Seasonal Associate, Centralized Support Team

National Multiple Sclerosis Society; New York (NY); Remote; USD 32,000 - 34,000; Part time

Benefits offered by this job

Medical benefits

Flexible spending account

Commuter benefits

Job summary

National Multiple Sclerosis Society is seeking Seasonal Associate, Centralized Support Team (CST) to ensure successful production of 103 Walk MS events. The role focuses on centralized event logistics, procurement, and operational support to maintain consistency, efficiency, and cost control across the national Walk MS campaign.

Working with Event Leads and CST teams, you will manage back-end logistics, vendor coordination, and financial oversight, consolidating procurement and standardizing

Qualifications

• 2–3+ years of Event Production experience, including at least 1–2 full seasons in event lifecycle roles.
• Experience coordinating logistics, budgeting, safety measures, and vendor management.
• Ability to guide event teams and manage multiple tasks with changing priorities.

Responsibilities

• Event production and planning (85%): manage logistics, planning, and execution for Walk MS events.
• Budget & Financial Oversight: handle invoices, budgets, and tracking for chapters.
• Planning & Documentation: create and maintain the CST Event Manual and route/site maps.
• Vendor & Logistics Coordination: secure vendors, confirm invoices, and ensure timely fulfillment.
• Safety & Compliance: arrange medics, security, and background checks when needed.
• Lodging & Transportation: arrange staff/volunteer lodging and vehicle rentals.
• Supplies & Materials: order signage, shirts, circles of support, and catering items.
• Post-Event Wrap-Up: distribute surveys and assist with reports and feedback.

Skills

Event production

Budgeting

Logistics

Team coordination

Communication

Remote collaboration

Data collection

Tools

Budget tracker

Job description

WHO WE ARE:

The National Multiple Sclerosis Society mobilizes people and resources to drive research for a cure and to address the challenges of everyone affected by MS. To fulfill this mission, the Society funds cutting-edge research, drives change through advocacy, facilitates professional education, collaborates with MS organizations around the world, and provides programs and services designed to help people with MS and their families move their lives forward. We partner with volunteers to accomplish our work. Staff members engage volunteers through effective and timely communications, facilitating meaningful opportunities, and continually seeking and providing feedback for reciprocal growth and learning.

OtherCentralized Support tasks(15%):

• Implementcentrallyproducedtoolsandresourcestocreateaconsistenteventexperience across the organization
• Performadditionaltasks asassigned to support event production in a centralized capacity.
• Contribute to special projects that maybenefitother events or improve processes for the Regional Event Production Team and/orvendorsthroughout the year.
• Otherdutiesasassigned

Job Summary:

The National Multiple Sclerosis Society mobilizes people and resources to drive research for a cure and to address the challenges of everyone affected by MS. To fulfill this mission, the Society funds cutting-edge research, drives change through advocacy, facilitates professional education, collaborates with MS organizations around the world, and provides programs and services designed to help people with MS and their families move their lives forward. We partner with volunteers to accomplish our work. Staff members engage volunteers through effective and timely communications, facilitating meaningful opportunities, and continually seeking and providing feedback for reciprocal growth and learning.

The Seasonal Associate, Centralized Support Team (CST) is a key member of a specialized group responsible for ensuring the successful production of 103 Walk MS events that are not supported by outsourced production companies. This role focuses on centralized event logistics, procurement, and operational support to maintain consistency, efficiency, and cost control across the national Walk MS campaign.

Working closely with Event Leads, Endurance and Community Event staff, and Event Production teams, the CST Coordinator manages back-end logistics, vendor coordination, and financial oversight. By consolidating procurement and standardizing processes, this role helps align spending with budget expectations, leverages cost‑saving opportunities, and ensures timely fulfillment of event needs from planning through post‑event wrap‑up.

These are remote, seasonal positions that are expected to start on one of two dates (December 7th, 2026, or January 19th, 2027), and end in late May 2027.

As we prepare for a busy season of serving our constituents, we are seeking up to 4 seasonal team members to help deliver exceptional support and service through our Centralized Support Team.

Main Responsibilities:

Event production and event planning (85%):

Budget & Financial Oversight

• Submit all vendor and supply invoices for payment and track in the budget tracker.
• Monitor and manage payment and tracking for assigned Walk MS Chapter budgets to ensure compliance with FY26 expectations.

Planning & Documentation

• Produce and maintain the CST Event Manual template, linking all applicable pieces (including OESM).
• Create route maps and site layout maps after change submissions from Local Event Leads.

Vendor & Logistics Coordination

• Secure and confirm all vendors, including:
  • Tents, tables, and chairs (TTC)
  • Dumpster/trash, sanitation, A/V, DJ, staging
  • Labor vendors
  • "Other" event rentals (generators, light towers, fencing, specialty items, golf carts)
• Submit all vendor invoices for payment and track in the budget tracker.
• Finalize vendor confirmations prior to event execution.

Safety & Compliance

• Secure paid medics where required by permitting.
• Hire venue security when needed and not included in existing contracts.
• Send background check emails to staff and follow up as needed.

Lodging & Transportation

• Secure staff and volunteer lodging accommodations.
• Order staff and volunteer vehicle rentals.

Supplies & Event Materials

• Order centralized items (e.g., circles of support, stickers).
• Secure coffee vendor when in‑kind donations are not available.
• Determine general food, beverage, and ice needs and place orders.
• Place orders for participant t‑shirts and staff shirts.
• Order all new event signage.

Post‑Event Wrap‑Up

• Send post‑event survey and staff expense email.
• Assist with invoice processing, reporting, and feedback collection.

Other Centralized Support tasks (15%):

• Implement centrally produced tools and resources to create a consistent event experience across the organization
• Perform additional tasks as assigned to support event production in a centralized capacity.
• Contribute to special projects that may benefit other events or improve processes for the Regional Event Production Team and/or vendors throughout the year.
• Other duties as assigned

What We're Looking For:

• 2-3+ years of Event Production experience, including 1-2 full seasons in an event lifecycle position.
• Experience with planning and coordinating events, including logistics, budgeting, communication, and safety measures to help ensure a smooth and positive experience.
• Supported team leads in organizing and guiding event teams through various phases of planning and execution.
• Can manage multiple tasks and shifting priorities while staying organized and focused on team goals.
• Work closely with team members to support the successful delivery of events and operational activities.
• Adapt to changing needs and challenges while maintaining a positive and productive approach.
• Communicate clearly and professionally with team members and partners to support collaboration and coordination.
• Collect and review data to help evaluate event success and suggest improvements.
• Paid close attention to details and followed through on tasks to support strong results.
• Build positive working relationships with team members, even when working remotely.

Location Requirements

• Remote - Flexible Location
• Work is primarily performed remotely, however, when possible and necessary, teams meet in person to conduct the business of the organization and build team relationships.

Compensation | Benefits:

The estimated hiring compensation range for this role is$23-$25 per hour. Final offers will be based on the candidate'sgeographic location, consider career experience and may vary from this range due to these and other factors.

Seasonal employees scheduled to work 30 hours per week or more are eligible for medical, flexible spending, and commuter benefits. Not to mention, you will join an incredible mission focused team of people!

The National MS Society is committed to building a diverse and inclusive workforce. We strive to create a workforce that reflects the communities we serve and where everyone feels empowered to bring their authentic selves to work. We need you and your unique talents and perspectives to help us write the last chapter on MS.