the same. Say what you think, embrace passionate debate, and always bring the issue to the table. Communicate with confidence.

Bring Your Best Self. Show up and be authentic. Utilize your greatest strengths and stay true to who you are. Bring positive energy, be genuine in your approach, and continually seek ways to grow. Be uncompromisingly you.

Innovate Relentlessly. Explore new possibilities and be willing to take a risk. Challenge status quo. Try new ideas, learn from mistakes, and rally the team to raise the bar.

The Data Entry Specialist supports Novir's onsite vaccination clinic operations by ensuring accurate vaccine eligibility verification and timely completion of post-clinic documentation. This role works primarily within state immunization registries and customer electronic medical record (EMR) systems to maintain complete and accurate resident vaccination records.

This is aseasonal position, with the majority of work performed duringMonday–Friday afternoon/evening shifts. Dependability, accuracy, and the ability to work independently are essential to success in this role.

Schedule

• Seasonal position
• Monday–Friday
• Primarilyafternoon/evening shifts
• Schedule may vary based on clinic volume and operational needs.
• Must be available consistently during assigned seasonal shifts.

Certified Medical Assistants strongly encouraged to apply

What You'll Do:

Vaccine Eligibility Verification

• Access state immunization registries to review resident vaccination histories.
• Determine resident eligibility for vaccines being offered at scheduled clinics.
• Review and reconcile immunization information across systems.
• Accurately document vaccine eligibility and related information within Novir's TRACK system.
• Identify discrepancies or incomplete records and elevate issues appropriately.

Post-Clinic State Registry Documentation

• Utilize Novir's post-clinic reports to document vaccines administered in the appropriate state immunization registry.
• Complete documentation accurately and within required timelines.
• Review submitted records for accuracy and completeness.
• Address rejected, incomplete, or discrepant records as appropriate.

Customer EMR Documentation

• Complete post-clinic documentation in customer EMR systems.
• Document resident vaccine administrations, consents, and refusals according to customer requirements.
• Ensure documentation is entered under the correct resident and accurately reflects the services provided.
• Complete documentation within established Novir and customer timelines.
• Communicate EMR access issues or documentation barriers promptly.

Qualifications:

• Highly dependable:Consistent attendance and reliability are critical, particularly during peak seasonal clinic periods.
• Self-directed: Able to manage assigned work independently, prioritize tasks, and meet deadlines without constant supervision.
• Detail-oriented: Able to maintain a high level of accuracy when working with resident demographic and immunization information.
• Comfortable with repetition: Able to perform repetitive data entry and documentation tasks while maintaining accuracy and focus.
• Strong organizational and time-management skills.
• Ability to work efficiently while maintaining quality.
• Strong communication skills and willingness to escape questions or discrepancies when needed.
• Commitment to maintaining confidentiality and following HIPAA and data privacy requirements.

Required Experience & Technical Knowledge:

• Prior experience with electronic medical records, immunization registries, healthcare data entry, or a related administrative/clinical support function preferred.
• Working knowledge and experience with one or more of the following state immunization registries:
• WIR – Wisconsin Immunization Registry
• NCIR – North Carolina Immunization Registry
• SHOTS – Florida Immunization Information System
• CIIS – Colorado Immunization Information System
• Experience with customer EMR platforms preferred, including:
• PointClickCare (PCC)
• ECP
• Matrix
• ElderMark
• Strong computer skills and ability to navigate multiple software platforms.
• Ability to learn and follow customer-specific documentation requirements.

Who You Are:

• You're Detail Oriented: You pay attention to the small things that make a big difference. Accuracy and timeliness are important to you.
• You're Flexible: You are comfortable working independently across multiple healthcare platforms and understands that timely and accurate documentation is essential to ensuring complete resident vaccination records and successful clinic operations.
• You're A People Person: Customer service is at the core of everything you do, and you are a great partner. Reliable, dependable, consistent describe you well. You care about being productive and doing the job well as an important part of the team.

Novir is a fast-growing startup with a work hard, play hard attitude. We look for smart, motivated individuals who are excited to build something incredible from the ground up!