Seasonal Accounting- AR Cash Application

The Morning Star Company; Los Banos (CA); On-site; USD 25,000 - 32,000; Full time

Job summary

The Morning Star Company is seeking a Seasonal Accounting - AR Cash Application specialist in Central California. You will post incoming payments (EDI, ACH, wires, checks), balance to the company’s AR records, and monitor unallocated cash and hand invoice balances.

Collaboration with Accounting, Customer Service and Sales is essential to resolve issues quickly. Responsibilities include posting deposits, preparing bank deposits, and organizing remittance backups for month-end and audits.

Qualifications

• Experience with accounts receivable and cash application processes.
• Ability to post payments from multiple sources and balance to ERP records.
• Strong organizational and communication skills required.

Responsibilities

• Post EDI ACHs, wires, checks, and other payments daily.
• Verify deposits and post revenues across locations.
• Prepare bank deposits and manage banking needs.
• Collaborate with Customer Service, AR, and Accounting to ensure accurate application of funds.
• Organize files and remittance documents for month-end and audits.

Skills

Organizing

Attention to detail

Communication

Interpersonal

Information management

Problem solving

Teamwork

Integrity

Bilingual Spanish/English

Job description

The Morning Star Company

Seasonal Accounting- AR Cash Application

The Company

The Morning Star Company and its affiliates operate three tomato processing facilities in Central California, processing about 40% of the California processing tomato crop, in addition to tomato growing, transplanting, farming, harvesting and trucking operations. The company employs approximately 500 year-round and over 3,000 seasonal colleagues, with annual sales of about $1 billion.

The Mission and Position

This colleague’s Mission will be t o ensure all incoming payments(Revenues, intercompany transactions, reimbursements, etc.) are posted accurately, making certain that all elements balance to the Morning Star "Checkbook”, monitoring of unallocated cash balances (aging, application, returns), and monitoring of Hand Invoice AR balances (invoices outside of existing ERP system).Providing both proficient and quality support to Accounting, Customer Service, and Sales colleagues. Target resolution of all pending issues within 1 week of end of month

Specific Responsibilities and Activities

1. Accounts Receivable/Cash Application
   1. Post EDI ACH’s, Wires, Checks, return checks, misc. bank transactions (operating line, sweep income) daily.
   2. Verify Entity Income from deposits and post Revenues for All Locations Including Misc cash
   3. Prepare Bank Deposits and manage banking needs
   4. Collaborate with Customer Service, AR, Accounting colleagues to ensure accurate collection and accounting of payment received
   5. Evaluate, request, and communicate to appropriate colleagues about under/over-pay situations
2. 1. Reviewing unallocated cash from customers to prioritize allocation or returning aging balances not yet applied
      • Review and share unallocated funds from customers with AR colleagues monthly for correct accounting
      • Working with AR colleagues to notify vendors
   2. Marketing Credit Notes
      • Processing Existing Credits as taken and communicating prior period credits taken with AR colleagues
   3. Organize and File checks, bank back-up, remittance support for end of month and audits.
      • Maintain physical copies and upload to centralized shared file for use of accounting /AR colleagues
3. General Office Administration
   1. Reception & Front Office tasks in coordination with Front Office Colleagues
   2. Greet & Receive Visitors and Give Directions (Customers and Vendors)
   3. Sort & Distribute faxes
   4. Distribute Inter-Company Memos
   5. Answer and route phone calls to appropriate colleagues
   6. General Office Duties

Key Skills and Competencies

• Organizing and prioritizing
• Attention to detail and accuracy
• Communication skills with colleagues at other physical locations – coordinate activities
• Interpersonal relationship skills with vendors and internal colleagues
• Information management skills – maintain files and supporting data so available on demand
• Problem analysis and problem-solving skills
• Teamwork
• Professional integrity
• Ability to meet deadlines (internal and external)
• Bilingual in Spanish/English a Plus

The successful candidate will be one that is open to learning, takes initiative and is capable of and interested in expanding their role to involve other Business Units and Accounting related functions. Additional key personal characteristics include impeccable integrity, conscientiousness, decisiveness, and self-confidence.

Wage will be between $18-$23 an hour. Length of Seasonal Role will vary, but it is expected to last through December 2026.