Seasonal Admin Assistant, WY Trails Program 2026-02117

State of Wyoming; Lander (WY); On-site; USD 25,000 - 28,000; Full time

Job summary

State of Wyoming seeks a seasonal Administrative Assistant for the Trails program. The role provides critical administrative support and ensures smooth daily operations and visitor service. Assigned to the Lander or Cheyenne office, the position pays $18.00–$20.00 per hour and runs a 9-month term.

Key duties include calendar management, travel coordination, phone/email handling, and documentation. Requires strong office software skills and customer-facing experience; benefits and housing details

Qualifications

• Associate's degree preferred in Business Administration or related field.
• Minimum of 1 year administrative experience in a fast-paced environment.
• Valid driver's license preferred and ability to travel within district.

Responsibilities

• Provide administrative support to district staff, including scheduling appointments, maintaining calendars, and managing travel arrangements.
• Answer phones and emails in a courteous and professional manner, directing inquiries and concerns appropriately.
• Review and process paperwork, including purchasing card reports, travel vouchers, applications, and reports, ensuring accuracy and completeness.
• Assist with data entry and maintain accurate park records in a digital database.
• Compile reports and create documents using office software (Microsoft Office Suite and Google Suite preferred).
• Maintain office supplies and equipment, ordering and restocking as needed.
• Provide customer service to visitors, answering questions, offering assistance, and issuing permits where applicable.
• Perform other duties as assigned by the supervisor and Shoshone District Manager.

Skills

Communication

Interpersonal skills

Organizational skills

Data entry

Customer service

Education

Associate's degree in Business Administration

Tools

Microsoft Office

Google Suite

Job description

GENERAL DESCRIPTION:

Wyoming State Parks, Historic Sites and Trails is seeking a motivated and detail-oriented individual to fill a seasonal Administrative Assistant position with the Trails program and Shoshone District. This position will provide critical administrative support to our staff, ensuring smooth daily operations and exceptional visitor service.

• $18.00 to $20.00 per hour
• 40 hrs./week
• 9-month term
• Stationed in the Lander Trails office or in the Cheyenne office, depending on where you live.

Human Resource Contact: [e-mail], 307-777-7010

ESSENTIAL FUNCTIONS:

The listed functions are illustrative only and are not intended to describe every function that may be performed at the job level.

• Provide administrative support to district staff, including scheduling appointments, maintaining calendars, and managing travel arrangements.
• Answer phones and emails in a courteous and professional manner, directing inquiries and concerns appropriately.
• Review and process paperwork, including purchasing card reports, travel vouchers, applications, and reports, ensuring accuracy and completeness.
• Assist with data entry and maintain accurate park records in a digital database.
• Compile reports and create documents using office software (Microsoft Office Suite and Google Suite preferred).
• Maintain office supplies and equipment, ordering and restocking as needed.
• Provide customer service to visitors, answering questions, offering assistance, and issuing permits where applicable.
• Perform other duties as assigned by the supervisor and Shoshone District Manager.

PREFERENCES/AGENCY REQUIREMENTS:

• Associate's degree in Business Administration or related field preferred.
• Minimum of 1 year of administrative experience in a fast-paced environment.
• A valid driver's license and a clean driving record are preferred.
• Agency requires that the successful applicant have a high school diploma or equivalent.

KNOWLEDGE:

• Excellent communication, interpersonal, and organizational skills.
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Suite
• Ability to prioritize multiple tasks, work independently, and meet deadlines.
• Ability to work effectively in a team environment and maintain a positive and professional attitude.

PHYSICAL WORKING CONDITIONS: Work is typically performed in an office environment. Some travel within the Shoshone District (Rawlins, South Pass City, Evanston, Fort Bridger) may be required.

NOTES:

• FLSA: Non-Exempt
• This is an hourly position. We pay on the last working day of the month.
• Housing is not provided.
• You are eligible for Insurance Benefits on the first day of your fourth month of employment.

The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.

Class Specifications are subject to change, please refer to the A & I HRD Website to ensure that you have the most recent version.